Duties

The Post-Secondary Hiring Authority is designed to appoint students from a wide variety of educational institutions (undergraduate and graduate) into paid opportunities to work in agencies and explore Federal careers while still in school. Students are exposed to jobs in the Federal civil service by providing meaningful developmental work at the beginning of their career, before their career paths are fully established.

The CDC utilizes Direct/Expedited Hire Authorities to fill vacancies in a variety of occupations. This vacancy is a REPOSITORY of applications. Duties and responsibilities vary and may increase according to the grade level of the position. Applications may be periodically referred to hiring managers both during the open period and after the closing date. Because of the large number of applications anticipated, applicants' status will not be updated.

This public notice will be used to fill Public Notice for Expedited Hire (Post-Secondary Student) - Admin/Office Support Student Trainee , GS- 0399 positions at the GS-05 through GS-11 grade levels.

Duties may include but are not limited to:

• Assisting the Director and staff with planning, coordinating, and executing the administrative and management duties and responsibility for the office.
• Providing primary operational support as a specialist in agency administrative policies and procedures.
• Providing expert advice to support staff on general administrative functions such as routine and international travel, maintaining Directors' calendars, and document clearance procedures.
• Identifying procedural problems in program operations, using quantitative or qualitative methods.
• Conducting studies on operating programs.
• Making recommendations in reports.
• Researching current or new management practices for application to programs or operations.

Requirements

Conditions of Employment

Due to the Centers for Disease Control and Prevention's (CDC's)/Agency for Toxic Substances and Disease Registry's (ATSDR's) process enhancement to use Shared Certificates throughout the Agency, some of the requirements below may differ:

• Must be enrolled or accepted for enrollment and seeking a baccalaureate or graduate degree (diploma, certificate, etc.) on a full or half-time basis.
• Must be a U.S. Citizen.
• Males born after December 31, 1959 must be registered or exempt from Selective Service (see http://www.sss.gov ).
• May be subject to a Background/Security Investigation. Security clearance level may differ from the position announced when certificates are shared.
• CDC participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify ). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers.
• Direct deposit is required.
• A two-year probationary/trial period may be required upon selection/placement.
• This position may be subject to a Collective Bargaining Agreement.
• This position may be subject to the OGE Financial Disclosure requirements of the Ethics in Government Act of 1978 (P.L. 95- 521). CDC inspires public confidence in its trust responsibilities and mission by maintaining high ethical principles. If selected, you may be required to complete a Confidential Financial Disclosure Report (OGE Form 450) to determine if a conflict or an appearance of a conflict exists between your financial interest and your prospective position with the agency. If identified, this will be an annual requirement.
• In accordance with Executive Order 12564 of September 15, 1986, The Department of Health and Human Services (HHS) is A Drug-Free Federal Workplace. This position may require a Drug Test and be subject to Random Drug Testing. The position may require the submission of a urinalysis to screen for illegal drug use prior to appointment and be subject to reasonable suspicion and post-accident drug testing upon hiring. If required to submit to urinalysis, the appointment to the position will be contingent upon a negative test result.

Qualifications

Education Requirements: This appointment will be made under the Post-Secondary hiring authority. To be eligible an applicant must be enrolled or accepted for enrollment and seeking a baccalaureate or graduate degree (diploma, certificate, etc.) on a full or half-time basis.

AND

Minimum Qualification Requirements for GS-05 :

• To qualify at the GS-05 grade level, you must have at least three (3) years of general experience, one (1) year of which was equivalent to the GS-04 grade level in the Federal service, to include providing administrative services such as analyzing facts, researching problems, preparing correspondence and reports, or assisting customers with inquiries.

OR

• Have completed four (4) academic years of post-high school education leading to a Bachelor's or equivalent degree in any field from an accredited college or university.

OR

• Have a combination of general experience and education that together meets 100% of the qualification requirement for this position.

Minimum Qualification Requirements for GS-07 :

• To qualify at the GS-07 grade level, you must have at least one (1) year of specialized experience, equivalent to the GS-05 grade level in the Federal service, to include using computer word processing, database programs, or other computer software to enter, store, retrieve and print information and prepare correspondence, reports, or other written documents; and establishing and maintaining filing systems.

OR

• Have completed one (1) full academic year of graduate level education leading to a Master's/equivalent degree in any field of study that demonstrates the knowledge, skill, and ability necessary to do the work from an accredited 2-year or 4-year college or university, graduate or professional school -- OR -- have a Bachelor's degree and meet Superior Academic Achievement (see Education Section below).

