Administrative Support Coordinator (Administrative Support Coordinator ll)
Job no: 538957
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)
Position Summary
The Administrative Support Coordinator II reports directly to the department chair and acts as lead for the ASA II. This position provides support for the faculty as well as office coordination/lead employee responsibilities. These responsibilities include the following: initiating and directing seasonal workflow, planning and overseeing budgetary and fiscal matters, course scheduling, interpreting academic and administrative regulations and policies, preparing faculty appointment documents, gathering data, assisting committees, training and coordinating staff and student employees, coordinating and assisting with faculty periodic reviews and faculty performance reviews.
This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
The individual hired into this role will work on campus at SDSU in San Diego.
Department Summary
The Department of History has 20 full-time tenured and tenure-track faculty, an average of 17 full and part-time lecturers, one full-time Administrative Support Coordinator II, one full-time Administrative Support Assistant II (proposed, vacant at this time), as well as work-study and student assistant workers. It is one of the largest departments in the university, serving as many as 4,500 SDSU students every semester, including over 250 majors and pre-majors and 40 M.A. students.
The History Department has led the nation by introducing an innovative pedagogy that is interdisciplinary, cross-cultural, and transnational. In addition to area studies, the department offers several thematic fields of concentration, including social and cultural history, the history of the family and childhood, global history, urban history, memory in history, and sex, gender, and the body in a historical perspective.
For more information regarding the History Department, click here.
Education and Experience
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Key Qualifications

• Experience with Microsoft Word and Excel.
• Experience monitoring and maintaining budgets.
• Experience with data entry and updating database records.
• Experience coordinating administrative support functions for a group.
• Working knowledge of standard university software systems.
• Lead and/or supervisory experience.
• Experience working with diverse student populations in a university setting is preferred.
• Experience working at special events preferred.

Compensation and Benefits
Starting salary upon appointment is not expected to exceed $4,200 per month.
Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.
San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.
CSU Classification Salary Range: $3,865 - $6,336 per month.
Diversity and Community at SDSU
At SDSU, our diversity gives us power and benefits every single member of our community.
Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here.
Principles of Community
At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.
SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.
Supplemental Information
Initial review of the required application materials, including cover letters and resumes, will begin on June 7, 2024. To receive full consideration, apply by June 6, 2024. The position will remain open until filled.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.
SDSU is a smoke-free campus. For more information, please click here.
SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at lpeeples@sdsu.edu.
Advertised: May 23 2024 Pacific Daylight Time
Applications close: