What are the responsibilities and job description for the Chief Finance Clerk (Grade 10) position at Yuma County?
Job Summary
This position is advertised from the minimum to the mid-point hourly salary. Salary will be determined on education and experience at the time of offer.
NATURE OF WORK
Under minimal supervision, performs advanced accounting, financial, and court operations duties in support of Justice Court functions; responsible for maintaining compliance with Minimum Accounting Standards (MAS), reconciling and processing court financial transactions, preparing monthly and annual financial reports, and maintaining accurate financial records to comply with Yuma County Financial services, this position has department specific responsibilities.
Nature of Work
(Illustrative Only) Performs all duties in compliance with MAS, court policies, administrative orders, and applicable statutes; reconciles all monies received daily, including cash drawers, electronic transactions, change funds, petty cash, and deposits; reviews and verifies daily reconciliations against cash drawer balance reports and identifies discrepancies; prepares and processes bank deposits and reconciles receipts with deposits and bank statements; processes court disbursements, chargebacks, reversals, voids, and maintains all supporting documentation; maintains pending bond, hold receipt, returned check, and other financial tracking reports and spreadsheets; processes financial transactions related to bonds, orders to release, warrant cancellations, court abstracts, and other court-related activities; assists in resolving financial allocation, assessment, and receipting issues; prepares monthly remittance reports identifying the distribution of monies deposited with the court; reconciles receipts journals, disbursement journals, bank statements, open items, petty cash, change funds, and cash drawers; reviews outstanding bonds and financial obligations to ensure timely processing and compliance with applicable requirements; prepares and submits invoice requisitions and supporting financial documentation to Yuma County Finance; assists with fiscal year-end processing, reporting requirements, audits, and compliance reviews; maintains financial records, reports, and documentation in accordance with retention schedules and court policies; receives, assesses, and receipts fines, fees, bonds, and other court payments; performs general office support duties, prepares correspondence, and maintains records and reports; participation in the Arizona Committee on Judicial Education and Training (COJET) annual accreditation process; regular and reliable attendance is required; performs other duties as assigned.
Experience and Education
Associate’s degree in Accounting, Finance Business Administration, Public Administration, or a closely related field; AND four years of experience in accounting, bookkeeping, or court financial experience, OR any equivalent combination of education and experience from which comparable knowledge, skills, and abilities have been achieved, requires successful completion of a background check.
Preferred Qualifications: Experience working in a court, governmental, municipal, or public-sector financial environment.
Knowledge, Skills And Abilities
Knowledge of: Applicable Arizona statutes, court rules, administrative orders, and policies; Yuma County and Superior Court policies and procedures; Minimum Accounting Standards (MAS); principles and practices of bookkeeping, accounting, and financial record keeping; Court financial procedures, receipting, deposits, and reconciliations; legal terminology and court processes involving civil, criminal, traffic, and small claims cases; modern office procedures and computer applications; records management and document retention requirements.
Skill in: Reconciling complex financial transactions and accounts; preparing financial reports and maintaining accurate records; identifying and correcting financial discrepancies; providing excellent customer service in a high-volume environment; training and mentoring staff; prioritizing multiple assignments and meeting deadlines; operating court case management, accounting, and office software systems; communicating effectively verbally and in writing.
Ability to: Maintain confidential and sensitive information; interpret and apply court policies, statutes, and accounting standards; analyze financial and operational issues and recommend solutions; establish and maintain cooperative working relationships with court staff, outside agencies, and the public; work independently while exercising sound judgment; produce accurate reports and maintain detailed records. Ability to perform the essential functions of the job specifications with or without a reasonable accommodation.
Work Environment
The usual and customary methods of performing the job’s functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 60% sitting, 20% walking and 20% standing. Working at a computer monitor for extended periods required. The job is performed under minimal temperature variations and in a generally hazard free environment and may have risk of exposure to communicable diseases.
EOE/AA/ADAAA/M/F/V/D DRUG FREE WORKPLACE
Medical Coverage Category
The YCEBT is a self-funded medical plan administered by BlueCross BlueShield of Arizona (BCBSAZ). The employee is able to select from two (2) medical plan options with six (6) tiers that will best suit the employee's needs, dependents or families.
Plan Option 1: Preferred Provider Option A (PPO) or PPO A 1100 deductible. Employees who participate in the "Wellness Incentive" will receive a $30 monthly premium reduction by completing a preventative visit.
Plan Option 2: High Deductible High Plan - Health Savings Account (HDHP-HSA) with a 1700 deductible. Employees who participate in the “Wellness Incentive” will receive a $30 monthly premium reduction by completing a preventative visit.
Employer contributes a total of $800.04 to employees Health Savings Account. If employees select Employee only and participate in the “Wellness Incentive” employees can receive up to 360.00 contribution to a Limited Purpose FSA card to be used for medical or dental purposes.
International Medical Solutions (IMS): IMS is available to employees who are enrolled in YCEBT Medical PPO Plan A and HDHP. Members enrolled in the PPO plan can pay as little as $5 copay for doctor visits & prescription drug services, with no maximum cap. High Deductible Health Plan (HDHP) pay toward their deductible until is met. After the deductible is satisfied, the plan will pay 80% of the services covered, and the member will be responsible for the remaining 20% coinsurance.
This position may be retirement eligible, if you have any questions contact Recruitment division at 928-373-1013 or visit https://www.yumacountyaz.gov/government/human-resources/benefits/retirement for more information.
01
Do you have any relatives employed by Yuma County, AZ?
If yes, give name of employee(s). If no, write NA.
03
If yes, give relationship of employee(s). If no, write NA.