OR

• Have a combination of specialized experience and education that together meets 100% of the qualification requirement for this position.

Minimum Qualification Requirements for GS-09 :

• To qualify at the GS-09 grade level, you must have at least one (1) year of specialized experience, equivalent to the GS-07 grade level in the Federal service, to include developing and coordinating a variety of basic/routine reports, staff actions, correspondence, and/or program briefings; preparing program management documents, ensuring that input/information is updated as needed; and organizing, collecting, analyzing, and presenting information related to current and/or future projects/programs.

OR

• Have completed a Master's or equivalent graduate degree in any field of study that demonstrates the knowledge, skill, and ability necessary to do the work from an accredited college or university -- OR -- completed two (2) full years of progressively higher-level graduate education leading to such a degree -- OR -- LL.B. or J.D., if related.

OR

• Have a combination of specialized experience and education that together meets 100% of the qualification requirement for this position.

Minimum Qualification Requirements for GS-11 :

• To qualify at the GS-11 grade level, you must have at least one (1) year of specialized experience, equivalent to the GS-09 grade level in the Federal service, to include assisting management and staff with planning, coordinating, and executing the administrative and management duties and responsibilities of an office; conducting studies of work processes/procedures and making recommendations to improve office operations; maintaining office calendars for management and staff.

OR

• Have completed a Ph.D. or equivalent doctoral degree from an accredited college or university -- OR -- three (3) full years of progressively higher-level graduate education leading to such a degree --OR -- LL.M., if related.

OR

• Have a combination of specialized experience and education that together meets 100% of the qualification requirement for this position.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

A copy of your transcripts or equivalent documentation is required for positions with an education requirement, or if you are qualifying based on education or a combination of education and experience. An official transcript will be required if you are selected.

A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying. For more information, visit https://sites.ed.gov/international/recognition-of-foreign-qualifications/

Superior Academic Achievement (S.A.A.) (GS-07 only) is based a bachelor's degree with one of the following:

• Class standing -- Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses.
• Grade-point average (G.P.A.) -- Applicants must have a grade-point average of:
• 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on their official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or
• 3.5 or higher out of a possible 4.0 ("B " or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.
• Grade-point averages are to be rounded to one decimal place. For example, 2.95 will round to 3.0 and 2.94 will round to 2.9.
• Election to membership in a national scholastic honor society--Applicants can be considered eligible based on membership in one of the national scholastic honor societies recognized by the Association of College Honor Societies .

Additional information

Appointment Limitations:

• Post-secondary students will initially be appointed in the competitive service to one of the following depending on the need of the agency:
  • Temporary appointment not to exceed (NTE) 1 year; OR
  • Term appointment for a period expected to last more than 1 year but NTE 4 years
• Initial appointments can be extended for a period that will allow the student to complete his/her degree requirements, provided the extension does not exceed the time limits and the eligibility criteria continues to be met.
• Appointments will end upon the not to exceed date of the post-secondary student appointment unless the employee is converted to a permanent position in the competitive service or the appointment is extended prior to expiration.

Promotion and Conversion eligibility:

• Promotion to the next grade level is not guaranteed and no promise of promotion is implied. May be selected at any grade level with non-competitive promotion potential to a higher target grade. Promotion to the next grade level is at management's discretion and is based on meeting qualifications and time-in-grade requirements.
  • Employees initially appointed for less than one year are not eligible for promotion.
• Conversion to an entry-level career is not guaranteed and no promise of conversion is implied. Employees hired under the Post-Secondary Hiring Authority may be converted without further competition to a permanent position with promotion potential up to the GS-11 grade level depending upon the needs of the agency. Conversion is at management's discretion and is based on completion of baccalaureate or graduate degree and meeting OPM qualification requirements.

Telework: This position has been designated as telework eligible and:

• May include telework options and/or flexible work scheduling. These options may be requested once you have become an employee and you will be required to sign a Workplace Flexibilities Agreement that details remote or telework working conditions and expectations in accordance with the HHS Workplace Flexibilities Policy
• This position is eligible for inclusion in the Bargaining Unit. The duty station is in Atlanta, Georgia, employees in this position will be represented by the AFGE Local 2883, (BU Code - 1872) or National Alliance of Postal and Federal Employees (NAPFE), (BU Code - 1868).
• For more information visit: https://www.usajobs.gov/Help/faq/job-announcement/telework/

Incentives:

• Recruitment and/or relocation incentives may be authorized.
• Annual Leave for non-federal service may be authorized.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits .

