What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Zepol Dietary Consults?
Job Summary
We are seeking an organized, proactive, and detailed oriented Receptionist and Accounts Receivable Assistant. In this dual role, your foremost and primary responsibility will be managing bill collections and accounts receivable. Additionally, you will serve as the welcoming face and voice to our office, providing exceptional administrative support, managing telpephone coverage, and ensuring smooth daily front-desk operations.
Duties
- Greet clients in a positive manner.
- Professionally answer, screen, and forward incoming calls, while taking acurate messages.
- Serve as the primary point of contact for bill collections, proactively following up on outstanding invoices and accounts receivable.
- Maintain accurate, up-to date records of payments, past-due accounts, and collections activities.
- Perform data entry, filing, and document proofreading to ensure accuracy
- Handle correspondence via email and postal mail, ensuring timely responses and proper documentation
- Assist with office management duties such as supply ordering, maintaining organized filing systems, and supporting general clerical tasks like typing, word processing, and proofreading
- Provide customer service support by addressing client inquiries professionally both in person and over the phone
- Maintain confidentiality of sensitive information while managing client communication effectively
- Provide day-to-day administrative support to management and team menbers as needed.
Experience
- Prior office management or administrative experience is preferred
- Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook, Email, Invoice 2Gol) and Google Workspace applications
- Strong computer skills including data entry, file management, and familiarity with multi-line phone systems
- Excellent organizational skills with the ability to prioritize tasks efficiently in a dual office zone environment
- Bilingual capability highly desirable to serve diverse client needs effectively
- Experience in clerical roles involving customer service, phone reception, proofreading, and document handling required
- Personal assistant experience or familiarity with calendar management enhances your fit for this role
- Other tasks my include errands
.
Pay: $9.00 per hour
Work Location: In person
Salary : $9