Performs administrative and secretarial responsibilities to support the division management and other staff members in a challenging and fast-paced work environment. Performs duties of a confidential nature. Works under general guidance and supervision. Responsibilities may include communication and coordination with all levels of internal and external customers, receiving and screening calls, correspondence and/or visitors, making travel and meeting arrangements, preparing correspondence, light data management, document preparation and report formulation as needed.

Minimum Education

Bachelor's Degree (Required) Or

Minimum Work Experience

1 year Related experience (Required)

Required Skills/Knowledge

Excellent analytical skills

Demonstrated proficiency using Microsoft Office including Excel

Excellent written and verbal communication skills

Strong organizational skills.

Functional Accountabilities

Administrative Support

* Manage day-to-day administrative functions for designated division such as organizing and maintaining division files and records, performing complex clerical duties and analytics, supply and equipment orders, etc.

* Assist with all levels of internal and external customers, receive and screen calls, correspondence and/or visitors, make travel and meeting arrangements as needed.

* Serve as a communication link to other CNHS departments, (e.g. coordinate and schedule office appointments, meetings and conferences, etc.).

* Independently research, develop, and compose presentation materials and speeches in a variety of settings.

* Identify and understand issues, problems, and opportunities; determine potential courses of action and develop appropriate solutions

Program Coordination

* Routinely coordinate and facilitate solutions with internal and external organizations and constituents.

* Maintain responsibility for application process for designated division such as Rotating Residents, new hire training, Medical Staff appointments, delivery of services, etc.

* Maintain designated division finances for various accounts as travel, education, office supplies, dues, etc.

Safety

* Speak up when team members appear to exhibit unsafe behavior or performance

* Continuously validate and verify information needed for decision making or documentation

* Stop in the face of uncertainty and takes time to resolve the situation

* Demonstrate accurate, clear and timely verbal and written communication

* Actively promote safety for patients, families, visitors and co-workers

* Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

Organizational Accountabilities