Purchasing Administrator

Responsibilities

Vendor & Supplier Onboarding

• Coordinate onboarding activities for new software vendors and suppliers
• Track onboarding dependencies across Procurement, Legal, Security, Finance, and IT
• Ensure vendor requests move efficiently from intake to completion
• Maintain documentation and operational visibility throughout the onboarding lifecycle

Procurement Operations

• Create and manage purchase requisitions within SAP and future procurement platforms
• Track purchase orders through full lifecycle completion
• Monitor approval workflows and proactively escalate blockers
• Partner closely with Finance and Procurement teams to ensure timely execution

Jira Intake & Workflow Management

• Own and manage the Enterprise IT procurement intake queue within Jira
• Ensure requests contain accurate information and proper routing
• Maintain operational status updates and stakeholder communication
• Help improve intake workflows and process standardization over time

Engineering & Enterprise Application Support

• Support procurement coordination for engineering and developer tooling
• Assist with software renewals, licensing coordination, and vendor communication
• Partner with Enterprise IT platform owners on operational execution activities

Operational Process Improvement

• Identify process bottlenecks and opportunities for automation
• Create documentation, workflows, and operational runbooks
• Help establish scalable operational practices as RV Tech grows

Qualifications

Required

• 3 years of experience in procurement operations, vendor management, IT operations, project coordination, or related fields
• Experience working with procurement or ERP systems (SAP preferred)
• Strong organizational and follow-through skills
• Ability to manage multiple parallel workstreams and deadlines
• Excellent written and verbal communication skills
• Comfortable operating in cross-functional technical environments
• High attention to detail and operational ownership mindset

Preferred

• Experience supporting Enterprise IT or Engineering organizations
• Familiarity with Jira and workflow/ticketing systems
• Experience working with software licensing or SaaS vendors
• Experience supporting fast-growing technology organizations
• Familiarity with procurement lifecycle management processes

What Success Looks Like

• Vendor onboarding processes are streamlined and visible
• Purchase requests and POs are tracked proactively and completed on time
• Engineers and IT teams experience reduced operational friction
• Procurement workflows become standardized and scalable
• Stakeholders have clear operational visibility and communication