Executive Assistant

YWCA Central Alabama is a non-profit organization dedicated to eliminating racism, empowering women, and promoting dignity for all.  YWCA Central Alabama’s vision is to create a more caring community.  We work every day to make a positive change in the lives of individuals and the community.

Position Title:        Executive Assistant (EA) to the Chief Executive Officer (CEO) 

Reports To:              CEO
Direct Reports:         None
FLSA Classification: Salary Exempt

Position Overview

The Executive Assistant provides high-level administrative and operational support to the CEO. This role ensures the smooth functioning of executive operations, supports organizational efficiency, and helps advance the mission of the organization through excellent communication, coordination, and follow-through. The ideal candidate is proactive, detail-oriented, and thrives in a mission-driven environment.

Key Responsibilities

Executive Support

• Manage the Chief Executive Officer’s calendar, appointments, and scheduling needs.
• Coordinate internal and external meetings, including logistics, materials, and minutes.
• Prepare correspondence, presentations, and reports on behalf of leadership.
• Maintain confidentiality and exercise sound judgment when handling sensitive information.
• Assist with board relations, including preparing board packets, scheduling meetings, taking minutes, and tracking follow-up items.

Administration & Office Operations

• Oversee general office operations, supplies, and vendor relationships.
• Serve as the primary point of contact for internal and external stakeholders seeking executive-level input.
• Maintain organized filing systems—digital and physical—for all key administrative documents.

Project & Program Support

• Assist with special projects, research, data collection, and preparation of materials.
• Support development or fundraising activities, event logistics, donor stewardship tasks, and documentation—when appropriate.

Communications

• Draft and edit emails, announcements, agendas, and professional correspondence.
• Help prepare presentations, talking points, and content for internal and external communications.
• Act as a professional representative of the organization in interactions with partners, donors, and community stakeholders.

Qualifications

Required

• A bachelor's degree preferred in business, accounting or related field and
• 5 years of experience as an executive assistant or administrative professional.
• Strong organizational and time-management skills with impeccable attention to detail.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism, and sound judgment.
• High proficiency with Microsoft Office Suite, Google Workspace, and virtual meeting tools (Zoom, etc.).

Preferred

• Experience working in a nonprofit or mission-driven organization.
• Familiarity with CRM systems, project management tools, and/or donor databases.
• Event planning or board administration experience.

Working Conditions

• Occasional evenings or weekends for events, board meetings, or urgent needs. EOE