Position: Human Resources Assistant/Payroll Clerk
Reports to: Director of Finance
Cannon Industries, Inc.
A global company with headquarters in Rochester, New York, Cannon Industries has grown to become one of the leading sheet metal and custom weld fabricators in the contract manufacturing industry. Our quality standards are unsurpassed in the industry because we know that our customers' standards grow with each passing year. Computer controlled processes, operators and technicians with decades of experience, and strict procedures for quality control have led Cannon Industries to step ahead of the competition, by earning QS:9000, ISO:9002, and TS:16949 certifications. Cannon Industries, Inc. is a drug, smoke and alcohol free working environment.
General Job Description:
Provides a broad range of administrative, coordination and clerical support to the Human Resources Manager while maintaining a high level of confidentiality. Serves as first point of contact and support for Human Resources and assists in maintaining an efficient workflow.
Minimum Qualifications:
•Bachelors Degree in Business or similar field preferred
•Strong computer skills particularly with MS Excel and MS Word required
•Excellent Oral & Written Communications Skills
•6 months experience or more preferred
Specific Duties:
1. Shares as first point of contact in the Human Resource department along with Director of Finance for both in-person and phone contacts.
2. Posts Workable Positions and communicates with all Candidates daily.
3. Processes and sends employee Time cards daily.
4. Answers routine questions and provides basic information regarding HR forms, PTO, overtime and processes. Refers non-routine questions to the appropriate staff member.
5. Performs administrative tasks to support the recruitment effort for exempt and nonexempt personnel (excluding managerial levels and above) and helps coordinate the use of temporary employees through the use of appropriate staffing agencies.
6. Assists in the interview process and administers employment phone screens as needed.
7. Schedules interviews for potential candidates
8. Prepares Offer Letters for New Hires
9. Coordinates New Hire Packet with employee for timely completion, and enters information into ADP.
10. Prepares Exit Interview Letter and Notice.
11. Process and send Weekly Employee Change Report
12. Processes all PTO Forms onto the PTO Calendar and records PTO Balance, then sends to Payroll.
13. Participates in administrative staff meetings and attends other meetings and seminars.
14. Maintains office files and systems, including, but not limited to: employee personnel files, Workers Compensation files, performance appraisal/probationary review tickler systems, reading files, general office files and employment applications.
15. Maintenance of logs for injury/accident tracking
16. Maintains Human Resource Information System records and compiles reports from database as needed. Helps maintain company organizational charts and employee directory.
17. Oversees the maintenance of logs of hires, terminations, promotions, transfers, training, accidents, investigations etc.; performs periodic summaries as required.
18. Submits New benefit enrollments and cancellations to Benefit Broker.
19. Troubleshoots routine employee benefit issues with Broker.
20. Assists with completion of employee notices and reporting requirements
21. Assists in organizational training, procedures, development efforts, and safety training as directed