Legal Assistant

Zaddy Solutions is searching for a Legal Assistant for a client in Fort Worth, TX. This is a direct-hire, on-site role.

Job Summary/Purpose:

The Legal Assistant provides comprehensive support to a group of attorneys in their Fort Worth office, with a focus on employment litigation and business transactions. This role is essential in ensuring the efficient and effective operation of the legal team by leveraging technology, managing legal documentation, and coordinating administrative tasks. The Legal Assistant plays a key role in facilitating the accurate preparation of client documents, meeting deadlines, and maintaining strong client relationships.

Responsibilities and Duties:

• Utilize technology resources to optimize attorney efficiency and effectiveness.
• Prepare legal documents, including transcription, formatting, inputting, editing, retrieving, copying, printing, and transmitting text, data, and graphics using office software applications (Word, Excel, PowerPoint, PDF).
• Apply knowledge of legal processes to accurately prepare client documents and ensure timely responses to filing and closing deadlines.
• Prepare and coordinate electronic filings (e-filings) in state, federal courts, and agencies.
• Manage incoming and outgoing mail, faxes, and scanned documents.
• Maintain organized document management by ensuring accurate saving and filing in both paper and electronic workspaces/folders.
• Manage attorney calendars, including scheduling appointments, deadlines, court settings, hearings, meetings, and travel arrangements.
• Maintain attorney contacts within Outlook.
• Manage the full lifecycle of files, including opening, closing, and assisting with conflict checks.
• Support attorneys with timesheet management and regular billing matters.
• Process attorney expense reimbursements using ChromeRiver and client cost reimbursements through Accounts Payable.
• Prepare conference rooms for meetings, depositions, and other scheduled events (including setup and takedown).
• Provide facilities support, including reporting maintenance issues (e.g., burned-out lights), maintaining tidiness and stock in the supply room, managing shredding bin services, and coordinating offsite records.
• Maintain the organization and cleanliness of the kitchen/breakroom, supply cabinets, and copying room.
• Receive, scan, and distribute mail, documents, packages, and courier deliveries.
• Order, track, and restock kitchen and office supplies.
• Maintain professional and courteous relationships with clients, exercising discretion and sound judgment.
• Maintain regular and predictable attendance.

Qualifications:

• Required:
• High school diploma or equivalent.
• 3 years of litigation secretarial or legal assistant experience in a law firm environment.
• Required litigation and e-filing experience.
• Strong proficiency in office software applications, including Word, Excel, PowerPoint, Outlook, and PDF.
• Working knowledge of legal practices, terminology, documents, and court procedures.
• Excellent typing, spelling, grammar, and proofreading skills.
• Ability to operate standard office equipment, including personal computers, copiers, multi-function printers, facsimile machines, and telephones.
• Strong communication (written and verbal) and organizational skills.
• High level of professionalism and courtesy.
• Excellent time management skills.
• Ability to coordinate work activities and collaborate effectively with others.
• Ability to prepare legal correspondence and documents.
• Ability to organize and maintain files and records.
• Flexible and solutions-oriented approach, with the ability to work under pressure and manage multiple priorities from various sources.
• Preferred:
• Associate degree, business school certificate, or related education.
• Experience in employment law and business transactions.