Accounts Payable Specialist

About ZoRoCo Packaging

ZoRoCo Packaging Inc. is a growing food co-manufacturer operating three production facilities in Caldwell, Idaho. Our accounting and finance functions are centralized and support all three manufacturing facilities.

We are seeking an experienced and highly organized Accounts Payable Specialist to take ownership of our complete accounts payable process. This is not simply a data-entry AP position. The person in this role will be responsible for ensuring purchases, purchase orders, receipts, invoices, approvals, and payments are accurately processed across multiple systems and facilities.

• Monday – Friday 8:00 am – 5: 00 pm
• Full time
• Benefits: Health insurance, Dental, Vision, 401(k), PTO, Paid Holidays, Etc.
• PTO after 90 days
• Salary Range: $50,000–$60,000 per year, depending on experience and qualifications.

Why Join ZoRoCo?

• Growing food manufacturing company with three production facilities
• Direct partnership with the CFO and company leadership
• High visibility across operations, supply chain, and finance
• Opportunity to help improve systems, processes, and controls
• Clear growth path toward a Controller-level position

Position Summary

The Accounts Payable Specialist will own the accounts payable process from invoice receipt through payment and reconciliation for all three ZoRoCo production facilities.

Our purchasing and maintenance teams issue purchase orders through multiple systems. The AP Specialist will work across three ERP systems, three CMMS systems, and QuickBooks Enterprise Desktop to ensure invoices are properly matched to purchase orders and receipts, discrepancies are resolved, transactions are accurately recorded, and vendors are paid according to agreed terms.

This position requires someone who is comfortable working with multiple systems, enjoys resolving discrepancies, and takes personal ownership for keeping AP accurate and current.

Key Responsibilities

Accounts Payable

• Own the complete accounts payable cycle for all three production facilities.
• Receive, review, code, and process vendor invoices.
• Match invoices to purchase orders and receiving records.
• Verify quantities, pricing, payment terms, and appropriate approvals.
• Process invoices associated with raw materials, packaging, maintenance, parts, supplies, services, and other company purchases.
• Enter and process AP transactions across multiple ERP and CMMS systems.
• Import and/or enter approved transactions into QuickBooks Enterprise Desktop.
• Prepare vendor payment batches according to established payment schedules.
• Maintain accurate supporting documentation for invoices and payments.
• Apply vendor credits and ensure credits are appropriately reflected in vendor accounts.
• Monitor open purchase orders and received-but-not-invoiced transactions.
• Research and resolve unmatched invoices, receiving discrepancies, pricing discrepancies, duplicate invoices, and other AP exceptions.
• Ensure invoices are recorded in the appropriate accounting period.
• Assist with AP accruals and month-end close.
• Reconcile AP-related accounts and reports between operating systems and QuickBooks.
• Maintain accurate vendor records and payment information.
• Review vendor statements and reconcile differences.
• Respond to vendor inquiries regarding invoices and payment status.
• Maintain organized electronic AP records and documentation.
• Support annual 1099 preparation and other year-end reporting requirements.
• Assist with audit, tax, and other accounting information requests as needed.

Purchasing & Operations Coordination

Because ZoRoCo operates three manufacturing facilities, this position will work closely with purchasing, receiving, maintenance, production, warehouse personnel, and department managers.

The AP Specialist will be expected to actively follow up on missing receipts, incorrect purchase orders, approval issues, and other discrepancies rather than allowing unresolved transactions to accumulate.

A successful person in this role will understand that accurate AP depends on strong communication between accounting and operations.

Systems

The AP Specialist will work regularly in:

• QuickBooks Enterprise Desktop
• Three ERP systems used for manufacturing and purchasing
• Three CMMS systems used for maintenance purchasing and purchase orders
• Microsoft Excel
• Microsoft Outlook and other Microsoft Office applications

Experience with our exact ERP or CMMS platforms is not required. However, candidates should be comfortable learning and working across multiple software systems.

Qualifications

Required

• 2 years of accounts payable or related accounting experience.
• Experience processing a meaningful volume of vendor invoices.
• Understanding of the purchase order, receiving, invoice-matching, and payment process.
• Strong attention to detail and accuracy.
• Ability to reconcile accounts and research discrepancies.
• Comfortable working in multiple software systems.
• Working knowledge of Microsoft Excel.
• Strong organizational and time-management skills.
• Ability to communicate professionally with vendors and internal departments.
• Ability to work independently and take ownership of responsibilities.
• High level of integrity when handling confidential financial and banking information.

Preferred

• 3 years of accounts payable experience.
• AP experience in a manufacturing, food manufacturing, distribution, or other inventory-based business.
• Experience with QuickBooks Enterprise Desktop.
• Experience working with ERP systems.
• Experience with CMMS or maintenance purchasing systems.
• Experience with three-way matching of purchase orders, receipts, and invoices.
• Experience supporting multiple facilities or business locations.
• Familiarity with inventory-related purchasing, including raw materials and packaging.

What Success Looks Like

The right person for this position will take ownership of AP rather than simply process invoices.

Success means:

• Vendor invoices are processed accurately and on time.
• Vendors are paid according to agreed payment terms.
• Purchase orders and receipts are matched and closed promptly.
• Discrepancies are identified and resolved rather than carried forward.
• Vendor statements reconcile to our records.
• AP aging is accurate and current.
• Duplicate or incorrect payments are prevented.
• Transactions are recorded in the correct accounting period.
• Supporting documentation is complete and organized.
• Accounting leadership has confidence that the AP process is under control.

Ideal Candidate

You may be a particularly strong fit if you are the type of person who notices that an invoice doesn't match a PO and wants to figure out why.

We're looking for someone who is organized, persistent, accurate, and comfortable following up with people to get issues resolved. With three production facilities and multiple purchasing systems, there will always be transactions requiring investigation.

This role is well suited for someone who enjoys bringing order to a high-volume environment and takes pride in having clean, accurate accounts payable records.

Join us to be part of a dynamic team dedicated to excellence in financial operations! Your expertise will contribute directly to our operational success while offering opportunities for professional growth in a supportive environment.

ZoRoCo Packaging Inc. is an Equal Opportunity Employer.

Pay: $24.00 - $29.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $50,000 - $60,000