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The purpose of this class is to provide lead accounting support for the College's fixed asset inventory, including internal auditing, financial reporting, and account reconciliation, in accordance with Generally Accepted Accounting Principles and federal, state and local guidelines. The position is also responsible for proper labeling, addition and disposal of the college's assets.
Bachelor's degree and two (2) years related experience, knowledge and experience using Microsoft Office applications and financial management systems. Two (2) years of experience in fixed asset, general ledger accounting preferred.
* Create and monitor a system of controls, procedures, and forms for the recordation of fixed assets.
* Maintain all tables and data in the Banner fixed asset system.
* Maintain the record keeping for all fixed assets removed from service and written off by the College.
* Prepare monthly and annual year end reporting for fixed assets.
* Prepare audit schedules relating to fixed assets and assist the auditors with their inquiries.
* Maintain vehicle fleet records for the college and Baltimore County (e.g., registrations, titles and reporting requirements).
* Calculate and maintain depreciation schedules and analyze variances.
* Verify and process invoices accompanied by valid purchase orders.
* Maintain and view the Accounts Payable email address site for invoices and inquiries.
* Assist with the department year-end close.
Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.
* Recommend improvements to the CCBC fixed asset policy.
* Test all IT upgrades to the fixed asset module when needed.
* Run and update all data extracted from the Accounts Payable system for update to the fixed asset module.
* Maintain the creation and assignment of all origination tags to new assets.
* Maintain and ensure that all physical permanent tags are placed on new assets college wide.
* Perform a monthly reconciliation of the fixed asset system additions to the appropriate accounts on the general ledger (making any necessary adjustments via journal entry).
* Review and record all proposed disposals for appropriate write off status.
* Run the depreciation process at year-end for all fixed assets and reconcile to the general ledger.
* Prepare and assist the Director with the preparation of fixed asset schedules required for the fiscal year audit.
* Perform periodic inventory audits at the campuses and extension centers.
* Initiate the process of having an external vendor perform a physical inventory of the college's asset and reconcile their findings to the general ledger.
* Maintain and prepare the annual MSDE Inventory report that is submitted to the State annually.
* Process a high volume of data for payment of invoices, check requests and expense reimbursements for the entire college.
* Verify and process check requests.
* Research problems and communicate with vendors and the college community to resolve issues.
* Review and reconcile vendor invoices to statements and purchase orders.
* Responsible to retrieving W-9 forms from new vendors or when adjustments are to be made.
* Backup to processing and printing checks/direct deposit payments; for the finance department when the Director or AP Analyst are not available.
* Initiate and complete the vendor ACH verification so that new vendors can be added to the ACH payment processes.
Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.
Full Time
$60k-79k (estimate)
04/28/2024
05/11/2024
ccbcmd.edu
RANDALLSTOWN, MD
3,000 - 7,500
1957
$50M - $200M
Welcome to CCBC. Come see what you can be! For more than six decades, CCBC has enabled individuals to earn degrees, build careers and improve their lives with high-quality, accessible and affordable education. CCBC offers the regions most expansive selection of degree, certificate and workplace certification programs that prepare students for transfer, job entry and career advancement in local job growth industries such as business, education, health care, information technology, cybersecurity, construction and transportation. Each year, nearly 63,000 students enroll at the colleges main campu...ses, extension centers and online, while some 3 million enjoy the colleges performing arts, galleries, planetarium and athletic facilities. CCBC graduates take advantage of tremendous tuition savings and guaranteed transfer to University of Maryland system schools, while graduates of the CCBC Honors program move on to many of the nations most selective colleges and universities, often on scholarship. CCBC is nationally recognized as a leader in innovative learning strategies, including culturally responsive teaching, is among the nations top associate degree producers, and is designated as a Military Times "Best for Vets" College. Now, thanks to expanded eligibility for the Baltimore County College Promise scholarship, even more 2015-2019 high school graduates, GED recipients and external diploma degree graduates are able to attend CCBC full time without the cost of tuition and fees. To find out more visit ccbcmd.edu/collegepromise.
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