Children’s Advocacy Centers™ of Texas, Inc.

Position Description Contract Administrator

Reports To: Contract Administration Manager

Exempt Status: Salaried, Non- Exempt

Commitment Type: Full Time, Ongoing

Work Environment: Hybrid, 2-3 days a week in office

Base of Operations: 1501 W Anderson Lane, Building B-1, Austin, Texas 78757

PHILOSOPHY

Since 1995, Children’s Advocacy Centers of Texas (CACTX) has led efforts to effectuate change, empower communities, and make the safety of children a top priority in Texas. CACTX and our network of children’s advocacy centers (CACs) have helped over one million children and their families impacted by abuse and crime achieve safety, justice, and healing.

Our dual approach—responding to crimes against children and preventing child sexual abuse—safeguards childhood, building a future in which Texas children can thrive and reach their full potential.

Description: Under the supervision of the Contract Administration Manager, the Contract Administrator is responsible for administrative activities required to facilitate state and federal passthrough funding for eligible children’s advocacy centers. In addition, the Contract Administrator is responsible for local center communications, reviewing local center applications and requests for reimbursements, and grant reporting. The Contract Administrator exercises high professional standards and ethics while demonstrating the ability to get along with a wide variety of people and provide exceptional customer service.

Essential Job Functions:

• In collaboration with the Contract Administration team, prepares and implements the pass-through grant application and contracting process including coordinating efforts with other CACTX departments and local centers. Reviews local center applications against annual membership requirements while providing customer support to local centers throughout the process.

• Participates in the annual risk assessment process and development of local center monitoring plans.

• Participates in contract monitoring activities including but not limited to reviewing certificates of insurance, annual financial statement audits and/or single audits, quarterly budget category documentation reviews of reimbursement requests, and limited scope local center documentation reviews to ensure compliance with contractual requirements.

• Processes portfolio of standard reimbursement requests from local centers, ensuring accuracy and validity of requirements, contractual compliance, and allowability of costs. Works with the local centers to resolve questions or issues related to reimbursement requests.

• Monitors local center financial contacts to identify when there is a change in local center reimbursement preparer and/or financial contact.

• Trains new reimbursement preparer on CACTX reimbursement processes and

requirements.

• Processes all budget amendments to ensure allowability of proposed revisions and compliance with applicable grant guidance.

• In partnership with Contract Specialists, recoups disallowed costs and communicates process requirements to local centers.

• Participates in the development and revision of department policies, procedures, guidelines, and grant management tools, including creating and updating resources for local centers.

• Provides other contract/grant administration responsibilities as appropriate and necessary.

Desirable Competencies and Skills:

• Mission focused – keeps mission to end child sexual abuse at the forefront of all interactions with CAC staff, boards, and MDT partners

• Agile mindset – able to pivot quickly while maintaining a positive attitude

• Time Management – confident in ability to produce high-quality work product while managing to multiple, often competing, deadlines

• Attention to Detail – exhibits thoroughness in accomplishing a task through concern for all areas involved, no matter how small.

Required Qualifications:

• Bachelor’s degree from a recognized college or university. Each additional year of approved formal education may be substituted for one year of required work experience.

• Two years of grant or contract administration and/or finance experience, preferably in managing government grants/contracts

• Solid computer skills, including the Office suite of programs. Strong preference for candidate with significant prior experience using Excel.

• Familiarity with grant management systems and databases

• Knowledge of UGMS/TxGMS and Uniform Guidance (2 CFR 200)

• Excellent customer service skills

• Ability to make decisions within standard operating protocol

CACTX is an equal opportunity employer. All applications will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender, identity, national origin, veteran, or disability status.