Salary : $2,511.20 - $2,884.80 Biweekly
Location : Bozeman, MT
Job Type: Full-Time
Job Number: 00597
Department: Grants
Opening Date: 04/04/2024
Closing Date: Continuous
POSITION OVERVIEW

This position is located in the Finance Department. Duties include overseeing all quarterly, annual and ad hoc grant deadlines for the department, drafting, establishing and enforcement of grant policies and procedures, coordinating training and development opportunities, and managing a full portfolio of grants. This position coordinates and completes the preparation, review and audit by external auditors of the Schedule of Expenditures of Federal Awards (SEFA) and submits to the Federal Audit Clearinghouse. Is responsible for researching, application, oversight and coordination of current and future grants meeting the goals and objectives set by the County Commission; tracking, reporting and compliance requirements to private, State and Federal granting agencies for grants received by the County; responsible for financial and programmatic activities associated with grants received by the County; provides increased and effective communications with other County departments regarding grant activities, compliance and regulations. This position reports to the Chief Financial Officer.
Each duty listed below makes up at least 20% of the job, and all other functions are included in Other Duties as Assigned. All duties below are essential functions unless otherwise indicated.
GRANT COORDINATION AND REPORTING

• Provides grant management over a portfolio of grants aimed at meeting the strategic priorities of the Commission, engaging in every step of the grant life cycle including grant research, writing applications, developing project budgets, start-up activities, award management, financial and programmatic reporting, quarterly reconciliations, and project closeout.
• Provides on-boarding training for new hires; coordinates ongoing training and development opportunities for grant staff internal and external to the department; and oversees all grant related deadlines.
• Prepares Schedule of Expenditures of Federal Awards (SEFA) in conformance with state law and the Code of Federal Regulations (CFR), presents to the Chief Financial Officer for review and works with the internal and external auditor on SEFA portion of the annual audit.
• Acts as the County's expert on state and federal grant regulations including the Code of Federal Regulations (CFR); Has fiduciary responsibility to review monthly, quarterly and yearly reports including indirect costs allocations prepared by other County staff to ensure compliance with State and Federal Regulations.
• Acts as liaison to local, state and federal agencies, community organizations and other funding and project partners on issues related to grants.
• Acts as administrator for all state and federal grant portals and manages the registrations/applications and renewals of all applicable licenses, permits and federal identification programs including Data Universal Numbering System (DUNS)/Unique Entity Identifier (UEI) and the federal System for Awards Management (SAM).
• Performs research and prepares applications for grants for offices, departments, districts and outside agencies as directed by the Commission and with emphasis on grants that meet the goals and objectives set by the County Commissioners.
• Manages procurement for goods and services in compliance with state and federal laws and grant regulations. Prepares, executes and monitors legal documents require for successful grant projects including contracts for goods and services, Memorandum of Understandings (MOU) and subcontracts for sub-recipients.
• Provides guidance and assistance to internal offices and departments through the grant cycle including grant research, writing applications, internal processes, budget preparation, grant reconciliation, financial and programmatic reporting and project closeout.
• Prepares budgetary requests, resolutions and documentation for grants.
• Reviews and recommends payment of claims and prepares invoices to maintain tracking of activities associated with grants including those administered by other departments.
• Prepares quarterly grant reconciliations, reviews expenditures for eligibility, calculates indirect costs, prepares match and overmatch transfers and reviews and prepares monthly, quarterly and yearly reports as required by granting agencies.
• Prepares, receives and reviews programmatic reports on activities associated with grants and submits to granting agency for all County grants.

OTHER DUTIES AS ASSIGNED
Performs a variety of other duties as assigned by supervisor. This includes participating in special projects, occasionally filling in for other employees, participating in ongoing training, and a variety of other functions as needed. If the County Commission proclaims a local emergency due to an actual or threatened disaster such as an earthquake, fire, riot, flood, etc., County employees may be required to provide services during the emergency and for a subsequent period of assessment and recovery.
QUALIFICATIONS

