Accounting Specialist II(Multiple Positions Available)

MR05 - Starting rate dependent on candidates' qualifications and experience

Duties/Responsibilities

This position is in the Accounts Payable subunit within the Business Services Office and is the area in which FS Department expenses incurred are processed for payment for items purchased, received, services rendered, etc. These payments include Invoices, Transfer Vouchers, Procurement Card payments, Petty Cash Reimbursements, and Requests for Special Payment and Special Remittance. In addition, the Accounts Payable subunit is responsible for the following: maintaining the Facilities Services (FS) Department vendor data base, creating vendor requests, updating vendors remit to addresses, and obtaining W-9's for applicable vendors; overseeing the FS Department procurement card purchases, distributing all of the procurement card charges to the appropriate accounts and reconciling account charges per fiscal policies. This position coordinates and participates in financial and accounting activities related to Accounts Payable/ Receivables and performs the more complex financial accounting activities.

Specific Duties to include

• Conducts training classes for the Facilities Services Business Services Office (BSO) staff through a classroom setting or one on one sessions on topics to include: contract payments, procurement cards, asset creation, payroll, general invoice processing, deposits, credits, travel process, W-9 or vendor creation process. Responsible for training junior staff on financial policies and procedures.
• May supervise designated personnel in the maintenance of accounting and financial records related to Accounts Payable/Receivable activities.
• Provides financial information and interprets policies and procedures. Prepares financial reports; prepares statistical reports; makes projections and recommendations regarding future balances.
• Advises on financial and budgetary activities.
• Provides guidance to staff and counsels departmental staff in the proper process to include; contract payments, payroll entry, travel, procurement cards, petty cash reimbursements, general invoice processing, transfer vouchers travel process, W-9 or vendor creation process.
• Offers suggestions for improving BSO accounts payable office practices, policies and other areas that improve efficiency.
• Makes decisions related to accounts payable/ receivable process without seeking guidance.
• Performs diversified tasks in the maintenance of payroll, accounting and financial activities.

Performs work accurately, efficiently, independently, and requires very minimal oversight and supervision.

• Processes transactions in IRIS in a timely and accurate manner with very minimal oversight or assistance and errors.
• Composes correspondence and answers inquiries regarding financial matters. Performs other duties as required.

Minimum/Required Qualifications

• High school degree or equivalent
• Minimum four years of experience performing accounts payable/receivable functions.
• Skill in the use of personal computers and related software applications.
• Knowledge of Microsoft Word, Excel, and Power Point.
• Organizing and coordinating skills.
• Ability to communicate effectively, both orally and in writing.
• Strong interpersonal skills.
• Ability to foster effective working relationships within a team environment.
• Ability to interact in a positive manner with others and the ability to instruct and supervise others.

Preferred Knowledge, skills, and abilities

• Knowledge of IRIS