Associate Director of Finance and Payables

Follow your passion

Are you looking to make a BIG impact? At Zeta, we pursue an unprecedented combination of high academic achievement and social-emotional development for our students. We insist that every student receives a world-class education while fostering a love for learning. We are passionate about changing the landscape of public education in New York City and beyond, and we are uncompromising in our mission.

Currently, we operate multiple elementary and middle schools in the Bronx, Upper Manhattan, and Queens. We plan to grow and open 1-2 schools each year because children in every community deserve excellent, equitable education. Join our growing team today, and be a change agent for children.

Our Network office is located at 401 W. 218th St., New York, NY 10034. Our Network team follows a hybrid work schedule: we work in-person from our office on Tuesdays and Thursdays with optional remote days on Mondays, Wednesdays, and Fridays, if your team's scope of work permits.

Deliver powerful results

To achieve our vision, we are searching for an Associate Director, Finance and Payables, with a Bachelor's Degree in a quantitative field (incl. Accounting or Economics). At least 5 - 8 years of work experience in a consultative financial role or as an accounts payables specialist is preferred, but not required.

Responsibilities:

• Manages day-to-day financial operations and oversees the related month-end close processes in close collaboration with internal stakeholders and external vendors
• Reviews invoices thoroughly to ensure accuracy, including checks to confirm no duplicate billing, verifying totals, ensuring no sales tax is charged, and validating all key details
• Serves as a liaison with vendors, managers, and procurement to address and resolve any issues related to invoice processing
• Collaborates with stakeholders to streamline invoice entry and payment processes, driving efficiency and accuracy in financial operations
• Manages a team of overseas consultants responsible for processing bills, ensuring accuracy, efficiency, and adherence to company standards
• Defines, refines, and implements payables processes and systems that ensure compliance while also enabling timely and accurate payment cycles
• Manages vendor onboarding and maintenance processes, including resolving discrepancies related to payment terms, banking information, and ensuring proper documentation (i.e., W-9 forms)
• Prepares and issues 1099 vendor forms in compliance with regulatory requirements
• Documents and improves financial processes to ensure clarity, efficiency, and scalability as the organization grows
• Wears multiple hats in a lean, startup-style environment by supporting various team functions and taking on new projects or tasks as needed
• Preferred qualifications include experience with system or process implementation, KPI definition and tracking, team management, and familiarity with tools such as Coupa or Ramp
  
  

Join our purpose-driven community

Zeta teammates are lifelong learners who live with child-like joy and a deep sense of purpose. We disrupt the status quo and tackle problems together. Our team stands united by our commitment to a limitless future for every child. Our Zeta team is comprised of top talent with incredible schooling and private sector experience. At Zeta:

• We are passionate about our mission of providing world-class education to all students
• We bring a mindset of growth, flexibility, and openness to feedback
• We are hungry and determined to not only meet our goals, but surpass them
• We are humble, willing to put the team's needs ahead of our own, and committed to contributing to a collaborative work environment
• We have a high bar for excellence and sweat over the details
• We are caring and put team over individual
  
  

We are hiring for immediate openings and onboarding on a rolling basis. The salary range for this position is between $95,000 and $120,000. New hires can expect to be brought into the organization at a salary at or near the start of the range, depending on relevant experience and internal equity. Compensation is based on our salary scales. This position is eligible to receive an annual discretionary, merit-based performance bonus..

How does Zeta invest in you?

We offer great benefits:

• Comprehensive and affordable medical, dental, and vision plans
• Flexible spending accounts for eligible medical purchases and commuter expenses
• 403(b) retirement plan; Zeta offers matching contributions toward your savings
• Competitive compensation
  
  

We provide awesome perks:

• Monthly stipend for wellness and lifestyle expenses (Gym memberships, salon appointments, concerts – it's up to you!)
• 4 live therapy sessions per month through Talkspace, and a free Headspace subscription
• IBM Thinkpad, and specified monthly reimbursement for use of mobile phone
• Fully stocked teacher workrooms with favorite snacks and Nespresso machine
• Zeta swag, team outings, and NYC's finest sweet treats
• Books for professional development
  
  

We care deeply about your personal and professional growth:

• Clear pathway to professional growth
• Consistent feedback and support from managers and teammates
• Community Circle practice to build and strengthen our sense of team
• Interactive Mindfulness and DEIJ programming
  
  

Apply Now!

Equity is at the heart of our mission. We have a deep commitment to pursuing diversity and striving for equity. Zeta is an equal opportunity employer. Candidates of all backgrounds are encouraged to apply. Work authorization is required (candidate must have permanent authorization to work in the U.S.).