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COMPANY SUMMARY:
The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector. We work to enrich the lives of our residents and employees, while delivering our services cost?effectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect.
GENERAL SUMMARY
Under the direction of the Assistant Vice President of Property Management (AVP), this position is responsible for processing, requesting, and recording payments by the San Francisco Housing Authority (SFHA) or other subsidy providers for a portfolio of properties. AR Specialist will monitor payments according to contracts and interact with all property staff and housing authority personnel involved in the subsidy and payment process. The AR Specialist will resolve all payment discrepancies under the guidance of the AVP.
Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time.
Responsibilities:PRIMARY JOB FUNCTIONS Process and Manage Subsidy Receivables Promptly post all SFHA payments in Boston Post or Yardi for assigned properties (usually within 3 business days of receipt). Run subsidy delinquency reports and review the results with PMs within one week of posting. Research discrepant or missing payments utilizing SFHAs portal and JSCo AR software. Correspond with Property Managers and SFHA on all discrepant payments individually, tracking, and sending subsequent requests as needed (2nd, 3rd, 4th, 5th requests). Coordinate and communicate with PMs, APMs, and Occupancy Specialists to submit all deliverables to SFHA in a timely manner. Escalate unfulfilled requests of SFHA to appropriate supervisors. Escalate unfulfilled site requests to the appropriate JSCo supervisor. Escalate certain reconciliation findings to RMs, Directors, and AVP/VP (examples: Move-in unpaid for more than one month, subsidy underpaid due to mixed status HH, wrong contract rent, unknown abatement, etc.). Review the quarterly reconciliation reports and enter notes regarding prior correspondence and discrepancies.
Manage and Track Abatements Compare reconciliation reports with letters received. Track letters and procedures for reinstating subsidy. Prepare write-offs for abatements with back-up documentation when appropriate. Submit demand for payment of subsidy when appropriate. Maintain correct filing of AR records in folders in OneDrive. Provide support to Accountants and Regional Managers for auditors inquiries related to subsidy payments and receivables. Maintain accounting files as designated by JSCo system. Provide copies of remittance advice or check stubs to Accountant or RMs as requested. OTHER JOB FUNCTIONS Assist with any projects as assigned by the Assistant Vice President. Digitize and organize HAP contracts, amendments, and letters. Distribute records to PMs or Accountants as requested. Open/Date stamp and distribute mail from SFHA, as needed.
Qualifications:MINIMUM QUALIFICATIONS To perform this job successfully, an individual must be able to perform each primary job function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. SKILL Technical Skills - Knowledge of basic accounting mechanics. Ability to use calculator, or 10-key adding machine. Must possess proficient organizational skills. Written Comprehension and Expression Ability to read, understand, and communicateinformation and ideas in writing so others will understand. Oral Comprehension and Expression Ability to listen to, understand, and speak so others can understand ideas and information presented verbally. KNOWLEDGE Policies and Regulations Knowledge of company policies and procedures that pertain to accounting practices. Math Skills Ability to use mathematics to solve problems. EXPERIENCE Proven ability to work independently and contribute to the teams success. Proven ability to work with high level of detail in a variety of systems. Demonstrated ability to adapt and function in a diverse environment. Demonstrated knowledge on Microsoft Office programs such as WORD, EXCEL, and OUTLOOK are essential
EDUCATION High School degree, equivalent, or similar work experience. AA with Accounting Major is preferred. Prior accounts receivable experience desirable.
WORKING CONDITIONS/ PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Environment/ Requirements This position deals with outside personnel such as site staff and vendors on a regular basis with contact in various forms such as phone and email. The location of the position is consistently maintained at the regional office. It is necessary to be able to sit and use a computer for many hours daily. It is necessary to adapt to a changing environment. It is necessary to be able to lift 20 lbs and to bend or kneel to file in drawers.
Benefits-at-a-glance:Benefits for Employees who work 30 hours/week -
Benefits for Employees who work less than 30 hours/week -
Effective January 1, 2020, the California Consumer Privacy Act requires businesses that meet certain minimum threshold requirements to provide a notice at collection to applicants for employment who reside in California. The notice at collection describes the categories of personal information to be collected about these California applicants and the purposes for using that personal information. Therefore, we have posted the Companys Notice At Collection For California Applicants here. Please review this Notice at your convenience.
Full Time
$57k-71k (estimate)
05/02/2024
05/20/2024
jsco.net
DIXON, CA
1,000 - 3,000
1977
$50M - $200M
A Full Spectrum of Housing Services Under One Roof Whether you're looking for professional property management, construction management services, new project financing, or a joint venture development partner, The John Stewart Company can guide you through the complex process of multi-family real estate financing, development, marketing and management. We have the versatility and professional capacity to perform every task from initial feasibility through development and long-term property management. We serve our customers with 1,000 employees in five offices across California. Our management ...
portfolio contains over 350 properties, more than 20,000 residential units, home to over 65,000 California residents. Our services include: Housing Management Affordable and Market-Rate Family Rental Housing, Senior Housing, Cooperatives, Special Needs Housing, Marketing and Rent Up, Specialized Program Development, Common Interest Developments Development & Construction Services Acquisition and Rehabilitation, Historic Preservation and Adaptive Reuse, New Housing Development, Pre-Construction and Construction Phase Services Financial Services Financial and Syndication Services, Project Planning and Feasibility Analysis With it's broad range of development experience and diverse management portfolio, The John Stewart Company seeks challenging opportunities to bring new life to neighborhoods and new hope to families in search of a place to call home.
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