What are the responsibilities and job description for the Executive Assistant position at Yourway Transport?
This position will work directly with the Company President and play an integral role in the daily operations of a growing global company. The ideal candidate will be highly organized, solution-oriented, detail-focused, and capable of managing multiple priorities and projects simultaneously. Strong written and verbal communication skills, professionalism, and the ability to work independently are essential.
Key Responsibilities:
Provide direct administrative and operational support to the Company President across various aspects of the business.
Monitor and manage the President’s calendar, correspondence, and ongoing priorities as needed.
Monitor the CFO’s email inbox, track incoming requests, identify time-sensitive matters, and ensure important communications are addressed or followed up on promptly.
Assist with preparing, reviewing, organizing, and tracking vendor quotes, proposals, and estimates for various company projects and purchases.
Request quotes from vendors and contractors, compare pricing and terms, follow up on outstanding proposals, and coordinate approvals as needed.
Maintain organized records of quotes, purchase-related documentation, project expenses, and vendor communications.
Assist with multiple construction and renovation projects, including coordinating timelines, obtaining quotes, communicating with contractors, and tracking project progress.
Maintain professional relationships and serve as a liaison between internal departments, customers, vendors, contractors, townships, and other professional agencies.
Coordinate follow-ups, meetings, documentation, and action items to ensure projects and business initiatives stay on track.
Assist with general administrative, operational, and special projects as assigned by the Company President.
Qualifications and Requirements:
Excellent written and verbal communication skills.
Strong organizational skills and exceptional attention to detail.
Ability to manage multiple projects, competing priorities, and deadlines effectively.
Self-starter who is proactive, resourceful, solution-oriented, and able to work independently as well as collaboratively.
Proficiency in Microsoft Office, including Outlook, Excel, Word, and related business applications.
Strong follow-up skills and the ability to monitor email communications, track outstanding requests, and ensure timely completion of tasks.
Experience obtaining and comparing vendor quotes, coordinating purchases, or assisting with project budgets is preferred.
Experience coordinating construction projects or working with contractors, townships, and professional agencies is a plus.
A background in human resources, business administration, executive support, or operations is preferred.
Ability to handle confidential business, financial, and employee information with discretion.
Ideal Candidate:
The ideal candidate is dependable, proactive, and comfortable working closely with executive leadership in a fast-paced, growing global organization. This individual will take ownership of assignments, anticipate needs, maintain organized records, and ensure that important communications, quotes, projects, and follow-up items do not fall through the cracks.
Job Type: Full-time
Salary : $48,597 - $70,522