Announcement Details
Exam Announcement Details
Exam Title
Procurement Specialist Supervisor

Exam Number
2E14-20240318-PR-00

Salary
$81,315.00-$104,543.00 per year

Certification Rule
Rule of Five (5)

Competition
City-Wide Promotional

Department
Announcement Date
04/29/2024

Close Date
05/10/2024

General Definition

Amendment to Closing Date, Exam Date and Eligible List Date
Candidates who applied when this examination was originally announced on 3/18/2024 SHOULD NOT re-apply.
This is supervisory technical procurement work within the City's central procurement agency or at the Department of Aviation. An employee in this class plans, evaluates and reviews the work of procurement specialists engaged in developing purchasing specifications and standards and purchasing an assigned group of commodities or services; performing long-range purchase planning and analysis; and/or reviewing and awarding public construction and concession contracts, or developing, modifying, monitoring contract processing procedures and professional services for the Department of Aviation. An employee in this class assigns a group of general commodities or public works construction contracts to specialists. Work includes reviewing staff performance and activities for conformance to appropriate procurement and purchasing practices, determining training and development needs, and resolving a variety of purchasing and procurement problems. Interacting with governmental officials, vendors, contractors, and the general public is a significant aspect of the work. Work is performed under the general supervision of a technical and administrative superior.
Union Code
H. AFSCME D.C.47 Local 2186

FLSA Code
Exempt

Application Procedures

CITY OF PHILADELPHIA APPLICATION INFORMATION
Thank you for your interest in employment with the City of Philadelphia. Please refer to the important information below regarding this job opportunity.
1. You must complete the entire application process, provide accurate and up to date contact information, and submit all certifications, required licenses, and relevant documentation with each application or email the documents as an attachment to the Human Resources Representative listed below prior to the date of the exam.
2. The analyst responsible for reviewing applications and additional documentation for this job opportunity is:
Jamie M. Trull
Office of Human Resources
City of Philadelphia
Health, Human Services, and Management Team
1401 JFK Boulevard, Room 1530
Philadelphia, PA 19102
[t] 215-686-5561
[f] 215-686-0861
[e] Jamie.trull@phila.gov
3. For all other inquiries please contact Customer Service at 215-686-0880 or email hrhelpdesk@phila.gov
Minimum Requirements
Minimum Training, Education & Experience

The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests.
ANTICIPATED ELIGIBILITY
Candidates who meet all eligibility requirements within 6 months of the application deadline (November 10, 2024) will be admitted to this examination. Successful candidates will be placed on the eligible list but may not be hired or promoted until all requirements have been satisfied.
OPTION 1: 1 . CIVIL SERVICE STATUS: Presently employed by the City of Philadelphia with permanent Civil Service status and a Performance Rating of Satisfactory or higher.
AND
2 . Education
Completion of a bachelor's degree program at an accredited college or university.
AND
3 . GENERAL EXPERIENCE:
Two years of purchasing experience.
AND
4 . SPECIFIC EXPERIENCE:
Two years of full level performance purchasing experience in a centralized purchasing system or Airport analyzing buying requirements and resolving procurement related issues for general commodities or processing public work contracts and performing long-range purchase planning and analysis for construction and concession contracts.
NOTE: Additional experience may substitute for the education requirement on a year for year basis.
OPTION 2: 1 . CIVIL SERVICE STATUS: Presently employed by the City of Philadelphia with permanent Civil Service status and a Performance Rating of Satisfactory or higher.
2. . EDUCATION
Education equivalent to completion of the twelfth school grade.
AND
3. . GENERAL EXPERIENCE:
Two years of contracting experience as a Departmental Procurement Specialist or three years of contracting experience as a Contract Clerk.
AND
4 . SPECIFIC EXPERIENCE:
Two years of full level performance purchasing experience in the centralized purchasing agency or Airport analyzing buying requirements and resolving procurement related issues for general commodities or processing public work contracts and performing long-range purchase planning and analysis for construction and concession contracts.
NOTE: Certification from an industry accepted supply chain management/purchasing professional association may substitute for one year of the education requirement or the general experience requirements for both options to qualify.
NOTE: Selective Factor Certification may be utilized, as needed, to fill specific positions.
In accordance with Civil Service Regulation 11.032 - Selective Factor Certification - the appointing authority may request certification of eligible candidates with the required experience to fill specific positions in this class. Certification to fill such position will be made from of the highest ranking eligible candidates on the eligible list who possess the specified experience.
Physical & Medical Requirements

Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.
Required Licenses & Certifications
Other Requirements
Equivalency Statement(s)

Or any equivalent combination of experience determined to be acceptable by the Office of Human Resources that has included the specific experience described above.
Application Details
Notes to Applicants

