Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation with a Bachelor's degree from an accredited college or university with major coursework in a related field plus six (6) years of experience managing, reviewing, monitoring and/or negotiating grants, contracts or other similar documents, two (2) of which were in a supervisory or managerial capacity.
• A Master's Degree may substitute for required experience up to two (2) years.

Licenses or Certifications:
None.
Notes to Applicants
The Contract Management Supervisor II manages the City of Austin Homeless Strategy Office's ( HSO ) contract compliance section, ensuring HSO's purchases comply with local, state, and federal procurement policies. Additionally, the position ensures all vendors and grantees meet contract requirements and yield positive client outcomes. The position assists City staff and management with questions and directs or handles escalated issues. The position manages purchasing, contract management, contract monitoring, and contract compliance to ensure the City of Austin's investments in the local homeless response system achieve their desired impact based on community need. HSO manages nearly 100 contracts for homeless services. Qualified candidates will have experience managing and motivating effective teams, as well as extensive knowledge of purchasing and contract management to train and lead staff to oversee development of new contracts, facilitate purchasing related to budgeting and accounting tasks, ensure vendor compliance, and coordinate with the corporate purchasing office.
An assessment(s) may be administered as part of the interview process.
Additional Information:
When completing the City of Austin employment application:

• The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure that your application is a reflection of your entire work history.
• Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.
• A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. Describe your specific experience for each position. Include all job duties, responsibilities, and employment dates.
• A cover letter is required.
• Statements such as "see resume" will not be accepted. You may use "N/A" for fields that are not applicable. Starting salary will be based on overall relevant experience from your employment application.
• The responses to the supplemental questions should reference the employment history listed in the employment history section.
• Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information.

If you are selected as a top candidate:

• Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.
• If you are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date.

Electronic Notification to Applications:

• Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs.
• Please ensure that the email address and contact information you provide are current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner.
• Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days.
• When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health.

Preferred Qualifications
Preferred Experience:

• Strong experience in solicitation development and procurement of goods, products, and/or services.
• Strong, hands-on experience in contract management and monitoring.
• Experience with programs and services for individuals experiencing homelessness.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Develops, implements, and monitors operational processes, procedures and related systems in support of departmental buying, contracting and/or grant activities.

Evaluates business process effectiveness and efficiency and makes recommendations for improvement.

Researches and designs contract management strategies that meet business needs.

Develops and negotiates grants and contracts to include performance measures, terms and conditions, penalties and incentives and cost savings.

Reviews, revises and re-negotiates existing and expiring contracts for performance measures, cost reductions, consolidation opportunities and materials management.

Monitors and audits contract expenditures and/or infrastructure usage activities.

Manages the implementation of contracts, to include instructing the end user, monitoring results and arbitrating disputes.

Reviews and approves reports regarding contractor performance, supply chain status, contract expenditures, purchase history, etc. for reporting to management, team members and customers. Oversees the development of management and productivity reports, studies and analyses.

Ensures compliance of grants and contracts with the terms and conditions and all applicable City of Austin, state and federal requirements.

Represents the department to state agencies, city officials, vendors, contractors, community interest groups, and other stakeholders.

Responsibilities - Supervision and/or Leadership Exercised:

• Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of general business and management processes.
• Knowledge of contracts and contract terms.
• Knowledge of cost/benefit analysis.
• Knowledge of project management.
• Knowledge of Federal, State and Local laws.
• Knowledge of city practice, policy and procedures.
• Knowledge of supervisory and managerial techniques and principles.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritization.
• Skill in using computers and related software applications.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to work independently.
• Ability to understand, interpret and apply detailed and complex information.
• Ability to lead and manage a multi-discipline work force.
• Ability to write reports.
• Ability to evaluate contract agreements.
• Ability to provide internal consulting services.
• Ability to negotiate.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to establish and maintain good working relationships with other city employees and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.