Department: Police Department

Reports to: Police Business Manager

Salary range: $19.12 - $23.42 Hourly

Benefits Information

FLSA Status: Part-time non-exempt

Position closes: Midnight, Sunday, March 17, 2024

Please Note: Verification of minimum qualification(s) and, if applicable, starting salary/wage is based on information provided in the official application. Resume content will not be used for these purposes. Please ensure your application is complete and accurate.

Position Summary: Under general supervision, performs a variety of administrative support functions to produce and maintain all crime reports, traffic accident reports, arrest reports, citations, and informational reports for the City of Canon City Police Department.

Essential Duties and Responsibilities*: The essential duties and responsibilities listed below are central to the job or are the reason the position exists, and the employee must be able to perform each essential function satisfactorily. This list is not designed to cover or contain a comprehensive list of all duties and responsibilities. Duties and responsibilities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

With general supervision the incumbent:

• Receives all activity reports and citations generated by police officers, detectives, and administrative personnel in the Police Department.
• With guidance, reviews reports for completeness and general accuracy. Enters report data into required law enforcement databases such as crime reports, traffic accident reports, arrest reports, citations, and informational reports following established procedures.
• With guidance, distributes copies of applicable reports to appropriate agencies, such as Attorney General’s Office, District Attorney’s Office, Parole and Probation, various courts, motor vehicle department, City Clerk’s Office, Fremont County Sheriff’s Office, insurance companies, and other agencies as requested.
• Performs basic database record research and provides information to employees, attorneys, and others as allowed by law.
• Performs cashier and receptionist duties including collecting miscellaneous fees and payments, balancing cash drawer, answering telephones.
• Under direct supervision, maintains physical files of all citations and all police reports.
• With guidance, completes court ordered and other fingerprinting
• Performs basic Vehicle Identification Number inspections
• With guidance, completes sex offender registrations
• Provides excellent customer service to external and internal customers including but not limited to effectively listening and communicating, providing accurate information, offering solutions, assisting in resolution, and ensuring timely follow up as needed.

Non-Essential Duties and Responsibilities*: The following duties, although not essential to the position, are important components to the smooth and efficient operation of the Division, Department, and City.

• Transcribes meeting or interview notes and distributes departmental mail.
• Under direct supervision of supervisor, compiles and submits monthly and annual crime statistics to Colorado Bureau of Investigation.
• Notarizes signatures.
• Attends or completes trainings, seminars, and meetings as required.
• Performs related duties as established by law or ordinance or as reasonably directed by the City.

• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Knowledge, Skills and Abilities: The essential and non-essential duties listed below are representative of the knowledge, skills, and/or abilities required. The below list is not designed to cover or contain a comprehensive listing of all knowledge, skills and abilities that are required.

• Receives all activity reports and citations generated by police officers, detectives, and administrative personnel in the Police Department.
• Reviews reports for completeness and general accuracy. Enters report data into required law enforcement databases such as crime reports, traffic accident reports, arrest reports, citations, and informational reports following established procedures.
• Distributes copies of applicable reports to appropriate agencies, such as Attorney General’s Office, District Attorney’s Office, Parole and Probation, various courts, motor vehicle department, City Clerk’s Office, Fremont County Sheriff’s Office, insurance companies, and other agencies as requested.
• Performs database record research and provides information to employees, attorneys, and others as allowed by law.
• Performs cashier and receptionist duties including collecting miscellaneous fees and payments, balancing cash drawer, answering telephones.
• Maintains physical files of all citations and all police reports.
• Completes court ordered and other fingerprinting
• Performs Vehicle Identification Number inspections
• Completes sex offender registrations
• Provides excellent customer service to external and internal customers including but not limited to effectively listening and communicating, providing accurate information, offering solutions, assisting in resolution, and ensuring timely follow up as needed.
• Ability to maintain monthly and annual crime statistics.
• Skilled in transcription.

Minimum Qualification(s):

Experience

• Minimum one year of clerical experience.

Education

• High school diploma or equivalent.

Licenses/Certifications

• Valid Driver’s License and satisfactory driving record required.
• Colorado Notary Public Commission, or the ability to acquire one within 6 months of hire.

Any acceptable combination of education, training and experience that provides the listed knowledge, abilities and skills may be substituted.

Preferred Qualification(s):

Experience

• Two (2) years working with police records.

Education

• Associates Degree in Office Administration, Office Technology, or closely associated area of study.

Licenses/Certifications

• Colorado Records Network Master Records Technician.

Physical Activities:

While performing the duties of this job, the employee will travel within the City of Canon City and Fremont County; majority of work time will be indoors with low noise levels. Physical demands of job require some lifting; pulling; carrying and pushing of objects –approximately 15 pounds. Frequent bending, simple grasping, finger/manual dexterity, standing, walking, twisting upper body, stooping, and hearing. Occasional climbing on stairs. Communicates verbally with City staff, outside agencies and the public in one-on-one settings, group settings and over the telephone.

Additional Information

• This position will typically work Monday – Friday but will flex to working weekends and evenings based on seasonal, organizational or event needs.
• This position will be required to attend occasional City Council meetings and/or other meetings and events after normal work hours.
• Travel within the City of Canon City and Fremont County will be required.
• Frequent extension of work day to meet deadlines.