About the role

Include disclaimers appliable for the role i.e. State Pay Transparency requirements, sponsorship eligibility, COVID 19 etc. Job Summary

Under limited supervision, provides general administrative support for the Real Estate Management Team. Assists with tenant and vendor customer service.

What you’ll do

Duties and responsibilities

Performs a wide range of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.

Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.

Works with Building Technician staff and vendors to compile a list of maintenance items. May open work orders. Coordinates and monitors status of work assigned to vendors.

Coordinates tenant events and appreciation. Assists with publication and distribution of tenant newsletter.

May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.

Assists with budget preparation by researching costs for supplies and services and acquiring bids as advised. Align with bid process guidelines. Assists with preparations of monthly and quarterly management reports.

Assists with preparation of Common Area Maintenance (CAM) dues, invoices and related correspondence.

Coordinate accounts payable and accounts receivable. Codes invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment.

Completes other duties as assigned.

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future