PAFA/FAS Branch A/R and A/P Clerk

San Francisco, CA

Description

Position Title: PAFA/FAS Branch A/R and A/P Clerk

Reports To: Branch Controller

Status: Hourly

Job Type: Full Time

Supervises: N/A

Location: General Office Location/Building

The Branch A/R and A/P Clerk is responsible for ensuring that the company receives payment for goods and services offered to clients as well as responsible for Processing of vendor and subcontractor payments

A/R Responsibilities:

· Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.

· Creates invoices according to company practices; submits invoices to customers.

· Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.

· Drafts correspondence for standard past-due accounts and collections, and identifies delinquent accounts by reviewing files.

· Creates reports regarding the current status of customer accounts as requested.

· Performs collection activities including preparation of customer statements and collection calls of delinquent accounts.

· Research customer discrepancies and past-due accounts with the assistance of the Branch Controller or other staff.

· Assist in generating monthly billing statements based on the general ledger.

· Assists branch controller in reconciling revenue accounts each month.

· Copies, files, and retrieves materials for accounts receivable as needed.

· Relays changes of information to appropriate employees.

· Performs other related duties as assigned.

A/P Responsibilities:

· Receives and processes incoming invoices from vendors, suppliers, and subcontractors, ensures accuracy and proper expense coding.

· Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.

· Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.

· Ensures outstanding obligations are credited upon payment, identities discount opportunities, and issues stop-payment orders as needed.

· Assists with accounting records and ledgers by reconciling monthly statements and transactions.

· Records entry of, verifies documentation for; and distributes petty cash.

· Manages sales tax expenses and proper reporting of sales tax based on paid invoices.

· Other related duties as assigned.

Competencies:

· Excellent written and verbal communication skills

· Must be reliable and extremely trustworthy.

· Proficient in Microsoft Office Suite or related software as well as other accounting software programs.

· Must be able to learn other accounting software systems.

· Ability to work independently and in a fast-paced environment.

· Ability to anticipate work needs and interact professionally with customers.

· Excellent organizational skills and attention to detail.

· Ability to maintain confidential and meticulous records.

Knowledge, Skill & Other Requirements:

· High school diploma or equivalent required; associate or bachelor’s degree in accounting or business preferred.

· At least two years of related experience is required.

· Certified Accounts Payable Professional (CAPP) certification preferred.

· NetSuite and Bill.com experience preferred.