14 office coordinator Jobs in boston, ma
Hinshaw Culbertson is Hiring an Office Coordinator Near Boston, MA
Position Summary:
The Office Coordinator is responsible for the day-to-day operation of all support functions and facilities in a regional office. This position supervises non-attorney staff and works in partnership with Partner(s) in Charge and the headquarter administration; in coordinating Human Resources, Facilities, Office Services, IT, Marketing, Records and Financial Services functions to ensure efficient office operation.
Essential Functions Include:
1. Serves as a liaison between regional office and headquarter office operations including but not limited to Human Resources, Information Technology, Marketing, Records, Office Services, Accounting and Finance.
2. Coordinate staff recruiting efforts with Human Recourses. Task may include sourcing candidates, coordinating interviews and verifying references.
3. Assist with on-boarding and new hire orientation of staff and attorneys. Assists in scheduling new hire training and continuing education classes.
4. Coordinate secretarial/support staff assignments and workflow.
5. Review, update and approve, support staff time and attendance records and time off request.
6. Manage support staff vacation calendar to ensure adequate staffing.
7. Plan and coordinate office social events.
8. Assist with off-boarding of departing staff and attorneys.
9. Serves as contact between the local office and IT department to resolve hardware and software issues, including calls for local warranty support.
10. Serve as a facilities coordinator, and plans and arranges for office maintenance services and repairs. Responsible for overseeing office supplies, conference set ups, and general office upkeep.
11. Other Duties - Note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job (duties, responsibilities and activities may change at any time with or without notice).
Qualifications and Prior Experience:
1. AA or Bachelor's degree preferred.
2. Experience in office management or related skills.
3. Exceptional client service.
4. Strong communications, interpersonal and client service skills and ability to interact effectively and professionally with attorneys, management, staff and external entities including vendors and clients of the firm.
5. Must be able to work in a fast-paced, high pressure environment and balance competing priorities.
6. Ability to maintain a high degree of confidentiality.
7. Excellent organizational skills, accuracy and a high attention to detail.
This job description is intended to describe the general nature and level of the work being performed by employees in this position. It is not intended to be a complete list of all responsibilities, duties, and skills required for this job classification. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.
Note To Agencies and Applicants: At this time, Hinshaw & Culbertson LLP will not be accepting applications submitted through search firms for this position. All qualified candidates must submit their own applications to be considered for this position.
As an EOE/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any other factor prohibited by law.
Job Summary
Full Time
Business Services
$65k-85k (estimate)
04/25/2024
06/24/2024
ceohinshawculbertson.com
Minneapolis, MN
<25
Business Services
Related Companies
The job skills required for Office Coordinator include Scheduling, Organizational Skills, Office Management, Financial Services, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Coordinator positions, which can be used as a reference in future career path planning. As an Office Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Coordinator. You can explore the career advancement for an Office Coordinator below and select your interested title to get hiring information.
If you are interested in becoming an Office Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Coordinator job description and responsibilities
Office Coordinators perform a number of administrative support and customer service tasks to ensure efficient operation of their office environment.
01/31/2022: Pittsfield, MA
Developed communication skills help office coordinators provide excellent service to customers and support to employees.
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Also known as an office supervisor, the office coordinator ensures that administrative tasks are completed and that employees are supported with supplies or documentation needed.
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An office coordinator assists the accounting department with monthly reconciliations, keeps track of all office expenditures and maintain monthly rents and service contracts for the office.
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Performing daily administrative activities of office operations such as managing filing systems and Updating paperwork.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Coordinator jobs
When office coordinators accept roles with new employers, they usually receive more training.
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Extremely possess the good listening ability.
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Always Be Available as a Mentor.
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A good office coordinator should be able to delegate work based on the strengths of each team member.
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Step 3: View the best colleges and universities for Office Coordinator.
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