JOB DESCRIPTION: 

Construction Accounting Specialist

Reports to: Director of Accounting

Summary/Objectives

This position ensures all AP/job costs are posted and accurate. Creates billing and distributes to appropriate entity. Prepares weekly pay report for management.

Responsible for AP, JC, AR, GL, and JC coding of payroll weekly. Job contains both admin and accounting functions.

Essential Functions 

Accounts Receivable Billing

Accounts Receivable Pre-Billing Reports

Collect & Submit Weekly Payroll Reports to payroll department Create & Archive Purchase Orders

Create Excel Job Cost vs Budget Comparison Reports as needed Create Excel Spreadsheets of Change Orders per Job

Emailing Invoices for Approval

Set up job cost and new jobs in Job Cost module Excel Spreadsheets as needed

Filing and scanning of invoices/check copies

Fill out Credit Reports

Friday Check List Report

Pays Subs/vendors/suppliers weekly Monthly Use Tax Reports

Notify Subcontractors when Compliance Documents Expire Post Deposits in Accounts Receivable

Posting Accounts Payable Invoices Print Job Cost Reports as needed Respond to emails as needed

Scan Certificates of Insurance & File in Binders Scanning Invoices to Archive & Email for Approval

TN Subcontractors Licenses & Business License Report

Tracking of Subcontractors Compliance Documents/Certificates of Insurance & WC Verify W-9's and File in Binders

Verifying Job Cost Codes

Sub spreadsheet for Workman's/GL Comp Audit

Competencies and Position Requirements 

Excel, Word, Adobe Acrobat, Outlook, , 10-Key Excellent communication Skills

Proficiency in account reconciliation, general ledgers and journal entries Problem solving/Analysis

Ability to perform at high levels in a fast-paced ever-changing work environment Professional phone etiquette

Supervisor Responsibility

This position has no supervisory responsibilities

Work Environment 

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, copier, fax, scanners, file cabinets and calculators. While performing this job, noise level is expected to be mild/moderate. Expect to hear phones, copy machines, doors in this office environment. This position works in a corporate office

Physical Demands

This is largely a sedentary role, requiring use of typical office equipment. Work is completed in a corporate office environment. Specific vison requirements include close vision. Employee is occasionally required to sit, climb, balance, kneel, or crawl. The employee may frequently need to lift to 10 lbs. Occasionally lift and move up to 25 lbs.

Position Type and Expected hours of work 

This is a full-time position

Days and hours are Monday-Friday 8am-5pm. Some flexibility is hours allowed within the core office hours of 8am-5pm.

Overtime rare, advance authorization required

Travel 

No travel is expected for this position.

Required Education and experience

High School Diploma; Associates degree a plus

Preferred Education and Experience

Bachelor's degree in accounting preferred. Two to five years construction accounting experience.

Additional Qualifications for this Position 

None required

Other Duties

This job description is not designed to cover or contain all aspects of a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, activities may change at any time with or without notice.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Associate (Required)

Work Location: One location