The Street Transportation Department is seeking a dynamic, organized, and effective leader to manage multi-modal transportation related grant submittals from inception to post award. This work is critical to the department's mission. This Grant Coordinator/Management Assistant II (MA II) position will report to the Special Projects Administrator in the Planning and Pre-Desisgn Section of the Design and Construction Management Division. The MAII will be responsible for leading all department wide local, state and federal competitive grant submittals. Since the passage of the Bipartisan Infrastructure Law in November 2021, there has been an increase in federal grant opportunities through the US Department of Transportation that the department has successfully been awarded.

The Grant Coordinator/MA II workload includes grant planning, coordination, submitting and collaborating with other departments, internal and external, including administrative and technical staff. This position will also assist the department with post grant activities including facilitating the execution of grant agreements and reporting performance metrics to appropriate grant agencies. We are looking for a passionate professional with an understanding and appreciation for planning transportation projects. Somebody that truely wants to make a difference to the Phoenix Multi-Modal Transportation network by leveraging city funds with federals dollars to plan, design and build more exciting transportation projects in Phoenix.

The opportunity for increased grant funding over the next few years is expected to continue, if not increase. Regional and State grant opportunities are also expected to increase over the next twenty years. This position requires strong technical and administrative skills to support and lead discussions and independent judgment in order to submit competitive transportation grants.

Key Job Duties:

• Facilitate and assist internal project teams to enter into grant agreements.
• Serve as the department grant liaison for City discussions and meetings.
• Maintain and update grant database relative to the department submittals.
• Plan, direct, and manage the activities of future transportation grant submittals.
• Provide high level technical and administrative support to the Special Projects Administrator.
• Track and report on all grant submittals from inception to post award, including performance metrics.
• Manage all administrative tasks associated with council action requests to apply and accept grant funding.
• Become familiar with grant platforms like Grants.gov, Valid Eval, and other grant portals that the City uses for grant submittals.
• Conduct independent research on upcoming Notice of Funding Opportunities or Call for Projects and make recommendations on competitive grant concepts that align with specific grant selection criteria.
• Manage consultant teams to draft larger discretionary grant submittals, including opportunities for community engagement, requesting and leading efforts related to letters of support from other city department, non-profit organizations, other local, state, and federal agencies.

This temporary position will be funded through July 1, 2025, and may be extended for an additional year until made permanent as early as the 25-26 budget cycle. The temporary position will have benefits but will not earn city retirement credits or participate financially into the city’s retirement program. If the successful candidate is a current City employee, all benefits will still be applicable and the employee will still contribute to their pension. Temporary positions are not covered under civil service rules, and thus employment is considered “at-will” and employees may be separated at any time.

• Ability to be innovative, adaptable, and ready to jump in to support the department goals and initiatives.
• Possess strong written and oral communication skills with individuals, groups, and members of the media.
• Knowledgeable of current transportation planning initiatives and transportation infrastructure needs.
• Excellent communication skills, the ability to build and maintain relationships, and be committed to continuous improvement, collaborative teamwork, and excellent customer service.

Pay Range: $67,849.60 to $116,022.40 annually.

Hiring Range: $67,849.60 to $105,248.00 annually.

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

A comprehensive benefits package is offered which includes:

• for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 007 Benefits

• Three years of professional-level experience in research, finance, or public administration.
• Master's degree in business or public administration, or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• The City job description can be found here.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
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The minimum qualifications listed above, plus:

• Experience using Legistar or a similar Council Agenda Management System.
• Experience supporting and providing quality service to internal and external customers.
• Experience with federal USDOT grant opportunities and Notice of Funding Opportunities (NOFO).
• Experience conducting independent research and making recommendations on complex problems and projects.
• Three years of professional-level experience in grant writing specific to planning with an emphasis in transportation.

Recruitment closes June 10, 2024. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list.This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

• Job interviews may be held by video or audio conference.
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• If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700.

Management Asst II, JC:05320, ID#54496, 05/28/2024, USM, GO, Benefits: 007

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