What are the responsibilities and job description for the Office Assistant - Thursday-Monday Work Week! position at Zayachek Mechanical?
Overview:
A leading mechanical contracting firm is seeking a detail-oriented and service-driven Office Assistant to join its' Argyle office. This role supports the planning, booking, and coordination of complex business travel. The ideal candidate will be a hard-working professional able to undertake a variety of tasks in a fast-paced environment and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion.
This job is a Thursday - Monday, 9 am - 5:30 pm work schedule.
Key Responsibilities:
- Work directly with Field Management and the Operations team to coordinate the travel of field employees to their next job location
- Create and maintain comprehensive employee travel profiles (including ID details, preferences, frequent flier info, etc.)
- Effectively update hotel rooming lists and work schedule with any changes
- Quote and book all business travel, ensuring compliance with internal travel policy
- Coordinate hotels and upkeep current hotel rooming lists daily.
- Maintain records, receipts, travel itineraries, and tracking spreadsheets
- Manage corporate travel rewards programs and apply earned points to offset costs
- Provide timely support for travel-related issues and/ or emergencies
- Assist with credit card reconciliation and month-end reporting
- Assist with administrative, clerical and other duties as assigned
Qualifications:
- Display a positive attitude and professional image
- Strong attention to detail and problem-solving skills
- Excellent time management skills and the ability to manage competing priorities
- Strong organizational skills with the ability to multi-task and adapt to change quickly
- Strong proficiency in Microsoft Office (Word, Excel, Outlook)
- Excellent attention to detail and organizational skills
- Proven ability to multitask and prioritize in a high-pressure environment
- Strong interpersonal and communication skills with a service-oriented mindset
- Ability to work independently while collaborating effectively with team members
- Flexibility to handle after-hours' travel emergencies
- Knowledge of Mechanical / Building Construction Trades is a plus
Job Type: Full-time
Pay: $18.00 - $24.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $18 - $24