What are the responsibilities and job description for the Senior Executive Assistant position at Zealogics.com?
Executive Support:
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Serve as a liaison between executives, internal teams, and external stakeholders, handling sensitive information with professionalism and discretion.
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Manage executive schedules, including appointments, meetings, and travel, resolving scheduling conflicts and prioritizing time-sensitive matters.
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Draft, edit, and proofread correspondence, reports, presentations, and communications on behalf of executives.
Calendar and Travel Management:
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Plan and manage complex travel arrangements (domestic and international), including booking flights, accommodations, transportation, and creating detailed itineraries.
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Monitor travel schedules, adjust for delays or changes, and ensure executives are apprised of updates.
Meeting Coordination:
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Organize and coordinate logistics for meetings, including preparing agendas, materials, and presentations.
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Attend meetings to take notes, document action items, and track follow-ups to ensure timely completion of deliverables.
Expense and Budget Management:
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Process and review executive expense reports, ensuring compliance with company policies and identifying cost-saving opportunities.
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Provide expert guidance on expense-related matters to the finance/accounting teams.
Page 2
File Name: Senior Executive Assistant
Event Planning:
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Organize executive-level events, team-building activities, and employee initiatives, including researching venues, developing guest lists, and overseeing event logistics.
•
Collaborate with other executive assistants to coordinate company-wide meetings and provide coverage during absences.
Administrative Operations:
•
•
Serve as a liaison between executives, internal teams, and external stakeholders, handling sensitive information with professionalism and discretion.
•
Manage executive schedules, including appointments, meetings, and travel, resolving scheduling conflicts and prioritizing time-sensitive matters.
•
Draft, edit, and proofread correspondence, reports, presentations, and communications on behalf of executives.
Calendar and Travel Management:
•
Plan and manage complex travel arrangements (domestic and international), including booking flights, accommodations, transportation, and creating detailed itineraries.
•
Monitor travel schedules, adjust for delays or changes, and ensure executives are apprised of updates.
Meeting Coordination:
•
Organize and coordinate logistics for meetings, including preparing agendas, materials, and presentations.
•
Attend meetings to take notes, document action items, and track follow-ups to ensure timely completion of deliverables.
Expense and Budget Management:
•
Process and review executive expense reports, ensuring compliance with company policies and identifying cost-saving opportunities.
•
Provide expert guidance on expense-related matters to the finance/accounting teams.
Page 2
File Name: Senior Executive Assistant
Event Planning:
•
Organize executive-level events, team-building activities, and employee initiatives, including researching venues, developing guest lists, and overseeing event logistics.
•
Collaborate with other executive assistants to coordinate company-wide meetings and provide coverage during absences.
Administrative Operations:
•
