What are the responsibilities and job description for the Assistant to the Director of Administration and Finance position at Youngs Farm - Organic Farm and Bakery?
Job description
About us
We are seeking a detail-oriented and highly organized individual to support our Director of Administration and Finance in enhancing operational workflows and driving greater business efficiency.
Youngs Farm is a 132-year-old family-run organic farm, bakery, kitchen and store. We are one of the few farms remaining in Nassau County with a strong, growing customer base. We feel fortunate to have a thriving and growing business and are always looking to add dynamic employees to our team.
Youngs Farm is a multi-generational, family-run farm and bakery that has been in operation since 1893. We are a Certified Organic Farm - farming approximately 15 acres, with all produce sold through our retail store or used in our kitchen. We produce a large variety of scratch-made baked goods and prepared foods - cookies, pies, cakes, quick breads, etc., as well as soups, jams, and pot pies through our on-site commercial kitchen. Our store features a selection of housewares and specialty grocery items as well. We are open year-round, Monday through Sunday.
Scheduled hours for this position are Tuesday through Saturday, 8:30 AM to 5:30 PM.
Primary Responsibilities Include
- ADP Payroll Processing weekly
- Manage the approval of the working hours of staff
- Review, organize, pay, and file bills on a weekly basis
- Reconcile daily cash totals from market registers
- Update permits and registrations as needed
- Coordinate employee onboarding using our digital HR platform(s)
- Facilitate employee leaves, disability, PFL, and workers' comp as needed
- Price comparison research for company purchases
Secondary Responsibilities Include
- Generate and maintain monthly expense reports
- Process gross revenue and sales tax payments monthly
- Conduct basic banking tasks and deposits
- Manage weekly inventory ordering for production, retail, and farm operations
- Facilitate contractor work as needed and/or directed
- Activate and Deactivate Job postings as directed
- Manage Meeting and Interview Schedules of Directors
- Assist in other areas of the business as needed
- Assist with website updates and light tech troubleshooting
- Label Creation and Printing
Experience/Qualifications Required
- 3 years of experience in a similar bookkeeping/payroll/administrative role
- Ability to manage sensitive information with the utmost discretion
- Proficiency in ADP TotalSource, QuickBooks Online, and RAMP
- Strong working knowledge of Google Workspace, Microsoft Office, and digital HR/payroll systems (e.g., Vestwell 401(k))
- Understanding of benefits integration (health insurance, 401(k), leave policies) into payroll systems
- Excellent organizational skills and acute attention to detail
- Team-oriented professional with a can-do attitude
- Strong communication skills and a proactive, customer-service mindset
- Willingness to learn and grow alongside the business
- Spanish-speaking preferred, not required
Job Type: Full-time
Pay: $60,000.00 - $85,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Experience:
- Bookkeeping: 1 year (Preferred)
Ability to Commute:
- Glen Head, NY 11545 (Required)
Ability to Relocate:
- Glen Head, NY 11545: Relocate before starting work (Required)
Work Location: In person
Salary : $60,000 - $85,000