04
If yes, give position title and department of employee(s). If no, write NA.
This position is advertised from the minimum to the mid-point hourly salary. Salary will be determined on education and experience at the time of offer.
NATURE OF WORK
Under minimal supervision, performs advanced accounting, financial, and court operations duties in support of Justice Court functions; responsible for maintaining compliance with Minimum Accounting Standards (MAS), reconciling and processing court financial transactions, preparing monthly and annual financial reports, and maintaining accurate financial records to comply with Yuma County Financial services, this position has department specific responsibilities.
Nature of Work
(Illustrative Only) Performs all duties in compliance with MAS, court policies, administrative orders, and applicable statutes; reconciles all monies received daily, including cash drawers, electronic transactions, change funds, petty cash, and deposits; reviews and verifies daily reconciliations against cash drawer balance reports and identifies discrepancies; prepares and processes bank deposits and reconciles receipts with deposits and bank statements; processes court disbursements, chargebacks, reversals, voids, and maintains all supporting documentation; maintains pending bond, hold receipt, returned check, and other financial tracking reports and spreadsheets; processes financial transactions related to bonds, orders to release, warrant cancellations, court abstracts, and other court-related activities; assists in resolving financial allocation, assessment, and receipting issues; prepares monthly remittance reports identifying the distribution of monies deposited with the court; reconciles receipts journals, disbursement journals, bank statements, open items, petty cash, change funds, and cash drawers; reviews outstanding bonds and financial obligations to ensure timely processing and compliance with applicable requirements; prepares and submits invoice requisitions and supporting financial documentation to Yuma County Finance; assists with fiscal year-end processing, reporting requirements, audits, and compliance reviews; maintains financial records, reports, and documentation in accordance with retention schedules and court policies; receives, assesses, and receipts fines, fees, bonds, and other court payments; performs general office support duties, prepares correspondence, and maintains records and reports; participation in the Arizona Committee on Judicial Education and Training (COJET) annual accreditation process; regular and reliable attendance is required; performs other duties as assigned.
Experience and Education
Associate’s degree in Accounting, Finance Business Administration, Public Administration, or a closely related field; AND four years of experience in accounting, bookkeeping, or court financial experience, OR any equivalent combination of education and experience from which comparable knowledge, skills, and abilities have been achieved, requires successful completion of a background check.
Preferred Qualifications: Experience working in a court, governmental, municipal, or public-sector financial environment.
Knowledge, Skills And Abilities
Knowledge of: Applicable Arizona statutes, court rules, administrative orders, and policies; Yuma County and Superior Court policies and procedures; Minimum Accounting Standards (MAS); principles and practices of bookkeeping, accounting, and financial record keeping; Court financial procedures, receipting, deposits, and reconciliations; legal terminology and court processes involving civil, criminal, traffic, and small claims cases; modern office procedures and computer applications; records management and document retention requirements.
Skill in: Reconciling complex financial transactions and accounts; preparing financial reports and maintaining accurate records; identifying and correcting financial discrepancies; providing excellent customer service in a high-volume environment; training and mentoring staff; prioritizing multiple assignments and meeting deadlines; operating court case management, accounting, and office software systems; communicating effectively verbally and in writing.
Ability to: Maintain confidential and sensitive information; interpret and apply court policies, statutes, and accounting standards; analyze financial and operational issues and recommend solutions; establish and maintain cooperative working relationships with court staff, outside agencies, and the public; work independently while exercising sound judgment; produce accurate reports and maintain detailed records. Ability to perform the essential functions of the job specifications with or without a reasonable accommodation.
Work Environment
The usual and customary methods of performing the job’s functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 60% sitting, 20% walking and 20% standing. Working at a computer monitor for extended periods required. The job is performed under minimal temperature variations and in a generally hazard free environment and may have risk of exposure to communicable diseases.
EOE/AA/ADAAA/M/F/V/D DRUG FREE WORKPLACE
Medical Coverage Category
The YCEBT is a self-funded medical plan administered by BlueCross BlueShield of Arizona (BCBSAZ). The employee is able to select from two (2) medical plan options with six (6) tiers that will best suit the employee's needs, dependents or families.
Plan Option 1: Preferred Provider Option A (PPO) or PPO A 1100 deductible. Employees who participate in the "Wellness Incentive" will receive a $30 monthly premium reduction by completing a preventative visit.
Plan Option 2: High Deductible High Plan - Health Savings Account (HDHP-HSA) with a 1700 deductible. Employees who participate in the “Wellness Incentive” will receive a $30 monthly premium reduction by completing a preventative visit.
Employer contributes a total of $800.04 to employees Health Savings Account. If employees select Employee only and participate in the “Wellness Incentive” employees can receive up to 360.00 contribution to a Limited Purpose FSA card to be used for medical or dental purposes.
International Medical Solutions (IMS): IMS is available to employees who are enrolled in YCEBT Medical PPO Plan A and HDHP. Members enrolled in the PPO plan can pay as little as $5 copay for doctor visits & prescription drug services, with no maximum cap. High Deductible Health Plan (HDHP) pay toward their deductible until is met. After the deductible is satisfied, the plan will pay 80% of the services covered, and the member will be responsible for the remaining 20% coinsurance.
This position may be retirement eligible, if you have any questions contact Recruitment division at 928-373-1013 or visit https://www.yumacountyaz.gov/government/human-resources/benefits/retirement for more information.
01
Do you have any relatives employed by Yuma County, AZ?
- Yes
- No
If yes, give name of employee(s). If no, write NA.
03
If yes, give relationship of employee(s). If no, write NA.
04
If yes, give position title and department of employee(s). If no, write NA.
- Required Question
Salary : $5