Salary: $77,333.40 - $100,533.42 Annually
Location : Denton, TX
Job Type: Full-Time
Job Number: 24-00159
Department: City Manager's Office/Council
Division: City Manager-Administration
Opening Date: 05/17/2024
Closing Date: 6/18/2024 11:59 PM Central
FLSA: Exempt
Summary

This requisition expires on June 18, 2024, but may close earlier if the position is filled prior to the expiration date.
Responsible for providing direct support of the City Secretary's office including but not limited to serving as the lead in open record requests, board and City Council committee support, and act as the City Secretary in their absence.
Essential Functions and Other Important Duties

ESSENTIAL FUNCTIONS
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
DUTIES

• Serve as the primary Public Information Officer; responsible for monitoring all open records requests and ensuring thorough and complete responses are provided in compliance with the Public Information Act.
• Serve as the acting City Secretary in their absence; attend City Council meetings and ensure official minutes completion of the proceedings, as needed.
• Attest documents approved by the City Council, including but not limited to ordinances, resolutions, and contracts, as well as plats and plans approved by the Planning and Zoning Commission, in the City Secretary absence.
• Serve as a coordinator for Board & Commission staff support liaison group, open records liaisons, and liaisons for the City Council Agenda process; ensure regular meetings are held with respective liaison groups.
• Develop training materials; update and ensure applicable materials are posted to the City of Denton intranet site.
• Assist with ongoing process improvement projects associated with but not limited to the Boards & Commissions, the City Council Agenda development process, records retention, municipal elections, and other areas as identified by the City Secretary, Chief of Staff, or the City Manager
• Coordinate, review information and materials and ensure complete agenda packets necessary for City Council.
• Update and maintain all original City ordinances, resolutions, contracts, agreements, City Council minutes, and other related official documents in compliance with Texas State Library requirements.
• Provide principal support for the City Secretary in municipal elections.
• Serve as a Notary Public; notarize documents related to legal matters as needed.
• Ensure processing of official publication of notices and ordinances and posting of appropriate meetings are in accordance with the Texas Open Meetings Act.
• Assist with the annual board/commission appointment process, maintain updated list of individual appointments, resignations, and vacancy fills throughout the year; administer oaths of office to new board members in absence of City Secretary.

SUPERVISORY/BUDGET RESPONSIBILITIES

• None.

OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Job Requirements

EDUCATION, EXPERIENCE, AND LICENSES/CERTIFICATIONS

• Bachelor's Degree from an accredited college or university in Public Administration, Business Administration, Library Science, Records Management, or related field; and,
• Four (4) years public administration experience; and,
• Current Municipal Clerk Certification,

OR

• Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job.

REQUIRED SKILLS/ABILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

• Knowledge of Federal, State, and Local Government laws, code ordinances and regulations and other statues of the State of Texas.
• Knowledge of laws, policies, and procedures related to processing official publication of notices and ordinances.
• Knowledge of the Texas Open Meetings Act and Public Information Act.
• Knowledge of City of Denton policies, procedures, mission, and goals.
• Knowledge of integrated communications and use in community relations and community engagement.
• Skill at the intermediate level with Microsoft Office 365 and other software systems necessary to complete work.
• Skill in analyzing and researching, to interpret and understand policies, laws, and regulations, and to provide workable recommendations and solutions to problems that maintain compliance.
• Skill in judgment and creativity in decision-making; considering the relative costs and benefits of potential actions and select the most appropriate one.
• Ability to maintain strong interpersonal relationships with internal and external stakeholders.
• Ability to perform under stress when confronted with high priority situations and distractions
• Ability to perform tasks, often changing tasks quickly without loss of efficiency and composure.
• Ability to communication effectively, both oral and written forms, in a variety of circumstances using appropriate tone and appearance for the situation, and to listen intently to other points of view.
• Ability to perform all job duties in a manner that is consistent with the City of Denton's core values.
• Ability to develop and update processes and train to ensure effective understanding and application of those processes.
• Ability to develop, understand, interpret, and apply rules, policies, and procedures operations.
• Ability to handle records and complex situations of a confidential nature.
• Ability to simultaneously handle multiple tasks and changing priorities in an efficient and effective manner.

CONDITIONS OF EMPLOYMENT

• Must have and maintain a valid Class "C" Driver's License and valid state required minimum automobile liability insurance prior to employment (must obtain Texas Class "C" driver's license and state required minimum automobile liability insurance within 90 days of hire per state law)
• Must pass a drug test, driver's license check, criminal history background check, and social security number verification.
• Must possess and maintain Municipal Clerk (CMC) Certification

Environmental Factors and Conditions/Physical Requirements

SAFETY

• Perform preventive maintenance on tools and equipment; ensure equipment is in safe operating condition.
• Follow established safety procedures and techniques to perform job duties, including lifting and climbing; operate tools and equipment according to established safety procedures.
• Promptly report unsafe conditions in the work area and/or any conditions that are not immediately correctable to the supervisor.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

• Safety Sensitive (Subject to random drug testing): No.
• Tools/Equipment Used: Standard office equipment, including computer and peripherals.
• Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
• Lifting: Lifting no more than 10 pounds.
• Environment: Works in an office setting; occasionally requires irregular and/or prolonged hours.
• Travel: Travels to City of Denton buildings and professional meetings as required.
• Attendance: Regular and punctual attendance at the worksite is required for this position. Require attendance and setup for all City Council and/or Board and Commission meetings. Must be able to work after normal business hours, evenings, and weekends, as needed.
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

CORE VALUES

• Inclusive
• Collaborative
• Service-Oriented
• Strategically Focused
• Fiscally Responsible

TOP TIER BENEFITS

• Medical, dental, and vision coverage in addition to life and disability insurance plans?
• Employee Health Clinic
• Paid Vacation Days and Paid Holidays
• Retirement Plan

EEO STATEMENT
The City of Denton is an equal opportunity employer. It is the City of Denton's policy to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to any protected class, status, characteristic, or activity. All employment decisions, including decisions regarding recruitment, selection, hiring, compensation, benefits, training, advancement, discipline, discharge, and other terms, conditions, and privileges of employment are made without regard to any lawfully protected class, status, characteristic, or activity.

ADA/EOE/ADEA

This job description is not an employment agreement, contract agreement, or contract. Management has the exclusive right to alter this job description at any time without notice.
The City of Denton maintains competitive benefit options. Details are available here.
01

Do you believe you meet the minimum qualifications as outlined in the job description?

• Yes
• No

02

Which best describes your highest completed level of education?

• High School Diploma or GED
• Associate Degree or Technical Certification
• Bachelor's Degree
• Master's Degree or higher
• None of the above

03

How many years of paid, professional-level experience do you have in this field?

• Less than 6 months
• 6 months to less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years to less than 6 years
• 6 years to less than 7 years
• 7 years to less than 8 years
• 8 years to less than 9 years
• 9 years to less than 10 years
• 10 years or more

04

How many years of paid, professional-level experience do you have as a supervisor?

• Less than 6 months
• 6 months to less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years to less than 6 years
• 6 years to less than 7 years
• 7 years to less than 8 years
• 8 years to less than 9 years
• 9 years to less than 10 years
• 10 years or more

05

This position requires working overtime outside of regular business hours as needed. Can you meet this requirement?

• Yes
• No

06

Do you possess a Class "C" Driver's License?

• Yes
• No

07

Check the boxes next to the systems/software in which you are proficient:

• Microsoft Office Suite
• JD Edwards
• NEOGOV
• Laserfiche
• Granicus Product Suite
• None

Required Question