Salary: $18.45 - $21.22 Hourly
Location : Georgetown: 405 MLK, TX
Job Type: Full-Time
Job Number: 14.02629
Department: District Clerk
Opening Date: 04/23/2024
Closing Date: Continuous
FLSA: Non-Exempt
JOB SUMMARY

Reporting directly to the Chief Deputy District Clerk responsible for performing complex duties related to supporting various courts for the District Clerk's Office.
EXAMPLES OF WORK PERFORMED

• Provides customer service and performs detailed legal procedures associated with the receipt, review, processing and maintenance of court documents and case files, including eFiled civil and criminal documents
• Attends court and prepares and processes varied legal procedures and documents, such as subpoenas, capias, notices of judgment
• Interacts with various state, county, local and private agencies
• Utilizes legal reference materials to perform research related to current laws and procedures
• Prepares a variety of reports related to case management and compliance
• Reviews and determines court cost
• Scans all pleading documents received from court
• Conducts records management by creating, retaining, distributing, and disposing files as necessary
• Assists with jury selection process
• Performs data entry of court proceedings, orders and outcomes based on court documents
• Prepares and completes dismissal dockets
• Serves as courtroom clerk, when necessary
• Attends all trainings and meetings as needed
• Performs special duties as assigned

This position will fall within one of the following job assignment areas:
Criminal & Civil Assignment:

• Processes and reports cases to the state via Criminal Justice Information System (CJIS)
• Updates motions and signed orders related to criminal and civil cases
• Provides legal documentation to the Department of Transportation and other state agencies
• Prepares TDCJ Pen Packets for defendants

Family & Civil Assignment:

• Reviews, collects, and processes paperwork related to Child Protective Services, family, and tax cases
• Collaborates and assists with casework for severances, consolidations, and case transfers to entities outside of Williamson County
• Processes attorney payment vouchers and distributes case closure notices

Criminal Intake Assignment:

• Creates payment plans for all persons charged with federal crimes and distributes notices
• Handles paperwork related to indictment by grand jury, bonds, and warrants
• Conducts felony case research and performs record retentions
• Conduct follow-ups on magistrate documents and cases
• Serves as department liaison for federal, state and local agencies for criminal cases

ORGANIZATION RELATIONSHIPS

• Reports directly to - Chief Deputy District Clerk
• Direct Reports -No

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required

• May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
MINIMUM QUALIFICATIONS

• High School Diploma or equivalent
• Two (2) years of clerical experience with one (1) year in a court or legal setting; OR one (1) year experience in a Williamson County Deputy District Clerk position
• One (1) year cash-handling experience
• Working knowledge of Microsoft Office Suite

LICENSES AND CERTIFICATIONS
Required within thirty (30) days of employment

• Valid Texas driver's license

PREFERRED QUALIFICATIONS

• One (1) year of experience in a Williamson County Deputy District Clerk position
• Prior experience with records management and e-Filing procedures
• Extensive knowledge of Microsoft applications

EMPLOYMENT TESTING
Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: No
• Drug screening: No
• Physical exam: No
• Psychological exam: No
• Additional: N/A

SUPPLEMENTAL INFORMATION
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after 5 (five) business days. The Human Resources Department is located at 100 Wilco Way, Suite HR101, Georgetown, TX 78626. Phone (512) 943-1533, or visit our website at
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
TOBACCO FREE WORKPLACE POLICY
Williamson County is a tobacco free workplace. The use of tobacco and non-tobacco products such as vapor, e-cigarettes and the use of chewing tobacco or like products is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
Williamson County offers a full range of employee benefit programs for eligible full-time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short- term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements.
The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays. For more details please contact Williamson County Human Resources at 512-943-1533.
01

Do you have a high school diploma, or equivalent?

• Yes
• No

02

Do you possess two (2) years of clerical experience with one (1) year in a court or legal setting; OR one (1) year experience in a Williamson County Deputy District Clerk position?

• Yes
• No

03

Do you have one (1) year of cash handling experience?

• Yes
• No

04

Do you have working knowledge of Microsoft Office Suite, to include Word, Excel, Outlook, Powerpoint, Teams and One Drive?

• Yes
• No

05

Do you possess or have the ability to obtain a valid driver's license within 30 days of hire?

• Yes
• No

06

Do you possess working knowledge of the e-filing process?

• Yes
• No

07

We work with a great deal of confidential information. Describe how you have handled sensitive information in your past work experience.
08

Please provide a brief statement introducing yourself and illustrate why you should be considered as the most qualified individual for this position.
Required Question