Job description

JOB DESCRIPTION

POSITION: Purchasing/Logistics

4141 Design Group is a turn-key interior design studio and showroom in the Miami Design District. Dedicated to customer service and professionalism, 4141 Design Group creates a highly personalized experience for clients by offering luxury European furnishings, closets and kitchens, lighting and outdoor.

Summary:

Organized and competent, employee needs to be skilled in concise communication, scheduling, and accurate documentation.

Oversee 5 major areas of operation in the moving of goods to generate maximum efficiency, profitability, and customer service.

Showroom-Core Duties and Responsibilities:

· Receives inventory into QuickBooks

· Manage constant rotation of showroom inventory-keep updated inventory log

· Work closely with Lead Designer to coordinate deliveries for showroom displays which are consistently updated

· Coordinate all maintenance needed for showrooms

· Schedule and manage cleaning crew

· Generate ETA for sales associates and customers

· Send notification of shipments to accounting for balance collection

· Schedule deliveries for clients via coordination with outsource warehouse

· Work closely with freight forwarders to arrange international air freight

· Plan, direct, and coordinate claims, warehousing, distribution, and forecasting

Warehouse-Core Duties and Responsibilities:

· Coordinate with factories to arrange shipments via air and sea

· Check shipments received into our outsource warehouse located in Hialeah as needed

· Manage detailed warehouse inventory-keep updated inventory log

· Liaise with warehouse coordinator to schedule white glove deliveries

· Keep ETA log (estimated time of delivery)

Claims-Core Duties and Responsibilities:

1. Submit, pursue, negotiate and track all claims with vendors/warehouse

· Keep Excel log for all claims with each vendor

· Coordinate claim with sales person and accounting

Customer Service-Core Duties and Responsibilities:

· Customer service for all shipments national and international

· Inform clients and sales associates of shipment status while product is en route

· Resolve problems concerning transportation, logistics systems, imports/exports, or customer issues

· Oversee the re-order process from claims

· Communicate progress and ETAs with sales associates and customers

Purchasing-Core Duties and Responsibilities:

· Generate purchase orders; check confirmations from factory against PO

· Verify consistency between sales order/POs/factory checklists

· Apprise management of approaching vendor payments

· Keep payouts on schedule to maintain healthy vendor relationships

· Resolve purchasing issues with clients/vendors/sales associates

· Implement whole-company organizational strategies

· KPI reporting

· Accounts receivables/payables

· Daily invoicing of purchases

· Generate daily batch reports for management

· Coordinate with Logistics on claims

· Schedule national and international wire transfers

Requirements:

· Preferably Experienced in QuickBooks

· Proficient in Excel

· Accounts Payables & Receivables

· Accounting Reports

· Multi-lingual is a plus

Job Type: Full-time

Salary: $18.00 - $20.00 per hour

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Education:

• Bachelor's (Preferred)

Experience:

• Bookkeeping: 5 years (Preferred)
• QuickBooks: 5 years (Preferred)

Language:

• English (Required)
• Spanish (Required)

Work Location: In person

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Negotiation: 3 years (Preferred)
• Purchasing: 3 years (Preferred)

Work Location: In person