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Additional selections may be made for similar positions across the Department of Health and Human Services (HHS) within the local commuting area(s) of the location identified in this announcement. By applying, you agree to have your application shared with interested selecting official(s) at HHS. Clearance of CTAP/ICTAP will be applied for similar positions across HHS.

The utilization of shared certificates for additional selections within the same geographical area can be made from multiple Centers of the Center of Disease Control and Prevention (CDC) and Agency for Toxic Substance and Disease Registry (ATSDR).

This position will be filled through the Post-Secondary Hiring Authority. Under this authority, competitive rating, ranking, and Veterans' Preference procedures do not apply.

All applicants who meet the minimum qualification requirements will be forwarded to the selecting official for consideration. Applications received as a result of job fairs, recruitment events, and emergency hiring mechanisms in support of this hiring initiative will also be accepted during the duration of the authority.

Once the application process is complete, a review of the resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

Promotion potential (if applicable): Promotion to the next grade level is at management's discretion and is based on meeting qualifications and time-in-grade requirements, demonstrated ability to perform the higher-level duties, the continuing need for the higher-level duties, and administrative approval. Promotion to the next grade level is not guaranteed and no promise of promotion is implied.

Required Documents

As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

To apply for this position, you MUST submit a complete Application Package which includes the following. Note: All documents must be in English.

1. Resume - Must reflect name, work schedule, hours worked per week, dates (month/year) of employment and duties performed. Dos and Don'ts:

• www.usajobs.gov/Help/faq/application/documents/resume/what-to-include/
• www.usajobs.gov/Help/faq/application/documents/resume/what-to-leave-out/

Cover Letter is not required.

2. Transcripts: You MUST submit an institutional copy of your transcripts (or a list of your courses including titles, credit hours completed and grades). Unofficial transcripts will be accepted in the application package. Official transcripts will be required and will be requested from all selectees prior to receiving an official offer.

3. School Enrollment Form or Acceptance Letter

4. Current or Former Political Appointees: You MUST submit an SF-50. Agencies must seek prior approval from the Office of Personnel Management (OPM) before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose this information to the Human Resources Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.

Failure to submit any of the above-mentioned required documents will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.

For Resume and Application Tips visit: help.usajobs.gov/index.php/Tips.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section.

A complete application package must be submitted by 11:59 PM (EST) on the closing date, 05/02/2024, of this announcement to receive consideration.

• To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
• Follow the prompts to select your résumé and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
• After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
• You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.

To verify the status of your application, log into your USAJOBS account ( https://my.usajobs.gov/Account/Login ), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/ .

If you cannot apply online:

• Applicants external to CDC - Contact the CDC Helpdesk by phone (770} 488-1725 or email HRCS@CDC.GOV
• Applicants internal to CDC - Contact the OHR Service Desk

Applicants are strongly encouraged to apply online. Applying online, through your USAJOBS account, will expedite the application process and allow you to check your application. If you utilize the Alternate Application method, your USAJOBS account will not display this application or status updates related to this application.

To view the questionnaire, click on the following link:
https://apply.usastaffing.gov/ViewQuestionnaire/12379062

Agency contact information

CDC HELPDESK

Phone

(770) 488-1725

Email

HRCS@CDC.GOV

Address

OCOO-CLIENT SERVICES OFFICE
1600 CLIFTON RD NE
ATLANTA, GA 30333
US

Learn more about this agency

Next steps

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 45 days of the closing date of this announcement. You will receive notice via email once this process is completed (generally 4-6 weeks).

HHS has a critical preparedness and response mission: HHS protects the American people from health threats, researches emerging diseases, and mobilizes public health programs with domestic and international partners. In support of this mission, HHS offers its employees the opportunity to volunteer to become Federal Civilian Detailees and contribute their unique skills through voluntary temporary assignments to humanitarian emergencies or Departmental priorities countering new and emerging health, safety, and security threats.

Fair and Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Equal Employment Opportunity (EEO) Policy
• Reasonable accommodation policy
• Financial suitability
• Selective Service
• New employee probationary period
• Signature and false statements
• Privacy Act
• Social security number request