Salary: $20.00 - $23.50 hourly (commensurate with experience)

Catholic Charities of Baltimore, Gallagher Services is currently seeking a Staffing & Administrative Coordinator who will support the Program Administrator and other members of the Gallagher leadership team with basic office operational support. This position maintains an accurate account of all staffing/recruitment needs for the direct support teams and maintains proper records for the program’s PRN/On-Call/As-Needed employees. The hybrid work schedule is Monday – Friday, 8:00am – 4:00pm working 3 days in the office and 2 days at home (the hybrid schedule will start after training, around six months).

JOB DUTIES & RESPONSIBILITIES:

• Coordinates with the hiring managers and the Talent Acquisition (TA) team to ensure the proper positions are posted for recruitment.
• Monitors and updates master schedule assignments and master program roster (“Slot List”) based on new hire starts, transfers, and terminations; communicates to TA Partner when postings need to be updated, taken down, and posted.
• Reviews and audits the agency "Change Report" and payroll clarification emails and follows up with program leaders to resolve discrepancies.
• Maintains master PRN staff roster; ensures accurate availability tracking, location/person served training tracking, up-to-date contact information, etc.
• Tracks PRN compliance. Partners with program leaders and HRBP when PRN staff members are not meeting minimum working requirements.
• Supports with Office Administration by doing the following:
  • Answers and transfers phone calls, screening when necessary.
  • Welcomes and directs visitors, volunteers, and clients.
  • Maintains program filing systems as assigned.
  • Retrieves information as requested from records, emails, minutes, and other related documents; prepares written summaries of data and/or statistics when needed.
  • Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
  • Schedules and prepares agendas for meetings; records and distributes minutes or other records for meetings.
  • Maintains office supplies and coordinates maintenance of office equipment.
• Performs any other duties as needed that drive the vision, fulfill the mission, and abide by the values of Gallagher Services and Catholic Charities.

EDUCATION & EXPERIENCE REQUIREMENTS:

• High School diploma or GED
• Three years of experience in an administrative role or equivalent combination of education and experience is required.
• Three years of experience managing schedules and rosters is preferred.

REQUIRED SKILLS & ABILITIES:

• Solid grasp of clerical procedures and systems such as managing Outlook calendar, email, and
• Excellent verbal and written communication
• Excellent relational and customer service
• Excellent organizational skills and attention to
• Ability to work with minimal direction or
• Ability to act with discretion, tact, and professionalism in all
• Hearing and vision abilities within a normal range (corrected) to observe and communicate with
• Requires the ability to utilize computer systems and software necessary to perform position functions. Basic Windows PC, web browsing (i.e. Chrome, Internet Explorer, etc.), and Microsoft Outlook skills are required. Other Microsoft Office application knowledge, such as Word, PowerPoint, Teams, and OneDrive desired. Intermediate knowledge of MS Excel is required.
• Driving (Agency and/or personal vehicle) is required for this position. Driver must be at least 21 years of age, with a minimum of 2 years of driving experience, and a valid driver’s license issued by the state of There can be no state-issued restrictions on the licenses that would impede the driver’s ability to operate the vehicle as required by the Agency, and there must not be more than three (3) points on their driving record.

 PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:

• Sedentary work that primarily involves sitting/standing.
• Light work that includes moving objects up to 20 pounds.

We offer a wide range of benefits to meet the ever-changing needs of our employees including but not limited to:

• Health/Dental/Vision
• Vacation/sick/holiday pay
• 403(b) Retirement Plan with a discretionary employer contribution 
• Tuition Advancement
• Paid Parental Leave

 Join Catholic Charities of Baltimore where you will be an important member of a trauma-informed care organization that promotes a culture of safety, empowerment, healing, and self-care, and that believes that every person has infinite worth and promise.

Catholic Charities is an equal opportunity employer