Overview:

PCWRA is seeking a detail-oriented and organized individual to join our team as an Assistant Director of Administrative Services professional. The ideal candidate will have a strong background in accounting with the ability to conduct human resources matters discreetly while implementing benefit programs. This position will be poised to promote into the Director of Administrative Assistant role once the current Director transitions into retirement.

Duties:

• Review & oversee preparation of the Annual Financial Report and related monthly financial board reports.
• Oversee annual budget planning and preparation process ensuring timely communication with management and the board of directors.
• Review draft and final budgets for presentation to the Board.
• Assists Auditors with annual audit reviewing reports, supervising the pulling of documents and creation of a final binder with all requested information.
• Ensure Rate Models are maintained and communicate any modifications to the Assistant Authority Manager and Authority Manager.
• Direct liaison with financial establishments for the Authority’s funds, debt service and investments, and monitors bank transactions.
• Oversees investing the Authority’s reserve funds as per Authority policy while maintaining applicable records of these transactions, as well as cash flow forecasting.
• Monitors wire transfers of funds as needed and loan payments.
• Oversee work with an insurance broker to maintain the proper level of insurance for property and liability.
• Oversee and assist with special events planning, organizing meetings, etc.
• Supervise Administrative Assistants with overall administrative needs including development/training and conduct performance appraisals.
• Work directly with PCWRA’s attorney to develop resolutions, legal documents, contracts, etc.
• Interpret operating policies and exercise independent judgement in the resolution of administrative problems.
• Oversees office services such as purchasing of supplies, equipment, AP/AR, records control and vendor relationships, anticipating needs.
• Conducts investigations regarding local, state or federal EEO violations and reports violations to the proper authorities.
• Conducts the development and updating of the Employee Handbook and company policies.
• Works directly with 3rd party administrator for payroll and other human resource needs.
• Conducts new employee onboarding administration and review. Also conducts exit administration.
• Advises and assists managers with various personnel issues on a daily basis.
• Actively involved in the Authority’s employee benefit program and responds to inquiries.
• Assists in employee selection and recruitment process including the creation of recruitment notices, posting to internal and external locations, testing, serves on interview teams and ensures the process is fair and equitable throughout the Authority.
• Advises and/or counsels employees and makes appropriate referrals as needed.
• Conducts research, performs analysis/studies and monitors trends in HR.
• Human Resources contact for employees with questions, concerns or needs.
• Annual compensation analysis.

Experience:

The successful candidate should possess the following skills:

• Thorough, detail oriented, accurate and well organized.
• Honesty, integrity and self-motivation.
• Understanding of the fiscal responsibility of a political subdivision.
• Excellent written/verbal communication skills
• Ability to take concise board meeting notes.
• Excellent in Microsoft Office (Word, Outlook, Excel, Access, PowerPoint).
• Strong accounting knowledge (A/P, A/R, Billing, Journals, Audit).
• Strong document management skills.
• Leadership/supervisory skills.
• Knowledge of state and federal employment laws and requirements are necessary in this position.
• Must be able to incorporate financial, personnel and law considerations in decision making.

This position offers the opportunity to work in a dynamic environment where attention to detail and multitasking abilities are valued. If you meet the qualifications outlined above, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Pay: $87,615.00 - $140,184.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Application Question(s):

• Please provide a cover letter stating how your experience relates to this role and how your leadership skills can improve current accounting and administrative processes.

Experience:

• Accounting: 4 years (Required)

Ability to Relocate:

• Castle Rock, CO 80108: Relocate before starting work (Required)

Work Location: In person