Salary : $66,040.00 - $76,606.00 Annually
Location : Denton, TX
Job Type: Full-Time Non-Exempt
Job Number: 24-132
Department: Commissioners Court - 01.1010
Opening Date: 04/26/2024
Closing Date: 5/10/2024 5:00 PM Central
Description
The Commissioners Court Coordinator performs clerical, administrative, and managerial work to support activities of the Commissioners Court. This position ensures that work generated in the office of the Aide to Commissioners is done in a timely and accurate manner. This position also coordinates and oversees the Building Use Request Applications and indigent cremations/burials and thoroughly reviews and approves agenda placements submitted to Commissioners Court.
Examples of Duties
Supports Aide to Commissioners Court, including generating Commissioners Court Agendas, publishing public notices, working with the Bail Bond Board and the Housing Finance Committee, building usage inquires, building security issues, and answering questions from the public and other departments as needed.
Creates and maintains a department filing system, answers phone calls, maintains calendars, monitors office supply inventory, receives and distributes mail, copies and scans documents as needed.
Compiles, calculates, and maintains department payroll records.
Approves, generates, and posts Commissioners Court agendas and supporting materials online; works with all departments as necessary.
Answers questions and resolves issues regarding Commissioners Court eAgenda software; trains users on software and agenda placements; assists in generating/distributing eAgenda; and prepares agenda placements, memos and back up materials for Commissioners Court.

Acts as liaison between Commissioners Court and County Departments' staff with state agencies including TCEQ, LIRAP, DCTA, etc. Investigates complaints pertaining to policies and procedures, and determines the best applicable outcome to solve any concerns.

Manages the Commissioner Court budget for the department; determines appropriate spending, amends budget, and oversee budget compliance.

Handles purchase requisitions; monitors and approves departmental expenditures; approves receipt of goods for payment; maintains records of payment and receipts.

Assists the public by answering inquiries about county projects and developments; receives and answers questions over the phone, through email, or in person.
Assists in managing the database for board/committee appointments, assures accurate and complete documentation, sends letters of appointment, and maintains paper and electronic files for Commissioners Court records.
Performs research and compiles data for special projects or reports; creates and maintains various computerized files; initiates emails and faxes; makes copies.
Manages and maintains documentation regarding Denton County Paupers. Counsels families, communicates with funeral homes and Medical Examiner's Office, and obtains County Judge's authorization for cremation or burial as needed.
Answers questions from public and staff/elected officials regarding Building Usage requests, processes forms and payments, notarizes forms, schedules calendar for building use, creates eAgenda placements for building usage requests.
Monitors security guard and security cameras for Courthouse-on-the-Square, working with the Sheriff's Office, Security Guard supervisors, City Police and department liaisons. Secures Sheriff's Deputy for off-duty events.
Serves as office support and back up to County Judge's Office, Commissioners Offices, Economic Development Office, and Community Relations Office as needed.
Assist, facilitates, and communicates with the Director of Administration regarding grants submitted through the agenda placement application.
Regular and punctual attendance is required.
Performs other related duties as required.
Minimum Qualifications

Associates Degree and a minimum five years of experience in a related field; or an equivalent combination of education and related experience required.
Supplemental Information

To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list.
Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.
*Note: These benefits are not included for Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.
Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.
Family Medical Leave: Denton County employees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave.
The FMLA provides for up to 12 weeks of job-protected leave

• for the birth, adoption, or placement of a child for foster care
• to care for a child, spouse, or parent with a serious health condition
• for an employee with a serious health condition

Employees who will be away from work for one of these reasons should contact Human Resources for additional information. When possible, an employee should provide at least 30 days advance notice. In the case of an emergency, notification should be made as soon as possible.
01

Failure to accept the acknowledgment statement below can result in your employment application being rejected for failure to meet the minimum qualifications as stated in the job posting. Your application for this employment opportunity will not be reconsidered if you fail to abide by the statements below. COMPLETED APPLICATION ACKNOWLEDGMENT: I hereby acknowledge that I must complete ALL sections of the employment application, to include the supplemental questions. I understand that failure to enter all relevant work experience in the work history section of the application will result in the rejection of my employment application. I understand that to knowingly make or cause to be made any false statement, omission, or misrepresentation of a material fact in any application, and/or its supplemental questions, shall be grounds for termination. I also understand that I must provide at least THREE references in the "REFERENCES" section of the application. Furthermore, I acknowledge that Denton County does NOT accept resumes in lieu of completed applications. Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please understand that your application will be rejected.
02

Do you have an Associate's degree?

