Genesis of Ridgefield is a new entity. Genesis of Ridgefield office staff will work within the BMW of Ridgefield location. BMW of Ridgefield is a premier luxury car dealership dedicated to providing exceptional service and premium automotive experiences to our valued customers. We pride ourselves on our commitment to excellence, integrity, and customer satisfaction.

Position Overview: We are seeking an experienced and detail-oriented Office Manager to join our esteemed team at BMW of Ridgefield. The Office Manager will be responsible for overseeing all financial operations and ensuring compliance with regulatory requirements. The ideal candidate will have a strong background in accounting, financial analysis, and automotive accounting.

Responsibilities:

• Prepare and review daily bank reports, including reconciling funding receipts, payoff receipts, used car ACV purchases and credit card payments.
• Manage all aspects of floorplan financing, including inventory schedules, floorplan swaps, and payoff processing.
• Handle insurance claims, accidents, and injuries, including reporting to relevant parties and following up on claims.
• Manage payroll processing, including timecard verification, deductions, and reporting.
• Oversee HR-related tasks, such as background checks, new hire onboarding, and benefits enrollment.
• Coordinate monthly and annual financial activities, including budgeting, forecasting, and financial statement preparation.
• Conduct monthly reconciliation of bank accounts, inventory schedules, and other financial records.
• Collaborate with dealership personnel to address IT, legal, and operational issues as needed.

• Handle miscellaneous payments and expenses, including posting checks, managing accounts payable rep, and reconciling accounts.
• Assist with employee events and initiatives, including planning, budgeting, and coordinating logistics.
• Be the liaison between our 3rd party IT company for hardware and software, including coordinating installations and troubleshooting.

• Coordinate with vendors and service providers, including managing contracts, payments, and account reconciliation.
• Conduct annual audits and tax filings, including gathering documentation and ensuring compliance with regulatory requirements.

Qualifications:

• Proven experience as an Office Manager or similar role in the automotive industry, preferably at a luxury car dealership.
• Strong knowledge of accounting principles, financial analysis techniques, and automotive finance.
• Proficiency in financial management software, Microsoft Excel, and dealership management systems (DMS). Past experience with CDK is a huge plus
• Excellent communication, leadership, and interpersonal skills.
• Ability to work effectively in a fast-paced, dynamic environment and meet tight deadlines.