Job Details
Job Location
Columbia Machine Inc - Vancouver, WA
Position Type
Full Time
Education Level
4 Year Degree
Salary Range
$105,000.00 - $125,000.00
Travel Percentage
Negligible
Job Shift
Day
Job Category
Purchasing - Procurement
Description
Summary: The Procurement and Production Planning Manager is part of the Operations Leadership Team, working strategically and collaboratively with managers of other functional areas along with the Executive Team in support of the company's vision and core values. This individual will lead and direct the areas of supply chain, planning and master scheduling across all divisions. They will be responsible for facilitating a culture of continuous improvement and safety in a team environment.
Essential Duties and Responsibilities

1. Manages the Purchasing and Production Control departments to plan and complete projects:
   1. Determines project feasibility by identifying and forecasting material needs and collaborates with Sales, Engineering, and Production Teams to define project requirements.
   2. Maintains a good rapport with other functional departments to ensure that solutions are comprehensive and efficient.
   3. Develops an information system that specifies file storage and sharing requirements for the department.
   4. Establish KPIs and meet or exceed objectives for vendor performance, safety, quality, on-time in-full delivery and order accuracy.
   5. Oversees all planning, master scheduling and job creation activities in the ERP system for manufacturing through production assembly.

1. Establishes, monitors, maintains and modifies the production, purchasing and inventory plans:
   1. Lead analysis of inventory levels, recommendations for lead time reduction strategies, and implement plans to improve material flows and reduce costs of goods.
   2. Determines production priorities by analyzing customer requirements and production capabilities.
   3. Modifies production priorities to ensure successful on time delivery.
   4. Publishes master production schedule and presents to operations managers and executives monthly.
   5. Monitors production by comparing production schedule to actual and prepares reports on production and downtime data.
   6. Develops automated tools to help analyze and reclassify stocked inventory items more frequently to improve inventory turns, fill rates, while reducing overall inventory.
   7. Facilitates inventory turnover by determining maximum and minimum inventory levels and reorder quantities.
   8. Maintains optimal inventory levels by forecasting demand, monitoring stock levels, and coordinating with Production and Planning Teams.
   9. Implements inventory control measures to minimize excess or obsolete inventory and ensure adequate supply for uninterrupted production.

1. Capacity management:
   1. Evaluates production capacity and resources, including equipment, labor, and materials, to ensure optimal utilization.
   2. Identifies bottlenecks and constraints that may impact production output and collaborate with relevant departments to address them.
   3. Plans for capacity expansion or reduction as per business requirements.

1. Manages supplier relationships:
   1. Sources new suppliers and qualified second-source suppliers, and maintain strategic relationships with existing vendors including periodically renegotiating pricing and terms of sale.
   2. Develops procurement sources by contacting vendors, obtaining samples, and scheduling product demonstrations.
   3. Prepares supplier reports to document and analyze cost, quality, vendor reliability, lead times, and other information.
   4. Addresses defective equipment or materials with vendors and resolve disputes.
   5. Leads efforts to reduce material costs and negotiates supplier agreements.

1. Maintains procurement operations:
   1. Develops robust policies and procedures to ensure verification of shipments, control costs, schedule deliveries, assess product performance, and manage inventories.
   2. Proactively monitors and communicates inbound vendor-specific quality issues or product shipment delays on a regular and timely basis ahead of scheduled arrival dates and seeks alternate solutions to avoid production delays and missing customer shipping timelines.
   3. Oversees material quality by partnering with engineering to define quality standards.

1. Procurement cost optimization:
   1. Identifies cost-saving opportunities by analyzing pricing trends, evaluating alternative suppliers, and implementing effective negotiation strategies.
   2. Continuously seeks ways to improve procurement processes, reduce expenses, and increase efficiency without compromising quality.

1. Procurement risk management:
   1. Assesses and mitigates risks associated with the procurement process, such as supply chain disruptions, quality issues, and regulatory compliance.
   2. Develops contingency plans and alternative sourcing strategies to minimize potential disruptions to the production process.

1. Communicates regularly with the Purchasing and Production Control staff:
   1. Holds weekly direct report meetings and takes additional steps as needed to keep employees informed, focused and accountable to their commitments.
   2. Elicits input from staff on department objectives, project priorities, and standards.
   3. Ensures formal training/cross-training and development plans exist and are successfully implemented, and that current SOPs are created and maintained for all functional areas.

1. Achieves financial objectives:
   1. Prepares an annual budget by forecasting functional requirements, analyzing trends, and presenting budget recommendations to the Director of Operations.
   2. Manages to budget by scheduling expenditures, analyzing variances, and initiating corrective actions.

1. Supports internal and external customer service:
   1. Understands and documents internal and external customer needs and expectations.
   2. Develops resources and critical service metrics to ensure these needs are being met.
   3. Communicates to appropriate team(s) when an expectation will not be met.

1. Manages staff respectfully:
   1. Maintains open and honest communication with direct reports.
   2. Periodically communicates clear expectations, monitors job results compared to expectations, documents constructive coaching throughout the year and during the annual review process.
   3. Enforces policies and procedures to ensure organizational consistency.
   4. Maintains professionalism and confidentiality in employee selection, performance management, and employee relations.

1. Develops human resources:
   1. Trains and mentors employees to expand knowledge base and promote problem solving.
   2. Delegates effectively to develop and identify new leaders within the company.

1. Leads the continuous improvement effort:
   1. Documents processes and procedures, eliminates non-value added activities, implements process improvement techniques to optimize workflow, reduce waste, and enhance overall efficiency, and leads in cross functional CI teams.
   2. Drives the completion of department continuous improvement goals and objectives.

1. Maintains professional and technical knowledge:
   1. Establishes personal networks, participates in professional societies, attends professional workshops and reviews publications.

1. Contributes to team effort:
   1. Willing to attempt new assignments or fill in for others as needed; accomplishes other duties as assigned.

Qualifications
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge, skills and/or abilities:
Knowledge -
Software
Intermediate

1. MRP/ERP Software (Infor M3 preferred)
2. Microsoft Office Suite (Word, Excel, PPT, Outlook)
3. Vault

Skills
Advanced (Excellent)

1. Organizational, Interpersonal communication, and problem-solving skills.
2. Management and leadership skills; has the ability to inspire and motivate staff

Intermediate (Strong)

1. 1. Computer/Technical

Basic

1. Analytical
2. Project/Process Management
3. Clerical/Secretarial
4. Written and Oral Communication

Abilities

1. Strong technical aptitude
2. Ability to deal with abstract and concrete variables with a high attention to detail
3. Ability to provide a respectful work environment for others
4. Ability to work well with others in a team atmosphere.

Education and/or Experience:

• Bachelors Degree in Business Administration or related field
• Seven years of professional and management experience.
• Proven experience in production control or planning within a manufacturing environment.
• In-depth knowledge of production planning and scheduling techniques, inventory management, and capacity planning.
• Familiarity with lean manufacturing principles, Six Sigma methodologies, or other process improvement techniques.