This position requires the capability of gaining knowledge of Federal and State grant requirements; interpretation of County fiscal policies and procedures; compliance with SEFA portion of annual audit report; understanding and interpretation of Federal and State reporting regulations; develop and implement contracts with grantors, subrecipients, and vendors; demonstrate knowledge of fiscal management; experience researching grants through Federal, State and private sources; write clear and concise grant proposals and reports; develop and present applicable grant training to County personnel and others as needed; organize and prioritize multiple work assignments, meet deadlines, and exercise adaptability to multiple and changes priorities; knowledge of English grammar, spelling and punctuation; detail oriented and be competent in Word, Excel, Publisher and Outlook as well as financial accounting software; communicate effectively both verbally and in writing; have high problem solving skills and be comfortable to be self-initiating and self-motivating of tasks. An understanding of various Federal, State and private reporting portals and data systems is desired.
EDUCATION & EXPERIENCE

The required knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to a bachelor's degree in accounting, finance, business or related field, three (3) years of experience in grants management and tracking Federal, State and private grants and an understanding of SEFA requirements or the ability to learn.
SUPPLEMENTAL INFORMATION

About Gallatin County:
Located in a sweeping valley in the heart of the Rocky Mountains, Gallatin County is the most populated and fastest growing county in scenic southwest Montana. The County Seat of Bozeman at large encompasses over 50,000 people, yet has a small town feel. Located in a breathtaking Rocky Mountain setting, it is close to world-class downhill skiing, blue ribbon trout streams, Yellowstone National Park and a multitude of other outdoor activities in the pristine nearby wilderness areas.
Gallatin County covers over 2,500 square miles of mountain lands varying in topography and climate from temperate river valleys to snow-capped peaks and open ranch lands. Nearly half of all the land in Gallatin County is under public ownership by the Gallatin National Forest, the State of Montana, Bureau of Land Management or the National Park Service.
Gallatin County is large and diverse, featuring everything from the spectacular scenery of Yellowstone National Park (our first National Park) to lush farmland, and a growing economy of high-tech industries. Skiers, outdoor enthusiasts, wildlife watchers, mothers and fathers, business owners, vacationers, ranchers, retirees, students, and many others have grown to love Gallatin County's boundless opportunities.
Some of the many benefits offered to full-time and part-time employees:
Excellent Medical Health Benefits - Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $205.00 per pay period.
Medical deductible is $400 for an individual and $1,000 for a family.
Paid Parental Leave (PPL)- In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Gallatin County provides 240 hours of PPL to eligible full-time employees. The hours are pro-rated for part-time employees.
Tuition Assistance - Because we value the professional and personal development of our employees, Gallatin County is proud to offer reimbursement of certain education expenses.
To see all of our benefits, please click on the benefits tab.
Licenses and Certifications : Position must possess a valid driver's license issued by the state of Montana or attain a Montana driver's license within six months of hire and be insurable under the County's liability policies.
As a condition of hire, the final candidate will be required to successfully pass a criminal history check and background investigation.
Please be prepared to attach the following required documents while submitting your application:

• Cover Letter
• Resume'
• Three (3) work references

Gallatin County is an equal opportunity employer. All applicants will be considered for employment on the basis of merit and qualifications without regard to race, creed, religion, color, or national origin or because of age, physical or mental disability, marital status, or sex when the reasonable demands of the position do not require an age, physical or mental disability, marital status, or sex distinction.
Excellent Medical Health Benefits - Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $205.00 per pay period.
Medical deductible is $400 for an individual and $1,000 for a family.
Flexible Benefits Plan - Pre-tax out-of-pocket medical expenses and day care expenses.
Supplemental Medical Coverage and voluntary Life Insurance Coverage are offered through Mutual of Omaha..
Public Employees Retirement System - Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options: the Defined Benefit Plan or the Defined Contribution Plan.
Sheriffs' Retirement System (SRS) - A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005.
Supplemental Retirement Benefits are offered through Nationwide and Empower.
Sick Leave - Full-time employees accrue 7.40 hours per month and are eligible to use sick leave once it is accrued. The accrual is pro-rated for part-time employees.
Vacation Leave - Full-time employees accrue 9.20 hours per month and are eligible to use leave once it is accrued. The accrual is pro-rated for part-time employees.
Holidays - The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years.
Paid Parental Leave (PPL)- In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Gallatin County provides 240 hours of PPL to eligible full-time employees. The hours are pro-rated for part-time employees.
Tuition Assistance - Because we value the professional and personal development of our employees, Gallatin County is proud to offer reimbursement of certain education expenses.
Bilingual Pay - Gallatin County allows for bilingual pay to employees that provide translation services to County departments and offices. The bilingual pay allows for extra compensation to employees that provide this service.