With over 150 years of experience, and headquartered in Southern CA,?CoolSys is the market-leading indoor environment solutions company. Our full spectrum of best-in-class services includes HVAC & refrigeration installations, remodels, service & maintenance; and energy solutions, including controls and lighting.?CoolSys serves customers in the retail, commercial, food service, educational, healthcare, and industrial markets.

?

WHY JOIN US

We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include:

• Competitive pay
• Medical, Dental, Vision and Prescription coverage
• Paid vacation and holidays
• 401(K) match
• Life insurance, AD&D and long-term disability
• Tuition reimbursement
• Opportunities available nationwide
• Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more
• Pet Insurance
• Legal Plan, and ID Theft Protection

• Responsible for placing purchase orders via the departments software system in accordance with
• Establish a solid rapport with the Suppliers, Service Managers and Technicians within your assigned region/commodity to ensure we are meeting collective customer and business outcomes.
• Communicate with field employees and customers on required quotes, final bids, and/or purchases.
• Communicate with suppliers and customers to provide status and ETA on all quotes/purchase orders written by each individual buyer.
• Resolve pricing and invoice issues with suppliers/vendors in timely manner while adhering to customer service guidelines, as well as financial compliance/controls.
• Monitor and problem solve via phone calls/emails that come in on a daily basis.
• Responsible for reviewing and ensuring compliance with customer contract requirements and executing within established guidelines.
• Receive parts and equipment and update database for proper tracking when necessary.
• Prepare, analyze and negotiate quotes with suppliers for efficient delivery of products and services to our customers.
• Responsible for verifying orders are placed and tracked with preferred vendors via approved supplier list where possible (i.e. meets the requirement of the customer contract and business requirement).
• Performs work with a desire to drive process/continuous improvement methodologies and a desire to create efficiencies within the organization.
• Update 3rd party systems according to customer and supplier contractual guidelines.
• Track and monitor return material authorizations (RMAs) against purchasing agents assigned POs.
• Review and approve requisitions and create purchase orders and send them to approved vendors.
• Supervise orders and determine if product quantity/quality is sufficient and meets specifications if given. Make appropriate adjustments to orders as needed.
• Prepare and maintain purchasing reports, records, and updated unit cost and retail price lists.
• Interact with suppliers daily to develop and nurture mutually beneficial relationships.
• Track on-time delivery metrics by supplier and report any issues with product or delivery.
• Monitor status of orders and contracts daily.
• Calculate all order costs and evaluate invoices for accuracy in partnership with accounts payable team.
• Determine when products are unusable or damaged and need to work with materials team on RMA's. Includes working with suppliers on end-of-service/product life strategies.
• Handle deliveries with short or over-ordered product, goods not received, and damaged items.
• Other duties as assigned.

• Excellent Microsoft Office skills (Excel, Word, PowerPoint, Project, etc.)
• Excellent written and verbal communication skills, including experience communicating to senior leadership/c-suite levels
• Excellent analytical skills including being able to prepare business cases, cost/benefit analysis, purchase price variance scenarios, and more
• Excellent customer service skills with both internal and external customers.
• Knowledge of refrigeration product and service purchasing policies and practices
• Detail-oriented
• Ability to work independently and in a team-oriented environment
• Proficient typing skills to properly document dictation to update systems
• Demonstrated ability to document and report information essential for the resolution and communication with both internal and customer
• Good communication (verbal & written) skills
• Ability to use computer systems (Outlook, Word, Excel).
• Must have the ability to multi-task and work under pressure.
• Demonstrated knowledge and skills in purchasing parts for technicians in an assigned service location
• Demonstrated ability to document and report information essential for the resolution and effectively communicate with management
• Demonstrated ability to problem solve and maintain focus and productivity under pressure
• REQUIRED: High school diploma with 1-3 years of work experience in procurement/purchasing.
• PREFERRED: Education and/or experience equivalent to a bachelors degree in Business, Supply Chain, Finance, or related fields and 1 years of experience in a similar position. Prefer sourcing experience in Field Services industry and/or high-rate specialized production environment, including experience preparing formal RFPs/RFQs and completing negotiations.

Today, there are 22 different companies that make up the CoolSys family of brands . Our valued employees are at the heart of our continued growth and success. We invite you to be part of that growth!

Connect with us on Facebook and on Twitter . Coolsys is an EEO/AA Employer. ?All qualified individuals - Including all ages, colors, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics are encouraged to apply. ?Pre-employment background screening (criminal and MVR) and drug testing (including for marijuana) are?required?for all positions. Coolsys will consider qualified applicants with criminal histories in a manner consistent with federal law, state law, or local ordinance.