What are the responsibilities and job description for the Administrative Assistant position at Zufall Health?
Description
Under the direction of the Chief Operations Officer, the Administrative Assistant provides administrative support to the Operations staff including the Chief Operating Officer, Director of Site Operations, Director of Environment of Care, Director of Facilities and others as needed.
Essential Functions, Duties And Responsibilities
Under the direction of the Chief Operations Officer, the Administrative Assistant provides administrative support to the Operations staff including the Chief Operating Officer, Director of Site Operations, Director of Environment of Care, Director of Facilities and others as needed.
Essential Functions, Duties And Responsibilities
- Provides administrative support to the Operations Department and other managers as needed.
- Prepares reports/documents. Organizes and updates information.
- Responds to questions, comments or concerns and directing to the appropriate party.
- Answers phone calls and directs calls to appropriate parties.
- Coordinates with other administrative staff to ensure coverage of reception, mail, and phone duties. Assistant to CEO is lead coordinator.
- Performs other duties as assigned.
- Knowledge of office practices, procedures, and equipment, including a personal computer and associated software such as Word, spreadsheets, and graphic applications. Knowledge of Word and Excel required. Experience in the use of electronic medical records a plus.
- Excellent oral and written communication skills, telephone skills and etiquette.
- Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.
- Fluency in spoken and written Spanish a plus.
- Ability to exercise interpersonal skills using tact, patience, and courtesy.
- Detail oriented with ability to plan and perform complex administrative duties; establish priorities and organize work.
- Ability to maintain confidentiality in all organizational matters.
- Ability to maintain cooperative and effective working relationships with others.
- Ability to meet schedules and timelines and to work independently with little direction.
- Associates Degree preferred.
- Minimum of one year experience in office assisting.