Chief Executive Assistant

Location: Bellevue Washington - onsite

Job Type: Full-time, Contract

Reports into: CEO.

Company Overview:

Analog is a company with a mission to build solutions that will empower people to stop living behind the digital world of GUIs and start remembering how to live in our rainbow-filled analog world.

We are focused on building solutions that allow people to engage with the physical world and bridge the gap between the analog and digital worlds. We believe that as technology advances, it is important to draw inspiration from the analog world and create solutions that allow machines to understand and interact with physical space.

At Analog, come join us on our journey as we work on Mixed Reality and AI interfaces that can sense and understand the real world, and we aim to create an interface that blends the analog and digital worlds seamlessly.

Job Summary:

We are looking for a Chief Executive Assistant who can work in a fast-paced-start-up, collaborative environment, supporting the CEO, other EAs and the greater Executive team within Analog. You will be looked upon to project a professional company image both in-person, via email and phone. The ideal candidate will be a self-starter who is organized, detail-oriented, and able to manage multiple tasks simultaneously.

As the Chief Executive Assistant, you will be responsible for managing calendars, making travel arrangements, and preparing expense reports. You will contribute to the efficiency of our business by providing personalized and timely support to the CEO and other executive members. The Executive Assistant will work onsite at Analog's main office in Bellevue, Washington.

Requirements:

• 5 years of experience providing high-level administrative support at the executive level.
• Education level of an associate degree or higher; bachelors degree is preferred.
• Ability to quickly learn new technologies, programs, and applications.
• Highly organized and detail oriented with a proactive workstyle.
• Strong scheduling / coordination skills and comfortability with last-minute changes
• Thrive in a fast-paced, quickly changing environment with an optimistic approach to work and life.
• Confident self-starter that can take a task and run with it with limited supervision/direction.
• Excellent oral and written communication skills
• High level of professional integrity and confidentiality
• Proficiency in Microsoft Office Suite and Google Suite
• Strong organizational and time-management skills
• Ability to multitask and prioritize effectively.
• Strong collaboration skills
• Prior Leadership experience
• Experience in a startup environment a big plus

Analog reserves the right to change this job description to meet the business needs of the organization.

We are dedicated to creating a work environment that is inclusive and welcoming for all individuals. We value diversity and strive to create an atmosphere where everyone feels respected and valued. Analog is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind; Analog is committed to providing employees with a work environment free of discrimination and harassment, we value representation, and we are most interested in finding the best candidate for the job. We recognize that a fitting candidate may come from a less traditional background and we encourage all qualified candidates to apply for any open positions within our organization, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.

Responsibilities:

• Manage a complex calendar and schedule and coordinate complex international and domestic travel arrangements for the CEO and other executives.
• Anticipate needs and provide high-level administrative support to multiple executives and other Executive Assistants.
• Interact regularly and build relationships with executives across various teams.
• Enhance organizational communications while acting as an escalation point of contact for issues.
• Organize and plan team events.
• Perform non-administrative ad-hoc projects such as preparing reports and presentations, and gathering insights, research, and information to inform decision making.
• Project and manage milestone reporting by working with cross functional stakeholders to ensure timely delivery as needed.
• Assist with day-to-day operations of the office, including but not limited to:
  • Answering phones and handling mail.
  • Prioritize incoming email and tracking emails that require action.
  • Manage expense reports and reimbursement requests.
  • Manage/participate/process/monitor/track transcriptions including correspondence, meeting notes, business letters and revisions.
• Prepare presentations and reports as needed.
• Act as a liaison between the CEO and other executives, employees, and external contacts
• Conduct research and compile data as needed.
• Handle confidential information with discretion.
• Be a culture-contributor: oversee department culture initiatives, track, highlight, and celebrate important cultural/career moments.
• Act as gatekeeper, time-advocate, and liaison for executives
• Act as a team point of contact: handle team requests, maintain communication, problem-solve, and assist with keeping the team on-track and organized.
• Help drive recruitment and hiring in partnership with executives.
• Help with various administrative and office duties as assigned.