Junior Accountant/Bookkeeper

ABOUT YWCA PIERCE COUNTY:

In alignment with YWCA USA’s mission, YWCA Pierce County is dedicated to eliminating racism, empowering women, and promoting peace, justice, freedom and dignity for all. YWCA Pierce County seeks to transform lives through safety, healing, and empowerment.

As an inclusionary nonprofit organization, YWCA Pierce County provides assistance to survivors of domestic violence and their children. All survivors are welcome regardless of race, ethnicity, gender, gender identity or expression, religion, or sexual orientation. Bilingual staff and interpretation services eliminate language barriers and ease transitions for all of our clients. In the last three years, YWCA has served an average of over 9,000 adults and children annually, who are seeking help due to domestic violence.

YWCA Pierce County is committed to eliminating racism by creating a community of social justice, which means we work for inclusion and equality for all people, regardless of race. We do that within our organization by educating staff, implementing inclusive policies and practices, and practicing nondiscrimination in our services. We do this in the community by promoting and supporting inclusion, equity and social justice, and by partnering with other organizations who share those values and activities.

ABOUT THE JR. ACCOUNTANT/BOOKKEEPER POSITION:

The Jr. Accountant/Bookkeeper is responsible for assisting the Finance Director with general ledger activity, payroll, and accounts payable. Some other duties of this position include journal entries; general ledger accounts and reconciliation; month end closings; and schedules for audits and grant billing.

KEY RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Oversees, completes and/or directs the budgeting, audit, tax, accounting, purchasing, compliance activities, reporting, and long-range forecasting for YWCA Pierce County, Home at Last LLC, and HAL Condominium Association.
• Provides up-to-date information to CEO and the board of directors regarding financial management best-practices, recommending policy updates or practice improvements.
• Contributes to strategic planning for the agency, thereby supporting alignment of resources with strategic initiatives, by serving as a member of the Directors and Leadership Teams.
• Develops procedures and utilizes computer accounting software systems necessary to maintain proper records and to afford adequate accounting controls and services.
• Appraises the organization's financial position and issues regular reports on organization’s financial stability, cash flow, and growth; prepares monthly financials, metrics, and dashboard reports. Interprets key findings from analysis for other leaders and the board to support robust decision making.
• Partners with leadership and board members to develop approaches that sustain the fiscal health of the agency and its associated LLC.
• Coordinates the establishment of program budgets and assists program directors and managers in the preparation of annual budgets and budgets for funding applications.
• Oversees, completes and/or directs the preparation and issuance of the YWCA's operating and capital budgets.
• Communicates with senior staff regarding monthly budget to actual results throughout the year.
• Oversees grant budgets and billing. Builds and sustains relationships with grant and contract contacts for the purpose of resolving billing and fiscal issues. Reviews monthly and/or quarterly invoicing for government grants.
• Provides schedules and other data as required by government granting agencies for their regular audits of YWCA grants.
• Serves as the primary staff liaison to the board of directors’ finance committee.
• Analyzes revenue and expense trends impacting YWCA programs and the agency as a whole.
• In conjunction with the CEO, develops recommendations for Board action relating to investments, cash management, fund structures, and related financial management matters.
• Establishes and maintains contacts with financial institutions, fund managers, and audit firms.
• Conducts continuous quality assurance and quality improvement practices to ensure best practices in the Finance department.
• Provides training to staff regarding agency fiscal processes and authorizations.
• Gives input and suggestions for improving and evaluating the work of the agency, through the lens of fiscal sustainability and by embracing an agency-wide view.

SUPERVISORY RESPONSIBILITIES:

This position supervises the Finance Assistant. As a supervisor this position is responsible for carrying out supervisory responsibilities in accordance with the organization’s policies and applicable laws.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provides primary accounting function for all grant monitoring administration, compliance, grant accounting, and financial reports of awarded grants through their closing.
• Assist in monthly bank reconciliations
• Answer routine inquiries from managers and other authorized personnel regarding their account activity and/or balance
• Assist in the preparation of audit work papers during year-end financial reporting
• Ensures accurate payment of payables.
• Verifies invoices, proper authorizations to pay and account coding.
• Prioritizes payables and runs check vouchers.
• Maintains files (vendor contracts, reports, etc.) related to accounts payable.
• Prepares and mails or efiles the monthly billing for grants and contracts.
• Maintains grant files and ensures proper filing of grant/contract papers in central files.
• Assists Department Directors in monitoring and tracking grant expenditures and program budgets by fund source and provides information to Directors to help them insure that grants are expended to the amount allowable and that expenditures are made in compliance with applicable contracts and agreements.
• Prepares vouchers, invoices, checks, account statements, reports, and other records and reviews for accuracy.
• Generates payroll checks, posts to G/L and verifies distribution to grant sources.
• Compiles and sorts documents, such as invoices and checks, substantiating business transactions.
• Inputs cash receipt reports and journal entries to the G/L
• Maintains and reviews each program grant and appropriation accounts, to verify accuracy with coding, classifying and posting.

This is a general description of the responsibilities of the position; other duties may be assigned.

OTHER KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge in MIP accounting software with high proficiency in Excel and Microsoft Office applications
• Shows respect and sensitivity for cultural differences; promotes a harassment-free environment
• Strong attention to detail
• Excellent verbal and written communication skills
• Ability to manage multiple tasks with tight deadlines
• Commitment to YWCA vision, mission and values
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
• Ability to write routine reports and correspondence and to speak effectively before groups of clients, vendors, grantors, the board, or employees of organization
• Ability to perform mathematical computations and compute ratios and percentages
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Ability to organize and prioritize tasks

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

EDUCATION and/or EXPERIENCE

Associate’s degree (A. A.) from college or technical school in accounting or bookkeeping with a minimum of 2 years experience in Accounting ; or three to five years related experience and/or training; or equivalent combination of education and experience. Nonprofit and medical billing experience is a plus.

OTHER QUALIFICATIONS

Acceptable Washington State Patrol Criminal History Record

Must have the ability to transport self in and around Pierce County, if that includes driving your own vehicle then must possess current and valid Washington State Driver’s license as well as insurance per Washington State Law

WORK ENVIRONMENT

While performing the duties of this job, the employee is regularly required to sit. The employee is occasionally required to use hands to finger, handle, or feel. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

YWCA Pierce County is committed to enacting anti-racist policies, practices, and organizational structures aimed at dismantling white supremacy in all of its manifestations. We understand that racial inequities sit at the foundation of all forms of oppression and strive to build an intersectional, trauma-informed organizational culture and apply these lenses in the ways we interact with one another and deliver services to our clients and communities. We recognize that anti-racism is not an endpoint, but, rather, a continuous and iterative practice that requires individual, collective, and organizational learning, accountability, and action.

YWCA Pierce County is an equal opportunity employer that honors and values diversity and does not discriminate on the basis of race, ethnicity, gender, gender identity or expression, religion, sexual orientation, or (dis)ability. We strongly encourage applications from Black, Indigenous, and People of Color, immigrants, refugees, people with (dis) abilities, gender queer and members of LGBTQI communities, as well as survivors and individuals from other underrepresented and historically marginalized communities

HOW TO APPLY:

Qualified applicants are invited to submit a cover letter and resume outlining how they meet the specific requirements of the position by 3/15/2024.

To view the full job description, please visit description, please visit www.ywcapiercecounty.org/careers

Job Type: Full-time

Pay: From $28.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience level:

• 3 years

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Overtime pay

Education:

• Associate (Required)

Experience:

• Non-profit accounting: 3 years (Preferred)

Work Location: In person

Salary : $28