What are the responsibilities and job description for the Purchasing Administrator – North America position at Zuma Restaurants?
The Role
Zuma is hiring a Purchasing Administrator to join our team for North America based in Miami. The Purchasing Administrator plays a critical support role within the procurement team, ensuring day-to-day purchasing activity runs accurately and efficiently. This role focuses on supplier coordination, system management, reporting, and operational support, helping the wider team deliver value, consistency, and control across the region.
This is an ideal role for someone with strong administrative skills, good commercial awareness, and experience working in fast-paced hospitality or multi-site environments.
About Zuma
Zuma is a global dining brand recognised for its contemporary Japanese cuisine and electric energy. With locations across the world, we’re committed to delivering excellence through every plate, every product, and every partnership. Zuma currently has four US locations, New York, Miami, Boston and Las Vegas.
Key Responsibilities
Purchasing Systems Support
- Raise, process, and maintain purchase orders across North American restaurants
- Maintain accurate supplier and product data within purchasing systems (Fourth and other platforms)
- Support pricing updates, product changes, and supplier onboarding
- Ensure purchasing activity aligns with agreed contracts and approved suppliers
Supplier Restaurant Coordination
- Act as a key point of contact for suppliers and restaurant teams regarding orders, pricing queries, and delivery issues
- Support supplier communications to ensure service levels and product standards are met
- Assist with resolving invoice discrepancies and delivery issues in collaboration with Finance
Data, Reporting Compliance
- Produce regular reports on spend, pricing changes, and purchasing activity
- Support tracking of cost-saving initiatives and compliance to purchasing agreements
- Maintain up-to-date records to support audits and internal reviews
Team Operational Support
- Support the Regional Head of Purchasing with administrative and coordination tasks
- Assist with tender documentation, supplier comparisons, and data preparation
- Provide training and guidance to restaurant teams on purchasing systems and processes
What you will bring
- Previous experience in a purchasing, procurement, or finance administration role
- Experience within hospitality, food & beverage, or multi-site operations strongly preferred
- Highly organised with strong attention to detail
- Confident using Excel and purchasing systems (Fourth experience a plus)
- Comfortable liaising with suppliers and internal stakeholders
- Able to manage multiple priorities in a fast-paced environment
Benefits
We offer incredible career growth, international opportunities, and the chance to contribute to a world-renowned brand, where every detail from the finest ingredients to our unrivalled atmosphere is crafted to perfection.
As part of our team, you’ll enjoy:
- World-Class training, designed to inspire and educate
- Global opportunities, experience hospitality around the globe with our five incredible brands
- Health Benefits: Comprehensive Medical, Dental, and Vision insurance to ensure your well-being.
- Family Meals are shared daily
- Rewards & Recognition, we value our team and celebrate your contributions to our success with meaningful rewards and recognition
- Dinning discount, enjoy exclusive discounts across the Azumi group, worldwide!
Our Commitment to Inclusivity
We are an equal opportunities employer and welcome all applicants. If you require any assistance to make the recruitment process more accessible, please let one of our Talent Acquisition team know.