Summary

We are looking for an Event Planner and Outreach Coordinator to join the City of Charleston's Executive Department! In this role, you will support the Office of Cultural Affairs ongoing and seasonal promotional efforts by planning and managing a variety of events.

Examples of Duties

• Coordinates outreach programs with local organizations.
• Develops, prioritizes, and implements event project plans, including customer promotion programs, coordination of centralized calendars and ticketing systems, and patron/contact management software to optimize revenues and public awareness.
• Researches, writes, and edits promotional materials, and creates digital content.
• Negotiates contracts and maintains relationships with preferred vendors.
• Compiles estimated cost models, submits final budget, tracks budget statistics, and prepares management reports.
• Researches artists, venues, and partners for potential events and programs.
• Sets up project meetings, organizes materials, reviews transportation itineraries, and books venues and services.
• Coordinates registration and payment procedures, promotional advertising and mailings, and sponsorship activities.
• Organizes required catering services and room and communication equipment setup. Manages on-site staffing and support.
• Determines appropriate responses to problems and emergencies.
• Provides project status updates and compiles reports.
• Performs other duties as assigned.

Basic Qualifications

• Associate’s degree (AA/AS) and 4 years of related experience and/or training; or equivalent combination of education and experience.
• Valid driver’s license.
• Working knowledge of Microsoft Office or similar software.

Preferred Qualifications

• Strong organizational and intrapersonal skills.

The City of Charleston offers an extensive benefits package for full-time employees, including: health, dental and vision insurance; employer-paid short and long term disability, life insurance, and employee assistance program; annual and sick leave; 11 paid holidays and 2 personal holidays every year; tuition reimbursement; participation with the SC Retirement System, a defined benefit pension plan; 401k and 457 plan options; and many other benefits.