ONBOARDING & HR ASSISTANT Schedule/ Location: Monday-Friday 8am-5pmOnsite: Wildwood, FL office THE ROLE: The Onboarding & HR Assistant is responsible for providing HR assistance and confidential administrative support to the Human Resources Department. As a member of our team, you will also be responsible for providing HR support to our employees and our management team. SUPERVISORY RESPONSIBILITIES: None DUTIES/RESPONSIBILITIES:

• Answers frequently answered questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior level HR staff or management.
• Crafting and sending communication with information about the company, policies & procedures, onboarding, training, and equipment.
• Submit online job postings, shortlist candidates and schedule job interviews.
• Develop and administer onboarding path.
• Conduct New Hire Orientations.
• Verify I-9 documentation and submit documents via E-Verify for employment eligibility.
• Maintains accurate and up-to-date human resources files, records, and documentation.
• Perform administrative duties, such as maintaining employee databases and sorting emails, mail for the HR department.
• Provides clerical support to the HR department.
• Ensure smooth communication with employees and timely resolution of their queries.
• Maintains the integrity and confidentiality of human resources files and records.
• Maintain proper records of employee attendance and leaves.
• Assist HR Manager in policy formulation, hiring and salary administration.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Back up to HR & Payroll Processes
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Performs other duties as assigned.

• Bilingual (English/Spanish)
• Excellent verbal and written communication skills
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite
• Proficient with or the ability to quickly learn payroll management, human resources information systems (HRIS), and similar computer applications.

• High School Diploma
• Bilingual (English/Spanish) preferred.
• 3 years progressive HR experience: Payroll, Full-Cycle Recruiting
• Ability to travel within Central Florida as needed.
• Ability to be insured under company auto insurance policy.
• Excellent verbal and written communication to interact clearly with incoming new hires, vendors, and current employees.
• Professionalism, patience and listening to respond appropriately and interact positively with employees and new hires.
• Organization and Time Management to keep accurate records, find important information quickly and prioritize and complete a side variety of tasks throughout the day.
• Highly professional and able to use good judgment and maintain a high level of confidentiality and sensitivity.
• Ability to read, comprehend and write English.
• Computer skills including Outlook, MS Excel, Word, PowerPoint, ATS, Payroll systems.
• Ability to understand and follow instructions, ability to learn the methods of various tasks, ability to maintain effective working relationships with other employees.

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 40 lbs. at times.

• 401(k)
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off

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