Homes for Good is searching for an Asset Management Specialist to join our team!

ASSET MANAGEMENT SPECIALIST

POSTING DATE: Friday, May 10, 2024

CLOSING DATE: Friday, May 24, 2024

SALARY RANGE: $23.39 to $31.34 per hour ($48,648.36 to $65,193.94 per year)

WHO WE ARE

Homes for Good Housing Agency is a high performing public housing authority located in Eugene Oregon, servicing all of Lane County (4,600 sq. miles). The Agency’s primary work is to help low-income Lane County residents access and maintain affordable housing.

Homes for Good has been and will continue to implement a workplace culture change that includes increased emphasis on racial justice, customer service, quality control, and compliance. Homes for Good is passionate about providing employees opportunities to maximize career growth while experiencing the personal satisfaction of working for a mission driven organization.

At Homes for Good, employees are supported and empowered by a collaborative culture that shapes how we work together with the common goal of providing essential housing services throughout Lane County.

Homes for Good is an equal opportunity employer, committed to Diversity, Equity & Inclusion throughout our organization and within our hiring and promotional practices. We endeavor to hire a workforce that is representative of the communities we serve, with an understanding that a diverse and inclusive staff will strengthen our Agency. All applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or national origin.

OUR REAL ESTATE DEPARTMENT TEAM

Our Real Estate Department consists of three teams; Real Estate Development, Asset Management and Capital Projects. The team is responsible for the development, management and the revitalization of Homes for Good’s real estate assets.

WHAT YOU WILL DO FOR OUR TEAM

As a key role in our Asset Management team, the Asset Management Specialist supports Homes for Good’s mission by assisting the Asset Management Department in monitoring and oversight of the physical, fiscal and regulatory operations of Agency real estate. This position compiles, analyzes and presents data and reports, performing a wide variety of responsible and complex administrative duties in support of the Asset Management function.

Areas of responsibility include oversight of compliance, reporting and monitoring.

DUTIES:

These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Responsible for tracking, preparing and submitting highly detailed compliance reports for a variety of properties in a timely manner.
• Assist in the monitoring, coordination and oversight of the fiscal and regulatory operations of the agency's Asset Management Department. Perform a wide variety of complex, responsible and confidential administrative duties for the Asset Manager and Division Director including the preparation of reports, documents and special projects.
• Assist in the administration of Homes for Good’s risk management activities, including overseeing insurance renewals, processing claims and providing training and information regarding risk management and insurance related internal procedures.
• Ensure adequate insurance coverage for various Agency departments and programs.
• Respond to inquiries from third party management companies and Affordable Housing residents in a professional and timely manner.
• Respond to requests for information on regulations, procedures, and systems and precedents relating to assigned responsibilities.
• Assist in monitoring occupancy levels to ensure a continued awareness of market trends; provide assistance to the Asset Manager in identifying and resolving occupancy issues.
• Type and proofread a wide variety of reports, letters, memoranda, statistical charts, and confidential material; type from rough draft, verbal instruction; independently compose correspondence related to assigned responsibilities.
• Maintain an adequate level of cross training to provide baseline support in the absence of the Asset Manager.
• Maintain appointment schedules and calendars; arrange meetings; make travel arrangements.
• Initiate and maintain a variety of files and records for information related to the department.
• Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of asset management.
• Performs various administrative support functions for the Asset Management department including but not limited to scheduling, recordkeeping, note/minutes taking, drafting correspondence, data entry, document preparation and assistance with special projects.
• Other related duties as assigned.

WHAT WE ARE LOOKING FOR

Studies have shown that women and people of color are less likely to apply for jobs if they don’t meet every one of the qualifications listed. We are interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job, and believe you would be the best fit, we would encourage you to apply.

Please use your cover letter to explain how you will accomplish parts of the job for which you have less experience. If you are unsure whether you meet the qualifications of this position, please feel free to contact us at hr@homesforgood.org.

IDEAL QUALIFICATIONS

The candidate will likely have knowledge and experience in the following areas:

• Principles and practices of Asset Management.
• Principles and practices of risk management and insurance terminology.
• Legal aspects of insurance and claims administration.
• Pertinent federal, state and local laws and regulations.
• Principles and practices of recordkeeping and reporting.
• Generally accepted property management principles, terminology, and concepts.
• Operations, services and activities of a comprehensive asset management program.
• Principles and practices of budget development and administration.
• Principles and practices of housing development.
• Principles and practices of leasing and maintaining housing and rental units.
• Methods and techniques of evaluating and resolving occupancy issues.
• Communicate effectively, both verbally and in writing, with employees, Agency partners, clients, and the general public; prepare clear and concise reports; gain cooperation through discussion and mediation.
• Manage complex and time-critical processes.
• Work in partnership with property managers, funders, investors, consultants, contractors, regulatory bodies, community partners and Homes for Good staff.
• Work in a collaborative team environment.
• Monitor contracts and agreements.
• Draft comprehensive written presentations to public and private groups.
• Create and maintain complex spreadsheets related to Asset Management.
• Create and maintain manual and computerized filing and record-keeping systems.
• Occasionally travel to a variety of other locations in Oregon or out of state and stay overnight.
• Analyze, evaluate, and reach sound conclusions on issues or problems. Resolve and/or direct resolutions; ensure follow up on outcomes.
• Prepare and maintain accurate and complete records.
• Demonstrate a commitment to the ideals of social & economic justice and housing as a basic human right.
• Embrace and promote an inclusive and equitable work environment.
• Recognize the value of each individual and cultural difference and create a work environment where individual differences are valued.
• Support Agency goals and values.
• Safely operate Agency vehicles, adhering to all traffic laws, safety regulations and Agency policies.
• Learn, interpret, follow and apply federal, state, local and Agency laws, regulations, policies and procedures related to Agency operations and assigned areas of responsibility.

EXPERIENCE & TRAINING GUIDELINES

Any combination of experience and training that would provide the knowledge, skills and abilities to perform the job is sufficient. Typical combinations of training and experience would be:

EXPERIENCE

Three or more years of increasingly responsible administrative experience, preferably in the field of Asset, Property or Risk Management.

TRAINING

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in areas such as finance, business administration, public policy or related field.

SUBSTITUTION

Any combination of experience and education on a year for year basis up to a maximum of four years of responsible accounting and/or administrative experience may be substituted for the education required provided that the knowledge, skills, and abilities to perform the work has been demonstrated.

LICENSE OR CERTIFICATE:

Possession of, or ability to obtain, a valid State of Oregon vehicle driver’s license, and be insurable at standard rates is required of this role.

CHAM Asset Management certification preferred but not required.

WHAT’S IN IT FOR YOU?

COMPENSATION: The pay range for this position is $23.39 to $31.34 per hour ($48,648.36 to $65,193.94 per year) with a generous benefits package which includes paid health, dental and vision insurance for you and your family after one month of employment, along with life insurance and a 12% contribution of your monthly salary into a retirement account after 6 months of employment.

Homes for Good offers a family friendly environment with flexible scheduling options, generous paid time off (PTO) program starting at 17.33 hours per month and paid family leave.

WE’RE THRILLED THAT YOU ARE CONSIDERING APPLYING FOR THIS POSITION!

PLEASE READ THE DETAILS BELOW FOR INSTRUCTIONS ON HOW TO APPLY FOR THE ROLE

APPLICATION PROCEDURE:

Click here to view a PDF of this job announcement.

Applications will be reviewed for relevant experience, education, and training.

All applicants will be required to take a pre-employment assessment upon submission of application materials. A link to the pre-employment assessment will be included in a confirmation email. Applicants who fail to take the pre-employment assessment will not be considered for further consideration.

***The pre-employment assessment is an important step in our hiring process. If you do not receive an email confirmation with a link to the assessment after you submit your application, please check your junk mailbox. If you are unable to locate the confirmation email and assessment link, please email us at hr@homesforgood.org and we will send you the assessment link***

The best-qualified applicants may be invited to complete further testing, which may consist of any combination of written, oral, performance exercises and/or skills testing. Responses to supplemental questions are required if applicable.

POSTING DATE: Friday, May 10, 2024

CLOSING DATE: Friday, May 24, 2024

This position is represented by AFSCME Local 3267.

Note: This is an equal opportunity employer and complies with State and Federal laws and regulations relating to the 1973 Rehabilitation Act, Section 504, and the 1990 Americans with Disabilities Act (ADA) and the 2009 Americans with Disabilities Act Amendment (ADAA). Homes for Good does not discriminate on the basis of disability status in the admission or access to its federally assisted programs or activities. Entrance Requirements: Homes for Good will establish or revise the entrance requirements of this position in order to provide a reasonable accommodation for a disability if doing so does not impose an undue hardship on the operation of the program. A reasonable accommodation may include, depending on the nature of the job duties, waiving the requirements for a physical examination and/or the requirement to possess or obtain a driver’s license. It shall be the policy of Homes for Good to assist and encourage the employment of persons with disabilities who are able and qualified to perform the work for which they have applied.

Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. This position specification is not an employment agreement or contract. Homes for Good has the exclusive right to alter this position specification at any time, without notice. This position specification is not an employment agreement or contract. Homes for Good has the exclusive right to alter this position specification at any time, without notice.