Payroll Specialist

This job was posted by https://www.azjobconnection.gov : For more

information, please see: https://www.azjobconnection.gov/jobs/7262737

• Purpose Statement**\
  
  

The job of Payroll Specialist is done for the purpose/s of providing

support to department activities with specific responsibility for

maintaining accounting records, preparing financial statements and

reports; processing the details relating to the payroll functions in the

Payroll Office; and ensuring compliance with mandated requirements.\

\

This job reports to Payroll Supervisor

**Essential Functions**

• Assists other staff, site personnel and a variety of outside parties
  
  

regarding procedures and/or program requirements for the purpose of

providing support for completing transactions, identifying

appropriate action and/or complying with established financial

procedures.

• Compiles payroll information related to work assignments (e.g.
  
  

worker\'s compensation claims, new hire contracts, meal

reimbursements, employee deductions, missed time card punches,

overtime reports, etc.) for the purpose of providing required

documentation and/or processing information.

• Conducts health insurance orientations (e.g. introducing personnel,
  
  

payroll, and benefit policies;, etc.) for the purpose of ensuring

employees are knowledgeable of current practices and administrative

processes.

• Coordinates the payroll process with other departments and sites for
  
  

the purpose of delivering services in compliance with established

guidelines.

• Distributes payroll and other documents for the purpose of providing
  
  

documents in a timely manner.

• Implements state and federal laws and regulations pertaining to
  
  

district programs and department operations for the purpose of

providing direction and/or complying with mandated requirements.

• Maintains a variety of payroll information, files and records (e.g.
  
  

purchase orders, invoices, shipment verification, vendor files,

confidential records pertaining to garnishments and other matters

affecting employees payroll, etc.) for the purpose of ensuring the

availability of documentation and compliance with established

policies and regulatory guidelines.

• Monitors assigned payroll activities and/or components (e.g. leave
  
  

time, work location, flexible spending accounts, annuity deductions,

etc.) for the purpose of ensuring compliance with established

financial, legal and/or administrative requirements.

• Participates in unit meetings, in-service training, workshops, etc.
  
  

for the purpose of conveying and/or gathering information required

to perform job functions and stay updated on department policy,

procedures and regulations.

• Performs record keeping and clerical accounting activities for the
  
  

purpose of preparing and processing payroll for the district.

• Prepares a variety of payroll related documents (e.g. invoices for
  
  

overpayment, retirement plan transfers, payroll register, stop

payments, W-2 controls, Third Party Administrators, ACH file, etc.)

for the purpose of documenting activities, providing reference,

conveying information, and complying with established financial,

legal and/or administrative requirements.

• Processes a wide variety of payroll documents and materials (e.g.
  
  

time sheets, withholding information, COBRA, employee contributions,

etc.) for the purpose of disseminating information to appropriate

parties.

• Processes and reconciles payroll related data (e.g. ACH file, time
  
  

sheets, withholding information, employee deductions, 403b accounts,

etc.) for the purpose of updating information, authorizing timely

payment, and/or complying with established payroll practices.

• Researches discrepancies of payroll information and/or documentation
  
  

(e.g. time sheets, leave time, etc.) for the purpose of ensuring

accuracy and adherence to procedures prior to processing.

• Responds to inquiries regarding payroll procedures (e.g. wage levies
  
  

and garnishments, savings, contributions, direct deposits, etc.) for

the purpose of providing necessary information for making decisions,

assisting employees, taking appropriate action and/or complying with

established fiscal guidelines.

• Reviews payroll and a variety of insurance-related information (e.g.
  
  

payroll reports, medical / dental / vision / disability billing

forms, carrier forms, Cobra requirements, etc.) for the purpose of

ensuring accuracy of payroll and insurance records.

• Serves as a resource to others for the purpose of explaining
  
  

procedures conveying and/or receiving information as needed for the

planning, developing and evaluating of services.

• Supports the Payroll Supervisor in completing payroll operations for
  
  

the purpose of ensuring the timely and accurate payroll generation.

**Other Functions**

• Performs other related duties as assigned for the purpose of
  
  

ensuring the efficient and effective functioning of the work unit.

• Job Requirements: Minimum Qualifications**\
  
  

**Skills, Knowledge and Abilities**

• SKILLS** are required to perform single, technical tasks with a
  
  

potential need to upgrade skills in order to meet changing job

conditions. Specific skill based competencies required to satisfactorily

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