Job Title Administrative Specialist Working Title Administrative Specialist Position Type Staff Department Academic Affairs Posting Number 201201459 Full or Part Time Full Time Benefit Eligible Yes If Other, Please Explain: Tenure/Non-Tenure Track Non-Tenure Track Salary Basis 12 month If Other, Please Explain:

Position Summary Information

Responsibilities

This position will perform administrative and secretarial duties, with key responsibility for coordinating curriculum changes, publications and special events on behalf of the office. The individual in this position has considerable latitude for exercising judgment and discretion in the handling of complex and sensitive materials to ensure the smooth and efficient operation of the office.

* Serves as department receptionist, greeting incoming visitors, processing mail, answering the telephone, providing information, referring callers/visitors to appropriate personnel, and independently handling inquiries to reduce the need for additional calls on the same issue.

* Schedules and maintains the calendar of events for the Provost.

* Prepares the university's class schedule in Banner and works closely with chairs/deans to update the class schedule as needed and maintains the university classroom chart.

* Processes curriculum/course changes in Banner and the academic catalogs, and updates the undergraduate and graduate catalog with needed revisions for publishing.

* Coordinates communications such as newsletters, presentations, and outreach events on an ongoing, as-needed basis.

* Maintains departmental website.

* Completes special project assignments as assigned by the Provost to facilitate academic operations.

* Organizes Academic Council meetings by reserving meeting space, sending out notices for meetings, preparing the agenda and preview documents, taking/preparing/publishing minutes, and preparing the Provost's binder before each meeting.

* Posts leave time for Academic Affairs and Provosts Direct Reports and serves as Proxy for Provost.

* Supervises Student Workers and processes paperwork.

* Performs secretarial functions including composing and typing letters, memos, and reports for excessive absences, plagiarism reports, faculty development funding, and other reports as requested.

* Prepares and maintains the budget account for the Kent and Janice Wyatt Faculty Development Fund.

* Inventory and order office supplies.

Qualifications

Bachelor's degree.

Ability to interact with a diverse community of administrators, faculty, staff is essential in this position.

Excellent oral and written communications skills; proficiency in Microsoft Office Outlook, Word, and Excel. Experience with Banner administrative software is preferred. Excellent organizational skills and high attention to detail are required.

Salary Commensurate with experience, qualifications, and university's resources. Minimum Qualifications

Bachelor's degree

Preferred Qualifications

Experience with Banner administrative software

Special Instructions to Applicants

Please submit a cover letter, resume, unofficial transcripts and contact information for at least three references.

Letters of recommendation are optional and not required. If you would like to include a letter(s), please upload them with your application using the letter of reference link. You may also have them emailed to DSUHRJobs@deltastate.edu once letters are received we will add them to your application materials.

Additional Information

Posting Detail Information

Open Date 03/01/2024 Close Date Open Until Filled Yes