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you're interested in working with a passionate team of people who care about the future of Philadelphia, start here.
What We Offer:
Impact - The work you do here matters to millions.
Growth - Philadelphia is growing, why not grow with it?
Diversity & Inclusion - Find a career in a place where everyone belongs.
Benefits - We care about your well-being.
The City of Philadelphia is a Public Service Loan Forgiveness Program qualified employer.
Learn more here: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov . For more information, go to: www.phila.gov/humanrelations
The City of Philadelphia is committed to ensuring access to Civil Service examinations by providing appropriate accommodations for candidates with documented medical or religious reasons. Candidates may request an accommodation for a Civil Service examination by contacting the Equal Employment Opportunity / Affirmative Action Unit of the Philadelphia Department of Labor at 215-683-5085. The accommodation process is interactive and requires cooperation and communication between the applicant requesting a test accommodation and the EEO Unit. Decisions will be made on a case-by-case basis using the required documentation that is submitted. Requests are to be made in a timely manner prior to the scheduled date of the Civil Service examination.
Only an on-line application will be accepted for this exam. Paper applications will not be accepted.
Computers are available in the 3-1-1 Walk-In Center located in Room 167 of City Hall (Weekdays from 9 AM to 5 PM) and at your local Philadelphia Free Library branch.
For inquiries regarding City employment, contact the Office of Human Resources Monday through Friday between 8 AM and 4 PM by telephone at 215-686-0880 or by email at hrhelpdesk@phila.gov
ALL Applications must be received by the end of business on 05/10/2024.
Your application will be rejected, and you will be disqualified from competing in this examination if you:
1) Do not provide your complete and accurate social security number.
2) Attempt to practice fraud or deception in the preparation of this application
All correspondence and notifications will be sent to your e-mail address or postal address listed in the contact information (address, phone #, e-mail) of your account profile. Your contact information will be automatically updated each time you submit an application for employment. It is your responsibility to change your contact information and to ensure that it is correct.
If you provide an e-mail address, all correspondence regarding this examination will be sent to you by e-mail. You should add Phila.OHR@phila.gov to your address book or list of trusted contacts to prevent notices from being marked as spam by your e-mail provider.
Please call the Office of Human Resources at 215-686-0880 or email hrhelpdesk@phila.gov if you have any questions.
Information concerning employment with the City of Philadelphia may be found at:
http://www.phila.gov/personnel
http://www.phila.gov/personnel/ExamsFAQ.html
Facebook: @CityofPhiladelphiaJOBS
Twitter: @PHLCityJobs
Amendment to Closing Date, Exam Date and Eligible List date
Candidates who applied when this examination was originally announced on March 18, 2024 SHOULD NOT re-apply.
Eligible List
CITY-WIDE PROMOTIONAL : Departmental and interdepartmental promotional eligible lists will be established as a result of this examination. An appointment in any department may be made from either one of the above-established promotional lists as deemed appropriate by the appointing authority.

Candidates who pass the exam and are placed on the civil service list will be retained on the list for a minimum of one year and a maximum of two years after the establishment of the Eligible List.
PREFERENCE FOR PHILADELPHIA RESIDENTS:
Candidates who have maintained a bona fide residence in Philadelphia for at least one year prior to the date of the civil service examination shall have priority over all other persons receiving an identical test score. If you have maintained a bona fide residence in Philadelphia for at least one year immediately preceding 06/3/2024 , you are eligible to claim residency preference.
To receive such preference, candidates must respond to the question regarding residence later in this form.
The response on this application will be used to determine eligibility for preference for residents. Documentation of residence may be required if there is any question as to whether you meet the residency preference requirements.
If an applicant does not respond to the appropriate residence question, it will be assumed that the applicant does not qualify for residence preference. Eligibility for residence preference must be determined by the date of the test administration. No requests for residence preference will be granted after the test administration.
Projected Exam Date

IF A TRAINING AND EXPERIENCE EVALUATION IS HELD:
TRAINING AND EXPERIENCE EVALUATION:
Applicants will be evaluated and scored based upon their training and experience credentials. Applicants will not be asked to appear to take a scheduled examination.
Scores in the Training and Experience Evaluation will be based on documentation of education and experience provided by the candidate. To receive full credit for your education and experience, you should submit all relevant documentation including college transcripts, licenses, certifications, paid out of class documentation, etc. and provide a detailed description of your education, experience, and credentials.
IF AN ORAL EXAMINATION IS HELD: This examination will be scheduled for the week of May 27, 2024. Please note that this examination date is subject to change. Candidates must have access to a desktop computer, laptop, with internet access. If you do not have internet access please contact the analyst listed on this announcement.
Virtual Testing May Be Utilized For This Examination
Candidates taking an oral examination may have their responses rated in person by a panel of Subject Matter Experts on the date of the examination, or have their responses recorded on the date of the examination and rated by Subject Matter Experts at a later date. Please refer all questions regarding this examination to the analyst listed below on the announcement.
An Eligible List will be established the week of 06/3/2024. Please note that this date may change.
Test Review

IF A TRAINING AND EXPERIENCE EVALUATION IS HELD: In accordance with Civil Service Regulation 9.091D, candidates may review their answer sheets and other test papers to determine if they have been scored correctly or if there has been an irregularity in the administration of the examination. Candidates will have 30 days after the results have been mailed to review their test and to file a written appeal. Call 215 686-0880 if you wish to schedule a test review.
IF AN ORAL EXAMINATION IS HELD: In accordance with Civil Service Regulation 9.091B, candidates will have 30 days after the results have been mailed to review their test and to file appeals. In accordance with Civil Service Regulation 9.11, only candidates who have failed the oral examination may appeal to the Civil Service Commission upon the grounds of irregularity, bias, or fraud in the conduct of the oral test. Issues related to the suitability or adequacy of point scores awarded to passers are not appealable to the Commission. Call 215-686-0880 if you wish to schedule a Test Review.
Assigned to (view only)
Assigned to
Jamie Trull
Parts & Weights
Part
Virtual Oral Exam OR T&E

Weight
90%

Part
Seniority Rating

Weight
10%