What are the responsibilities and job description for the Accounts Receivable Specialist position at Zawyer Sports & Entertainment?
Accounts Receivable Specialist
Location: Jacksonville, FL
Department: Finance & Accounting
Reports To: Accounting Supervisor
Job Type: Full-Time
Department: Finance & Accounting
Reports To: Accounting Supervisor
Job Type: Full-Time
About the Role
We are looking for a high-energy, detail-oriented Accounts Receivable Specialist to join our growing Finance & Accounting team in Jacksonville, FL. This position will support accounts receivable activities across multiple entities and will play an important role in ensuring customers are invoiced accurately and on time, payments are properly recorded, and outstanding balances are actively monitored.
This is a fast-paced, multi-entity environment where priorities can change quickly. The ideal candidate is someone who is highly organized, responsive, comfortable working with multiple teams, and ready to jump in and take ownership of a variety of accounting tasks.
A key component of this role will be supporting sponsorship billing and contract tracking, including ensuring that all contractual invoices are issued according to the terms of each agreement and assisting with reconciliation of sponsorship contracts.
Key Responsibilities
Accounts Receivable & Collections
- Manage day-to-day accounts receivable activities for multiple entities.
- Prepare and issue customer invoices accurately and in accordance with established billing schedules and contract terms.
- Monitor outstanding receivables and assist with collection efforts and follow-up on past-due accounts.
- Respond promptly and professionally to customer questions regarding invoices, balances, payments, and account activity.
- Research and resolve billing discrepancies and customer account issues.
- Apply customer payments across multiple entities and maintain accurate, up-to-date customer account records.
- Prepare customer statements and other AR reports as needed.
- Assist with month-end AR close activities and account reconciliations.
Sponsorship Billing & Contract Tracking
- Maintain tracking of sponsorship contracts and related billing requirements.
- Review contracts and billing schedules to ensure all required invoices are issued timely and accurately.
- Monitor upcoming billing obligations and proactively communicate with contract administrators regarding required billing.
- Assist with reconciling sponsorship contracts to invoices and amounts billed.
- Identify discrepancies between contracts, billing schedules, invoices, and payments and assist in resolving issues.
- Work closely with contract administrators and other departments to ensure contractual billing requirements are understood and completed.
Bank Deposits & Cash
- Prepare and/or record bank deposits and ensure deposits are accurately reflected in the accounting system.
- Assist with cash application and reconciliation of customer payments.
- Research and resolve discrepancies between bank activity and customer accounts.
- Assist with daily cash and AR reporting as needed.
Intercompany & Multi-Entity Accounting
- Process and maintain a high volume of intercompany transactions across multiple entities.
- Assist with intercompany billing, reconciliations, and account balancing.
- Ensure transactions are properly coded and recorded to the appropriate entity and account.
- Research and resolve intercompany discrepancies in a timely manner.
Additional Responsibilities
- Process ad hoc billing requests as needed.
- Assist with special projects and accounting initiatives.
- Provide support to other members of the Finance & Accounting team as needed.
- Take on additional responsibilities as the organization grows and priorities change.
- Perform other duties as assigned.
Qualifications
Required
- 2 years of accounts receivable experience.
- Associate's degree or higher in Accounting, Finance, Business, or a related field.
- Experience working in a fast-paced, multi-entity environment.
- Strong attention to detail and organizational skills.
- Excellent written and verbal communication skills.
- Strong customer service skills and the ability to professionally handle customer questions and billing issues.
- Ability to manage multiple priorities and meet deadlines.
- Strong problem-solving and follow-through skills.
- Ability to work independently while also collaborating effectively with contract administrators, accounting team members, and other departments.
- Proficiency with Microsoft Excel and other standard Microsoft Office applications.
Preferred
- Experience with sponsorship, advertising, sports, entertainment, or other contract-based billing.
- Experience with intercompany accounting.
- Experience with QuickBooks Online or similar accounting software.
- Experience tracking and reconciling customer contracts.
- Experience with collections and customer account management.
What We're Looking For
We are looking for someone who is:
- High energy and positive — you enjoy working in a fast-moving environment.
- Responsive — you understand that questions and billing issues often need to be addressed quickly.
- Detail-oriented — you don't let the small things slip, especially when working with contracts and billing schedules.
- Proactive — you don't wait for someone to tell you that an invoice is due; you monitor schedules and follow up.
- Organized — you can keep track of multiple entities, customers, contracts, and deadlines at the same time.
- Adaptable — you are comfortable when priorities change and are willing to take on new responsibilities.
- A team player — you work well with accounting, operations, sales, contract administrators, and customers.
- A problem solver — when something doesn't tie out, you investigate it and work toward a resolution.
- Accountable — you take ownership of your work and follow tasks through to completion.
Why Join Our Team?
This is an opportunity to join a growing Finance & Accounting team and play an important role in supporting multiple businesses and entities. The position offers exposure to a wide variety of accounting activities, including AR, collections, sponsorship billing, contract reconciliation, cash management, and intercompany accounting.
If you thrive in a fast-paced environment, enjoy working with people, and are looking for a position where you can grow and take on additional responsibility, we'd like to hear from you.
Equal Employment Opportunity
We are an Equal Opportunity Employer and are committed to fostering an inclusive workplace where all employees are treated with dignity and respect. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic in accordance with applicable federal, state, and local laws.
Agency & Recruiter Notice
We do not accept unsolicited resumes, candidate referrals, or outreach from third-party recruiters or staffing agencies.
Any unsolicited resumes or candidate submissions received without a fully executed agreement and prior written authorization from our Talent Acquisition team will be considered the property of the Company and will not be eligible for placement fees, commissions, or other compensation.
Recruiters and staffing agencies may only submit candidates for positions for which they have been specifically engaged by and have a signed agreement with our Talent Acquisition team.
Direct contact with hiring managers, employees, or other company representatives regarding open positions is strictly prohibited. Any attempt to present candidates through unauthorized channels may result in disqualification from future business opportunities with the Company.
Salary : $39,894 - $53,101