Description: Job Summary:Helps facilitate information maintenance and distribution by learning and drafting routine presentations, basic correspondence, and reports. Supports workflow by identifying and assisting in the resolution of routine requests from front-line teams and department managers on an ad-hoc basis, with close supervision. Assists with event coordination by following clearly defined procedures to assist in coordination of calendar meetings for directors and their direct teams, with guidance from senior colleagues. Assists with event execution by arranging routine small-scale events, according to clearly detailed instructions and guidance. Learns to execute data maintenance and management by becoming familiar with essential department and documentation retention policies.Essential Responsibilities:Works with others within immediate work group to obtain basic information. Listens to and addresses performance feedback. Learns fundamental knowledge and skills; acknowledges strengths and weaknesses. Adapts to change and feedback with significant guidance. Responds to the needs of others as directed to support completion of routine work tasks.Follows clearly defined procedures and well-defined, specific instructions to complete routine tasks with significant guidance. Collaborates with others within ones team to address basic task issues; communicates status and escalates more complex issues. Adheres to established processes, procedures, and deadlines, with guidance. Identifies and speaks up for improvement opportunities within own work.Helps facilitate information dissemination by: learning and drafting routine presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables with detailed direction from senior colleagues with minimal interpretation; writing basic correspondence (e.g., letters, reports, confidential documents) to staff and managers based on well-defined procedures and guidelines; and following a detailed delineation of labeling, sorting, and maintaining the integrity of department files.Supports the work flow of the department by: identifying and assisting in the resolution of routine requests from front-line teams and department managers on an ad-hoc basis, with close supervision; learning about potential problems and typical routes for resolution, with well-defined, specific instructions instruction; operating standard office equipment (e.g., email, fax, xerox), with specific goals and significant guidance; learning to maintain routine inventory control and stocking department office supplies, equipment, and employee work environment resources (e.g., space assignment, computer) and may escalate basic inventory issues; and receiving, screening, and referring straightforward incoming and outgoing mail, emails, calls, and visits to the appropriate staff member by following a well-defined process.Assists with event coordination by: following clearly defined procedures to assist in coordination of calendar meetings for directors and their direct teams, with guidance from senior colleagues; finding and booking meeting rooms appropriate for the audience and meeting objectives, with close monitoring.Assists with event execution by: arranging routine small-scale events, according to clearly outline detailed instructions and guidance; assisting to organize basic and routine travel arrangements for department head and/or staff members; assisting in execution of essential and routine small group meetings, conferences in accordance with defined procedures; providing on-site coordination for simple issues, with detailed supervision; assisting to obtain necessary typical audio-visual equipment, conference rooms, and catering for events, with frequent routine review; and distributing the agenda.Learns to execute human -resources data maintenance and management by: becoming familiar with essential department data and documentation retention policies; inputting and monitoring data to ensure integrity, and performing basic routine data analyses when requested, with close guidance from senior colleagues; and learning to format straightforward graphs, spreadsheets, and reports. Minimum Qualifications: High School Diploma or GED, or equivalent OR Minimum one (1) year experience working in a corporate or business office environment. Additional Requirements:Knowledge, Skills, and Abilities (KSAs): Computer Literacy; Data Entry; Interpersonal Skills; Customer Experience Preferred Qualifications:N/A Primary Location: California,Santa Clara,Santa Clara Medical Offices Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 08:00 AM Working Hours End: 04:30 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: NUE-NCAL-09NUENon Union Employee Job Level: Entry Level Specialty: Administrative Services Department: Santa Clara Homestead Hospital - Cardiac Catheterization-Other - 0206 Pay Range: $44900 - $58080 / hour The ranges posted above reflect the location in the job posting. The salary range may vary if you reside in a different location or state than the location posted. Travel: No At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing. Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Submit Interest Load More