• Yes
• No

03

Please indicate the highest level of education obtained:

• No High School Diploma or GED
• General Equivalency Diploma
• High School Diploma
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Juris Doctorate
• PHD
• Medical Doctor

04

How many credit hours have you earned at an accredited college or university?This should include hours earned from completion of a degree, hours earned towards a degree, and/or hours earned but not in conjunction with a degree.

• No College Credit - 14 Credit Hours
• 15-29 Credit Hours
• 30-44 Credit Hours
• 45-59 Credit Hours
• 60-89 Credit Hours
• 90-119 Credit Hours
• 120-149 Credit Hours
• 150-179 Credit Hours
• 180-209 Credit Hours
• 210-239 Credit Hours
• 240-269 Credit Hours
• 270-299 Credit Hours
• 300-329 Credit Hours
• 330-359 Credit Hours
• 360-389 Credit Hours
• 390 Credit Hours or more

05

I acknowledge that I must provide the Denton County Human Resources Department with an OFFICIAL transcript confirming hours completed as indicated in the question above, should an employment opportunity be offered and accepted. Please enter your initials and today's date as acknowledgment. If you did not indicate completion of credit hours, please enter N/A.
06

Please select the years of full-time experience you have as an administrative assistant, clerical or data entry support, including using general office procedures and computers at your workplace: NOTE: YOU MUST COMPLETE THE WORK HISTORY SECTION OF THE EMPLOYMENT APPLICATION TO INCLUDE THE VERIFIABLE FULL-TIME EQUIVALENT YEARS OF EXPERIENCE AS INDICATED OR BE DISQUALIFIED.

• Less Than 6 Months
• At least 6 Months, but less than 1 Year
• 1 Year
• At least 1 Year 6 months, but less than 2 years
• 2 Years
• 3 Years
• 4 Years
• 5 Years
• 6 Years
• 7 Years
• 8 Years
• 9 Years
• 10 Years
• 11 Years
• 12 Years
• 13 Years
• 14 Years
• 15 Years or more

07

Which of the following, if any, do you have previous experience and proficiency working with?

• Legistar
• Granicus MediaManager
• Quicken
• Purchasing Systems (purchase requisitions & follow-up)
• Financial Management System
• Justice Information Systems (records searches)
• PaperVision
• Work Order systems
• Microsoft Word Office Suite (Outlook, Word, Excel, PowerPoint, Publisher, etc.)
• Adobe Acrobat

08

Please describe your level of expertise with the software programs or systems that you selected in the previous question (Excellent, Average, or None).
09

Please select the following policies or statutes that you have knowledge of:

• Commissioners Court Operating Policy
• Open Records Act
• Purchasing Policy
• Budgeting Policy
• Records Management Policy
• Human Resources Policies
• Civil Service Policy

10

Please describe your level of knowledge with the following policies or statutes that you selected in the previous question (Excellent, Average, or None).
11

Do you possess a valid driver's license?

• Yes
• No

12

Where did you hear about this position?

• Denton Record Chronicle
• Governmentjobs.com
• Monster.com
• Indeed
• Craigslist
• Facebook
• Other

13

If you selected "Other" in the previous question, please specify how you were referred to this position.
14

Should you be selected for an interview, you will receive a phone call or email with all the necessary information for scheduling and attending your interview. Please see the acknowledgment below.Failure to accept the acknowledgment statement below can delay the processing of your application. By acknowledging the statement you understand you are responsible for checking your phone messages and email address (provided during online application registration) for information pertaining to potential interviews for this job posting. To ensure proper delivery of emails please add jobs@dentoncounty.com to your email safe list. INTERVIEW ACKNOWLEDGMENT: I hereby acknowledge that all interviews for this vacancy, will be communicated via phone or email. Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please enter N/A.
15

I understand that no employment contract either expressed or implied is created should I be hired by Denton County. I understand that I will be required to pass a drug/alcohol and/or physical examination prior to employment. I also understand that if I am a new employee, I will be required to complete a six (6) month probationary period. I give my consent to Denton County to conduct a background investigation including contacting any current and/or previous institutional employers, reference checks, criminal searches, and verification of credentials. Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please understand that your application will be rejected.
Required Question