Legal Assistant

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Our client is offering an opportunity for a Legal Assistant position that will handle many secretarial responsibilities as well. This position supports a group of attorneys in the Fort Worth office with a heavy focus on employment litigation and business transactions.

Essential Duties And Responsibilities

• Leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible.
• Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing, and transmitting text, data and graphics using office software applications.
• Knowledge of the legal processes that facilitate the accurate preparation of client documents and responding to filing or closing deadlines.
• Prepare and coordinate e-filings, including filings in state and federal courts and agencies.
• Handle incoming and outgoing mail, faxes, and scan documents.
• Ensure that documents are saved and filed into the appropriate paper and electronic workspaces/folders.
• Maintain the daily calendar of each attorney including, but not limited to, scheduling appointments, deadlines, court settings, hearings, meetings, and travel arrangements.
• Maintain Outlook contacts for each attorney as appropriate.
• Open files, close files and assist with conflicts checks.
• Provide support to the attorneys with timesheets and regular billing matters.
• Request reimbursement for attorneys through ChromeRiver and for client costs through Accounts Payable.
• Set up (and take down) of conference room for scheduled meeting, depositions, etc.
• Provide facilities support, including a walk-through to report burned out lights to maintenance; tidiness and adequate stock of supply room; handle shredding bin services, send/receive offsite records, etc.
• Maintain organization and tidiness of kitchen/breakroom, supply cabinets and copying room.
• Receives and scans mail, documents, packages, and courier deliveries then deliver or distributes items accordingly.
• Order, track, and restock kitchen and office supplies.
• Maintain a professional and good working rapport with clients which requires discretion and judgment.
• Regular and predictable attendance is an essential function of the job.
  
  

Qualifications And Skills Required

• A high school diploma or equivalency is required; an associate degree, business school certificate or related education is desirable. Significant prior experience may be substituted for a combination of the educational requirements.
• 3 years of litigation secretarial or legal assistant experience in a law firm environment required. Litigation and e-filing experience required. Experience in employment law and business transactions is a plus.
• Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook, and PDF.
• Working knowledge of legal practices, terminology, documents, and court procedures.
• Great attention to detail
• Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources.
• Excellent typing, spelling, grammar, proofreading, and general clerical skills.
• Ability to coordinate work activities and work well with others; prepare legal correspondence and documents; organize and maintain files and records.
• Ability to operate standard office equipment, including personal computer, copier, multi-function printers, facsimile, and telephone.
• Strong communication and organizational skills.
• High level of professionalism and courtesy
• Excellent time management skills