HERNANDO COUNTY SHERIFF'S OFFICE
AL NIENHUS, SHERIFF
JOB TITLE: Human Resources Specialist
BUREAU: Administrative Services
SUPERVISED BY: Human Resources Director
PAY GRADE: 14N CREATED:
FLSA: Non-Exempt REVISED: 03/26/24
CHARACTERISTICS OF THE CLASS
Under the direction of the Human Resources Director, performs highly responsible technical work of above-average difficulty assisting in the organization, planning, implementation and direction of the human resources function of the office. Work includes processing of personnel actions, including hires, promotions, transfers, payroll deductions, separations, and assisting in recruitment, selection and other Human Resources processes. Work involves responsibility for receiving, reviewing and maintaining personnel files and information updates; providing information to employees and others as authorized. Work is performed under the supervision of the Human Resources Director who reviews work through observation, reports and frequent conferences/interaction.
[NOTE]: These examples are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
ESSENTIAL JOB FUNCTIONS

• Provides proper documentation to Finance team for all personnel records and personnel transactions including the pay, classification, performance evaluations, promotions, resignations, and terminations to be updated in accordance with agency policy.

• Maintains and updates all databases associated with the Human Resources function

• Administers Performance Management Plus (PMP) evaluation program implementing new positions With tasks, policies, and proficiencies and applying data to all personnel. Updates all positions for promotions, transfers, and changes as needed. Assists and instruct other personnel in the operation of the program when needed.

• Creates and updates job descriptions for the Sheriff's Office in accordance with agency policy and accreditation standards.

• Assists in administering of testing for civilian employees when required.

• Maintains all Human Resources reports with promptness, completeness and accuracy at the direction of the Human Resources Director.

• Prepares and conducts new hire orientation, presenting all paperwork required for new employees.

• Processes mandated state forms for new employees in accordance with CJSTC, FDLE, Florida Retirement System (FRS), and agency policy.

• Assists in the administration of, and explanation of, employee benefit programs; assists in the resolution of related problems; advises of changes in coverage(s) and issues.

• Assists in the administration of the workers' compensation program.

• Maintains, organizes, and supplies the Human Resources Director with all forms necessary to run the Human Resources office in an efficient manner and in accordance with agency policy, CJSTC, FDLE, and FRS.

• In collaboration with the HR Assistant, coordinates swearing-in ceremonies as needed.

• Assists in the administration of the Family and Medical Leave Act.

QUALIFICATIONS

1. Training and Experience

• Minimum qualifications: High school diploma or GED. Three years of experience in human resources.

• Preferred qualifications: Professional in Human Resources (PHR) certification or equivalent. Law Enforcement or public sector HR experience.

1. Knowledge, Skills and Abilities

• Skill in the use of modern office equipment, such as the telephone, calculator, copier, computer, word processor and printer.

• Proficient at speaking, reading, and writing in English, demonstrates proper use of spelling, grammar, and punctuation, possesses basic mathematics skills.

• Knowledge of modern office practices, procedures and policies; Knowledge of HR concepts, principles and practices

• Ability to understand general concepts and follow complex oral and written instructions accordingly

• Ability to prepare and present clear and concise written reports.

• Ability to establish and maintain effective working relationships with other employees and the public.

• Ability to maintain confidentiality of records.

• Ability to work independently or with limited need for supervision.

• Demonstrates intermediate to advanced knowledge of Microsoft Office programs, such as Excel, Word, Outlook

• Typing speed of 35 correct words per minute

• Access file cabinets for filings and retrieval of data

ESSENTIAL PHYSICAL SKILLS

• Sit at a desk and view a display screen for extended periods of time
• Access file cabinets for filings and retrieval of data
• Carry up to 30 pounds (i.e., boxes, shredded reports, file stacks, etc.)
• Acceptable eyesight (with or without correction)
• Acceptable hearing (with or without hearing aid)

EQUAL OPPORTUNITY EMPLOYER